GEO NECF 2015 - Exploring the Challenges of Tax Compliance and the W-8BEN

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Information about GEO NECF 2015 - Exploring the Challenges of Tax Compliance and the W-8BEN

Published on September 21, 2015

Author: AndreaHuck


1. Brian Burke, Director, TD Ameritrade Andrew Gewirtz, Managing Director, KPMG Andrea Kagan, U.S. Lead Regulatory and Tax, Solium Karen Needham,CEP, Senior Manager, ARIAD Pharmaceuticals Exploring the Challenges of Tax Compliance and the W-8BEN

2. KPMG Notice The following information is not intended to be “written advice concerning one or more Federal tax matters” subject to the requirements of section 10.37(a)(2) of Treasury Department Circular 230. The information contained herein is of a general nature and based on authorities that are subject to change. Applicability of the information to specific situations should be determined through consultation with your tax adviser. These materials are copyrighted to the company of the presenter presenting them. KPMG LLP does not provide legal services.

3. Discussion Topics •  W-8BEN vs W9 Overview •  Who must file a W-8BEN •  Non-wage income tax withholdings •  Globally mobile employees •  FATCA and its impact on your employees •  Common questions from non-U.S. employees •  Best Practices

4. W9 vs W8 at a glance W9  Form   W-­‐8BEN  Form     Filed  by  U.S.  Persons   Cer2fies  the  individual  is  the  beneficial   owner  of  the  account   Provides  broker  with  SSN/TIN  for  repor2ng   purposes   Cer2fies  that  the  individual  a  non-­‐U.S   person   Does  not  expire  unless  individual  has  a   change  in  circumstance   Expires  on  the  last  day  of  the  third   succeeding  calendar  year  aHer  it  is  signed     Ex:  Form  W-­‐8BEN  signed  on  September  30,   2015,  remains  valid  through  December  31,   2018  

5. U.S Person Definition •  U.S Citizen (regardless of residency) •  Resident Aliens (satisfy one of the following criteria) –  Hold a green card –  Meet the substantial presence test •  All others should file a W-8BEN form

6. Consequences of failing to file •  Broker is required to apply 28% backup withholding to all sales •  Non U.S. persons may lose preferential treaty rates on dividends


8. Substantiating US Nonresident Status of an Individual •  Submit signed Form W-8BEN, Certificate of Foreign Status of Beneficial Owner for United States Withholding and Reporting (Individuals) •  Used by foreign individuals to: –  Establish foreign status, –  Claim to be beneficial owner of the income, –  Claim tax treaty to reduce or exempt income from withholding –  Provide a TIN when beneficial owner holds an account at a US office of a financial institution –  Avoid backup withholding on income not subject to 30% withholding

9. Substantiating US Nonresident Status of an Individual •  Given to withholding agent; not IRS •  Must submit W-8BEN to withholding agent upon request if you are a NRA who is the beneficial owner of an amount subject to withholding whether or not claiming a reduced rate of, or exemption from, withholding

10. Do Not Use Form W-8BEN if… •  You are a US citizen even if residing outside the US –  US citizens on international assignment or employed and living in outside the US always use Form W-9 •  You are a foreign national who meets the definition of a US tax resident under IRC section 7701(b) and are not a resident of another country under a treaty provision –  Foreign nationals on international assignment in the US need to update filing (W-8BEN or W-9) based on annual US tax status determination if tax status changes

11. Do Not Use Form W-8BEN if… •  You are an NRA claiming an exemption from withholding on compensation –  For exemptions on compensation use Form 8233 or Form W-4 •  You are a foreign entity (e.g., trust, corporation, partnership, estate) documenting your foreign status (use Form W-8BEN-E) •  You are receiving income effectively connected with the conduct of a trade or business in the US (other than personal services) (use Form W-ECI)

12. Form W-8BEN and US Tax Withholding •  Withholding and reporting obligations depend on the US tax residency status of the taxpayer •  Physical residence or mailing address does not determine tax status! Have to follow federal and state tax laws •  State tax resident rules may be different

13. How Tax Status Affects Federal Withholding Taxpayer’s   Status   US  Nonresident  Alien   Non-­‐wage  income:  30%   withholding  (absent  an   excep2on  or  treaty  relief)     Wage  income:  Graduated   rates  (unless  exempt  under   treaty  or  flat  rate  for  certain   supplemental  wages)     US  Ci8zen  or  Resident  Alien   Non-­‐wage  income:  No   withholding       Wage  income:  Graduated   rates  (or  flat  rate  for  certain   supplemental  wages)      

14. How Tax Status Affects Federal Withholding Taxpayer’s   Status   Documenta8on  is  used  to:     1. Establish  individual  taxpayer’s  status  (Form  W-­‐8BEN  or   Form  W-­‐9)   2. Claim  reduced  rate  of,  or  exemp2on  from,  withholding   (Form  W-­‐8BEN  (non-­‐wage  income),  Form  8233   (compensa2on)  and  Form  W-­‐4)   3. Report  income  and  withholding  to  IRS  /  taxpayer  (Form   1042/1042S,  Form  1099  and  Form  W-­‐2)  

