Getting Product management going again with scrum

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Information about Getting Product management going again with scrum

Published on March 26, 2008

Author: businessquests

Source: slideshare.net

Description

This slideshow describes the structure and tools to be used in a workshop aimed at (re)starting / (re)booting product management in a company that finds itself in a "stuck" state as regards product evolution. This is particularly relevant to get things going again fast.

Workshop prep – Getting Product management going again with scrum 26-MAR-2008 Specs & mocks for product workshop

Current state & desired state of participants & the product management Participants are… Stuck Out of motivation Without purpose Lacking time Lacking drive Without a big picture Product management is… Without product vision Not structured Lacking methodology At standstill in a rapidly shifting market Without product owner Participants should… Help restart the engine Understand outlines of scrum through participation Think evolution is positive Feel engaged, energized & eager Say they want to participate Take responsibility for sprint backlog items PM should… Have a methodology: scrum Have a product owner Get a sprint backlog to get it structured & moving Current state Desired state (at the end of the workshop)

Participants are…

Stuck

Out of motivation

Without purpose

Lacking time

Lacking drive

Without a big picture

Product management is…

Without product vision

Not structured

Lacking methodology

At standstill in a rapidly shifting market

Without product owner

Participants should…

Help restart the engine

Understand outlines of scrum through participation

Think evolution is positive

Feel engaged, energized & eager

Say they want to participate

Take responsibility for sprint backlog items

PM should…

Have a methodology: scrum

Have a product owner

Get a sprint backlog to get it structured & moving

Other outcomes targeted Participants understanding the scrum process in practice Agreement to run a sprint on cranking-up product management Participation to daily stand-ups Commitment to taking action items and delivering on them Commitment to identifying obstacles all the way A “sprint backlog” with Draft product vision to be worked out Product backlog list to be created (i.e. list of items prioritized & analyzed for business value) as input to the Company’s scrum Tech status of existing products (completion status, issues, non-functional requirements, infrastructure aspects…) Processed list of competitive offerings (ranked, assessed…) Identification of resources to be allocated to the Company scrum

Participants understanding the scrum process in practice

Agreement to run a sprint on cranking-up product management

Participation to daily stand-ups

Commitment to taking action items and delivering on them

Commitment to identifying obstacles all the way

A “sprint backlog” with

Draft product vision to be worked out

Product backlog list to be created (i.e. list of items prioritized & analyzed for business value) as input to the Company’s scrum

Tech status of existing products (completion status, issues, non-functional requirements, infrastructure aspects…)

Processed list of competitive offerings (ranked, assessed…)

Identification of resources to be allocated to the Company scrum

Workshop’s scrum board (start) Workshop backlog Sprint backlog In progress Done Deferred Obstacles 1 2 3 4 11 Introduction 1 Product status 3 Options & solutions 2 Meta-analysis: scrum! 3 PM sprint definition 4 Wrap up 1

Workshop’s scrum board (start of stage 1: introduction) Workshop backlog Sprint backlog In progress Done Deferred Obstacles Little what Why How What if 1 2 3 4 11 Introduction 1 Product status 3 Options & solutions 2 Meta-analysis: scrum! 3 PM sprint definition 4 Wrap up 1

Sprint backlog – stage 1 (15 min max) Little what on the meeting “ This is a meeting about the Company’s products and product management with all required participants to move forward.” Why of the meeting: why does the meeting make sense for participants Influence company’s fate Be part of the solution Let yourself be heard Contribute the perspective of your areas of responsibility How will the meeting work? Outline of agenda Explanation of how the meeting’s scrum board works Housekeeping rules (no mobiles, no disruptions, no laptops…) Outline of roles: time keeper, notes taker, process keeper (= Alain) What if the meeting achieves its purpose? Single most valuable contribution to the business in months Getting out of the dead-end / stuck state Build a better work experience for all Deliver and WOW the market Introduction 1

Little what on the meeting

“ This is a meeting about the Company’s products and product management with all required participants to move forward.”

Why of the meeting: why does the meeting make sense for participants

Influence company’s fate

Be part of the solution

Let yourself be heard

Contribute the perspective of your areas of responsibility

How will the meeting work?

Outline of agenda

Explanation of how the meeting’s scrum board works

Housekeeping rules (no mobiles, no disruptions, no laptops…)

Outline of roles: time keeper, notes taker, process keeper (= Alain)

What if the meeting achieves its purpose?

