Published on February 20, 2014
Compliance Software Presentation
Taino Consultants Inc. • Healthcare Consulting Firm founded in 1995 • Certified By the Small Business Administration under the 8(a) program • Certified as a Veteran Owned Business • Over 18 years working for healthcare professionals
What is Compliance • In its basic form compliance means conformance to a rule or mandate. • Normally compliance plans require: • • • • Policies Documentation Training Responsible party to implement and update • Due to the increasing number of regulations organizations are continuously looking for tools to simplify these processes.
Compliance Software • Taino Consultants Inc. (TC Inc.) compliance software is a webbased policy manager that organizes, updates and tracks organizational policies. • Major Components include: • Dashboard • Administration • Modules • Policies • Forms • User Documents • Resources
Technical Summary Feature Highlights Sectional Security Users can be given access to all policies on the system, to just one tab/folder, or to any number in between. Feature Highlights Protected by state-of-the art security features. These include a LinuxUsers can be given access to all policies on the system, to just one ASP Security Securitybased firewall, secure socket layer (SSL) encryption,tab/folder, or to any randomized single Sectional number in between. transaction by state-of-the art security features. These include a Linux-based firewall, Protected keys, and randomized document file names. ASP Security secure socket layer (SSL) encryption, randomized single transaction keys, and Housed in a world-classnames. center. The center is designed to withstand data randomized document file a direct hit from a Category 5 hurricaneisand canto withstand a direct hit Housed in a world-class data center. The center designed supply its own power. Physical Security from a Category 5 hurricane and can supply its own power. Moreover, document Physical Security Moreover, document storage and policies can be replicated/mirrored via storage and policies can be multiple similar centers replicated/mirrored via multiple similar centers across the across the country. country. Regulatory Compliance Regulatory Compliance Disaster Preparedness Disaster Preparedness Our Our systemand security features where designed based on the Navy’s guidelines on system and security features where designed based on the Navy’s handling on handling classified documents and HIPAA. Our own policies guidelines classified documents and HIPAA. Our own policies and procedures have been updated in accordance with the Omnibus Rule requirements and our team ensures we and review all policies and procedures as regulatoryaccordance with the Omnibus Rule procedures have been updated in guidance is released. requirements and our team ensures we review all policies and procedures By having the ability to maintain policies and as regulatory guidance is released. key document in our software we have become part of the disaster preparedness component of all of our Clients. Our system provides clients the means to securely store and quickly key document in our By having the ability to maintain policies andrecover their electronic files. software we have become part of the disaster preparedness component of all of our Clients. Our system provides clients the means to securely store and quickly recover their electronic files.
Technical Summary- Continuation Feature Highlights Search Feature The Search feature provides quick access to policies using criteria such as key words. Access Levels Cost-effective Users can be granted access to all policies in the system, to just one section, or anything in between. A client-side system administrator can give permanent or temporary access to anyone inside or outside the organization. Cost-effective solution to clients’ policies management needs. The system handles most files and provides access to the same from multiple screens therefore reducing the need for physical files and copies within the organization. Accessibility The system can be accessed 24 hours a day/7 days a week via the Internet. Versatility The system can store any type of electronic file. Authorized users can open these files provided they have the necessary software. Simplicity Expandability Configurable to emulate the client’s current filing system. The system accommodates any number of documents and simultaneous users.
Security • File Transfer Security • Linux-based Firewall, Secure Socket Layer (SSL) Encryption • Randomized Single Transaction Keys • Randomized Document File Names • Object-Level Security • File Access Security Controlled by Client • Files Usage History (Audit Trails)
Security - Visual
Dashboard • User interface that, somewhat resembling an automobile's dashboard, organizes and presents information in a way that is easy to read.
Modules • Modules or licenses are product specific. Each Client may select any number of modules to buy. Modules can be custom named although for simplicity sake Taino Consultants Inc. has named every module based on the program or regulation they represent.
Policies • This section has all the available policies to the customers. • Policies are under constant review and updated as needed.
Forms • Forms facilitate actions in a standard format. • Forms also facilitate training and increases efficiency. • Therefore, each Policy module has a section of forms that correspond to the policies covered in that particular module. • All forms are designed as PDF fillable documents
User Documents • The User Document Section is a document management repository where Organizations can upload and save documents within the system.
Resources • We are constantly upgrading our software and thru the Resources section we provide our Clients additional information and resources where they can find assistance to complete their Compliance Requirements.
Additional Features • Reminders • Security Reminders via e-mail • Healthcare Business Updates • Dashboard messages • Upgrades & updates • Software updates & upgrades are included with the subscription
Summary • • • • • Simple to use Reminders on a monthly basis Forms to facilitate Compliance with policies Integrated Document Management System Updated by healthcare professionals on an on-going basis For more information contact Dr. Delgado: DrDelgado@TainoConsultants.com
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