Holy Cross Environmental System 12 08

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Information about Holy Cross Environmental System 12 08

Published on December 18, 2008

Author: triumvirate

Source: slideshare.net

Managing a Campus Environmental Program with a CMMS System

About Holy Cross 4 Year Liberal Arts Jesuit College Located on 174 Acres in Worcester, MA 33 Buildings for ≈ 2 mil SF 23 Off Campus Properties First Building 1844 – Most recent 2008 2,780 Students Physical Plant has 140 employees including Trade Shops, Building Services, Grounds and Construction. Chemical Hygiene Officer – No EHS

4 Year Liberal Arts Jesuit College

Located on 174 Acres in Worcester, MA

33 Buildings for ≈ 2 mil SF

23 Off Campus Properties

First Building 1844 – Most recent 2008

2,780 Students

Physical Plant has 140 employees including Trade Shops, Building Services, Grounds and Construction.

Chemical Hygiene Officer – No EHS

 

What is CMMS? Computerized Maintenance Management System Also – Asset Management System System Used to Assign and Track Maintenance Work Systems Range from Single PC User to Web Based World Wide Systems

Computerized Maintenance Management System

Also – Asset Management System

System Used to Assign and Track Maintenance Work

Systems Range from Single PC User to Web Based World Wide Systems

Challenge Remember to complete environmental tasks! Demonstrate we are in compliance

Remember to complete environmental tasks!

Demonstrate we are in compliance

What were our options? Do nothing / Cross fingers Hire a company to do it all Purchase EMS software and do internally Utilize our current systems

Do nothing / Cross fingers

Hire a company to do it all

Purchase EMS software and do internally

Utilize our current systems

Why did we go down this path? Cost $$ Familiarity with existing software We wanted ownership of our program

Cost $$

Familiarity with existing software

We wanted ownership of our program

CMMS Compliance in 4 Easy Steps

Step 1 – Define the Regulatory Impacts at your Institution Take a 10,000 foot view of how your campus operates. Is your program in order or does it need work? Do you have a top down commitment? Do you have a split program? (EH&S, Public Safety, and Facilities) Utilize a consultant if necessary

Take a 10,000 foot view of how your campus operates.

Is your program in order or does it need work?

Do you have a top down commitment?

Do you have a split program?

(EH&S, Public Safety, and Facilities)

Utilize a consultant if necessary

Step 2 – Developing a Compliance Calendar From the regulatory review. Develop a list of activities Determine the frequency of the activities Place the activities into a calendar (coordinate with academic calendar)

From the regulatory review.

Develop a list of activities

Determine the frequency of the activities

Place the activities into a calendar (coordinate with academic calendar)

Compliance Calendar

Compliance Calendar

Step 3 – Convert the Calendar into Tasks Review tasks for required information Review PM module of CMMS system for required information. Determine if tasks are facilities or equipment related. Allocate resources. Develop a spreadsheet filling in required information for each task

Review tasks for required information

Review PM module of CMMS system for required information.

Determine if tasks are facilities or equipment related.

Allocate resources.

Develop a spreadsheet filling in required information for each task

PM Work Order Types Facility Training Filings Inspections Licenses Equipment Generators Tanks Lab Hoods Acid Waste Tank

Facility

Training

Filings

Inspections

Licenses

Equipment

Generators

Tanks

Lab Hoods

Acid Waste Tank

Task Outline

Step 4 - Developing Work Orders Aim for efficiency by combining work. Plan carefully with timing of work. Adjust priorities of work accordingly Develop new crews if necessary for administrative work.

Aim for efficiency by combining work.

Plan carefully with timing of work.

Adjust priorities of work accordingly

Develop new crews if necessary for administrative work.

Assigning Labor Selecting the right people! Work with staff to develop efficient work practices. Utilizing the administrative staff. Collecting feedback!

Selecting the right people!

Work with staff to develop efficient work practices.

Utilizing the administrative staff.

Collecting feedback!

PM Equipment Work Order Generation

Equipment List

Equipment Details

Equipment Readings

PM’S Assigned to Equipment

PM Facility Work Order

Facility Work Order Schedule

Work Order Closeout Keep all inspection work orders open until written feedback is received Create new or child work order for all deficiencies Include all deficiency work orders in the same reportable category. Pre-determine priority for deficiency work.

Keep all inspection work orders open until written feedback is received

Create new or child work order for all deficiencies

Include all deficiency work orders in the same reportable category.

Pre-determine priority for deficiency work.

Monitoring Compliance “Reporting” Viewing work orders in your system Creating various compliance reports with the system report writer.

Viewing work orders in your system

Creating various compliance reports with the system report writer.

Work Bench Example

Compliance Report Example

Evaluating the System Enter an annual work order to evaluate and update the system Review for academic schedule compatibility. Review for deficiency repairs Additions/Deletions

Enter an annual work order to evaluate and update the system

Review for academic schedule compatibility.

Review for deficiency repairs

Additions/Deletions

Benefits for your Institution Assurance - You know proper tasks are being completed (Peace of mind) Shows you have been proactive with compliance Be prepared for regulatory audits from state and federal governments Safety and compliance attracts students

Assurance - You know proper tasks are being completed (Peace of mind)

Shows you have been proactive with compliance

Be prepared for regulatory audits from state and federal governments

Safety and compliance attracts students

Summary Develop support throughout the institution Decide on scope Regulatory impacts Calendar Integrate into CMMS Review annually

Develop support throughout the institution

Decide on scope

Regulatory impacts

Calendar

Integrate into CMMS

Review annually

Questions/Suggestions John Cannon College of the Holy Cross [email_address]

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