Single most valuable contribution to the business in months

Getting out of the dead-end / stuck state

Build a better work experience for all

Deliver and WOW the market

Workshop’s scrum board (start of stage 2: product status) Workshop backlog Sprint backlog In progress Done Deferred Obstacles Blue hat White hat Yellow hat Black hat Little what Why How What if Red hat Blue hat 1 2 3 4 11 Product status 3 Options & solutions 2 Meta-analysis: scrum! 3 PM sprint definition 4 Wrap up 1 Introduction 1

Sprint backlog – stage 2 (45 min max) Blue hat (3 min) Focus of session is on products & product management Rule 1: everyone in same thinking mode at the same time Rule 2: participate, participate, participate Rule 3: respect rules 1 and 2 White hat: what are the facts about products & PM? (5 min) Yellow hat (10 min) : what are the opportunities on products & PM? Black hat (5 min): what are the risks / obstacles? Red hat (2 min): how do you feel? (NO JUSTIFICATION – JUST PURE EMOTION) Blue hat (5 min) : Summarize product & PM status in terms of Facts Challenge Use of stuff produced as input to action & next steps = shit can be manure: it all depends how one sees things Product status 3

Blue hat (3 min)

Focus of session is on products & product management

Rule 1: everyone in same thinking mode at the same time

Rule 2: participate, participate, participate

Rule 3: respect rules 1 and 2

White hat: what are the facts about products & PM? (5 min)

Yellow hat (10 min) : what are the opportunities on products & PM?

Black hat (5 min): what are the risks / obstacles?

Red hat (2 min): how do you feel? (NO JUSTIFICATION – JUST PURE EMOTION)

Blue hat (5 min) : Summarize product & PM status in terms of

Facts

Challenge

Use of stuff produced as input to action & next steps = shit can be manure: it all depends how one sees things

Workshop’s scrum board (start of stage 3: options & solutions) Workshop backlog Sprint backlog In progress Done Deferred Obstacles Blue hat Green hat Yellow hat Black hat Red hat Blue hat 1 2 3 4 11 Options & solutions 2 Meta-analysis: scrum! 3 PM sprint definition 4 Wrap up 1 Intro sprint items Product status sprint items Introduction 1 Product status 3

Sprint backlog – stage 3 (30 min max) Blue hat (3 min) “The focus of this step is to generate solutions, options, ideas to address the challenge and get the Company’s products & PM moving again” The rules of the green hat are… Green hat (15 min) List ideas Provocative operations Yellow hat (5 min): what opportunities do these options collectively open up? Black hat (3 min): what risks & obstacles do we face? (to be included in workshop’s list of impediments!) Red hat (1 min): how do we feel about our options? Blue hat (3 min) Sum-up risks & opportunities as well as emotional status “We have quite a few options to pursue, some of which can (and should) be done right now” = next step! Options & solutions 2

Blue hat (3 min)

“The focus of this step is to generate solutions, options, ideas to address the challenge and get the Company’s products & PM moving again”

The rules of the green hat are…

Green hat (15 min)

List ideas

Provocative operations

Yellow hat (5 min): what opportunities do these options collectively open up?

Black hat (3 min): what risks & obstacles do we face? (to be included in workshop’s list of impediments!)

Red hat (1 min): how do we feel about our options?

Blue hat (3 min)

Sum-up risks & opportunities as well as emotional status

“We have quite a few options to pursue, some of which can (and should) be done right now” = next step!

Workshop’s scrum board (start of stage 4: PM sprint definition) Workshop backlog Sprint backlog In progress Done Deferred Obstacles “ Process backlog” items Estimation Available workforce Minimal critical mass of items Get people to grab items 1 2 3 4 11 Meta-analysis: scrum! 3 PM sprint definition 4 Wrap up 1 Intro sprint items Options & sol. sprint items Introduction 1 Product status sprint items Product status 3 Options & solutions 2

Sprint backlog – stage 4 (60 min max) Selection of items to be included in “process backlog” (= backlog of process that has the goal of rebooting product management) Estimation of workload (guide people very assertively) Relative estimation of “story points” Agreement on workload value of 1 story point Estimation of available workforce “ Work to be done by people around the table” Each to say how much time they can devote to work Definition of minimal amount of story points to have in first “process” sprint NB: logic reversed compared to standard way because we know there is a minimal critical amount to be accomplished If that leads to a sprint longer than 2 weeks, list as impediment and get people freed-up to do that piece of work Let people take responsibility (step not over until that is done) & outline the rules of daily stand-ups (even remote) + set future date for presenting deliverables (NB: take safety margin) PM sprint definition 4

Selection of items to be included in “process backlog” (= backlog of process that has the goal of rebooting product management)

Estimation of workload (guide people very assertively)

Relative estimation of “story points”

Agreement on workload value of 1 story point

Estimation of available workforce

“ Work to be done by people around the table”

Each to say how much time they can devote to work

Definition of minimal amount of story points to have in first “process” sprint

NB: logic reversed compared to standard way because we know there is a minimal critical amount to be accomplished

If that leads to a sprint longer than 2 weeks, list as impediment and get people freed-up to do that piece of work

Let people take responsibility (step not over until that is done) & outline the rules of daily stand-ups (even remote) + set future date for presenting deliverables (NB: take safety margin)

Workshop’s scrum board (start of stage 5: Meta-analysis) Workshop backlog Sprint backlog In progress Done Deferred Obstacles Focus of this section Quick pres. Of scrum Workshop so far is scrum! Outline how of scrum Q&A 1 2 3 4 11 Meta-analysis: scrum! 3 Wrap up 1 Intro sprint items Options & sol. sprint items PM sprint def. sprint items Introduction 1 Options & solutions 2 PM sprint definition 4 Product status sprint items Product status 3

Sprint backlog – stage 5 (45 min max) Focus section: this section of the workshop is to tell you about a new methodology we will use Quick presentation of scrum No history lesson – just principles Agile Manifesto Iteration loops Roles, ceremonies & artifacts Show that participants just went through a scrum process Outline how scrum will be used… In this context to help crank-up product work For actual work on the product backlog Q&A Meta-analysis: scrum! 2

Focus section: this section of the workshop is to tell you about a new methodology we will use

Quick presentation of scrum

No history lesson – just principles

Agile Manifesto

Iteration loops

Roles, ceremonies & artifacts

Show that participants just went through a scrum process

Outline how scrum will be used…

In this context to help crank-up product work

For actual work on the product backlog

Q&A

Workshop’s scrum board (start of stage 6: Wrap-up) Workshop backlog Sprint backlog In progress Done Deferred Obstacles Focus of this section Quick pres. Of scrum Workshop so far is scrum! Outline how of scrum Q&A 1 2 3 4 11 Wrap up 1 Intro sprint items Options & sol. sprint items PM sprint def. sprint items Introduction 1 Options & solutions 2 PM sprint definition 4 Product status sprint items Product status 3 Meta-analysis sprint items Meta-analysis: scrum! 3

Sprint backlog – stage 6 (30 min max) Sum-up What were the goals of the workshop Which stages were accomplished Key outcomes of the process Commitments of participants Clear / act on any deferred items Review & decide about impediments Bridge to the future Recap sprint backlog for the upcoming first cycle Set first stand-up meeting two business days after workshop GO! Wrap up 1

Sum-up

What were the goals of the workshop

Which stages were accomplished

Key outcomes of the process

Commitments of participants

Clear / act on any deferred items

Review & decide about impediments

Bridge to the future

Recap sprint backlog for the upcoming first cycle

Set first stand-up meeting two business days after workshop

GO!

Workshop’s scrum board (END of stage 6: Wrap-up) Workshop backlog Sprint backlog In progress Done Deferred Obstacles DONE! 1 2 3 4 11 Intro sprint items Options & sol. sprint items PM sprint def. sprint items Introduction 1 Options & solutions 2 PM sprint definition 4 Product status sprint items Product status 3 Meta-analysis sprint items Meta-analysis: scrum! 3 Wrap-up sprint items Wrap up 1

Resources / methods / capabilities used to structure this workshop Disciplines Neuro-Linguistic programming Scrum De Bono’s Six Thinking Hats Capabilities Structuring workshops & trainings Facilitation Setting well-formed goals Bibliography & online resources http://www.glogerconsulting.de/downloads/Gloger_TototaScrum-170706.pdf http://www.blackmarble.co.uk/ConferencePapers/DDD6%20Presentation%20-%20An%20Introduction%20to%20Scrum.ppt Henrik Kniberg, Scrum and XP from the Trenches, 2007 Leading NLP training institute: http:// www.ressources.be Robert Dilts, Neuro-Linguistic Programming: Volume I (The Study of the Structure of Subjective Experience), 1980 Robert Dilts, From Coach to Awakener, 2003 Edward De Bono, Six Thinking Hats, 2000 Tad James & David Shepard, Presenting Magically: Transforming Your Stage Presence with NLP, 2001

Disciplines

Neuro-Linguistic programming

Scrum

De Bono’s Six Thinking Hats

Capabilities

Structuring workshops & trainings

Facilitation

Setting well-formed goals

Bibliography & online resources

http://www.glogerconsulting.de/downloads/Gloger_TototaScrum-170706.pdf

http://www.blackmarble.co.uk/ConferencePapers/DDD6%20Presentation%20-%20An%20Introduction%20to%20Scrum.ppt

Henrik Kniberg, Scrum and XP from the Trenches, 2007

Leading NLP training institute: http:// www.ressources.be

Robert Dilts, Neuro-Linguistic Programming: Volume I (The Study of the Structure of Subjective Experience), 1980

Robert Dilts, From Coach to Awakener, 2003

Edward De Bono, Six Thinking Hats, 2000

Tad James & David Shepard, Presenting Magically: Transforming Your Stage Presence with NLP, 2001

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