15. Nonresident Alien 30% Withholding •  NRA is subject to tax on US-source income –  30% rate on non-wage income –  Graduated rates on wages paid by an employer •  Withholding agent responsibilities (non-wage income) –  Withhold at 30% on gross amount of non-wage income (unless an exception applies or a treaty provides for a reduced rate) –  Deposit amounts withheld with IRS –  File information returns (Form 1042 and 1042-S)

16. Nonresident Alien 30% Withholding •  Employer responsibilities (wage income) –  Withhold at graduated rates (unless an exception or treaty applies) –  Deposit amounts withheld with IRS –  File Form W-2

17. Non-wage Income Subject to 30% Withholding •  Interest (e.g., bonds, notes, government obligations) –  Exception for portfolio interest •  Dividends •  Royalties •  Rents •  Pensions and Annuities –  Special rule for modified withholding •  Alimony

18. Non-wage Income Subject to 30% Withholding (cont’d) •  Withholding at 30% required •  Withholding may be reduced if NRA completes and submits to withholding agent Form W-8BEN –  Part I – NRA identified as beneficial owner of the income –  Part II – Completed when NRA is claiming treaty benefits •  Withholding agent reporting –  Completes Form 1042 / 1402-S –  Due date – March 15

19. Persons Subject to 30% Withholding •  Foreign person only –  Includes NRA, foreign corporation, foreign partnership, foreign trust or estate, or any other person that is not a US person •  NRA includes: –  Non-US citizen or resident –  Resident of a foreign country under a treaty residence article (i.e., treaty tie-breaker) –  IRC section 6013 election (election to treat a nonresident alien individual as a resident of the US) •  Subject to NRA withholding for all income except wages

20. Backup Withholding •  Backup withholding rules require income tax withholding of 28% from certain payments if the payee is not exempt from backup withholding and fails to furnish correct taxpayer identification number (TIN) •  The IRS may also notify a payer to begin backup withholding because of payee underreporting •  Backup withholding can apply to rents, non-employee compensation for services, royalties, reportable gross proceeds paid to attorneys, and other fixed or determinable gains, profits, or income payments that are reportable on Form 1099-MISC •  Backup withholding does not apply to wages or pension payments

21. Backup Withholding •  Payers of US-source, non-wage income to US persons generally must report that income on Form 1099 •  US persons must provide Form W-9 with TIN to the payer •  If payment subject to reporting and no Form W-9 provided and the recipient is not exempt from W-9 requirement then payer must impose backup withholding •  Foreign person generally not subject to US reporting and backup withholding unless foreign person treated as US nonexempt recipient under “presumption rule” of IRC sec. 1441 regulations

22. Backup Withholding •  Under “presumption rule” an undocumented payee is treated as a US person subject to backup withholding – so… •  Foreign person must provide documentation of foreign status (e.g., Form W-8BEN) to be exempt from US reporting and backup withholding •  Failure to follow the backup withholding rules can result in penalties to the payer for filing incorrect information returns. The payer may also become liable for any uncollected amounts


24. What is FATCA? •  Foreign Account Tax Compliance Act •  Signed into law as part of the HIRE (Hiring Incentives to Restore Employment) Act •  January 17, 2013, US Treasury and IRS released final regulations for FATCA •  US policy to address underreporting of US taxable income related to assets held outside the US

25. FATCA (continued) •  Increase enforcement of US taxable income reporting: –  Requiring Foreign Financial Institutions (FFI) to find and disclose US taxpayers holding assets in non-US funds –  Requiring individuals to report foreign financial assets

26. Impact on FFI •  Acquire appropriate due diligence information and documentation for accountholders/investors/payees (W8/W9) –  US indicta (7) •  Report as required (Form 8966, Foreign Account Tax Compliance Act (FATCA) Report) •  Operate withholding as necessary

27. US Indicta •  Identification of an account holder as a U.S. resident or citizen; •  U.S. place of birth; •  U.S. resident address or U.S. mailing address (including a U.S. post office box); •  U.S. telephone number; •  Standing instructions to transfer funds to an account maintained in the United States; •  Power of attorney or signatory authority granted to a person with a U.S. address; or •  An “in-care-of” address or “hold mail” address that is the sole address the FFI has identified for the account holder.

28. Impact on Participant •  Where not a US Citizen/resident, may be asked to prove that W9 is not correct form –  Particularly where participant has no connection to US other than account with share plan administrator, this can be difficult to understand •  US taxpayers – Form 8938, Statement of Specified Foreign Financial Assets

29. Common Questions •  What happens if I do not complete the W-8BEN form? •  So if taxes are deducted – I can get them back pretty easy? •  If I move from Spain to Switzerland do I have to file a new W-8BEN? •  How do I find out if there is a tax treaty between my country and the U.S.? •  I changed jobs but the new employer uses the same broker – why do I have to complete new forms?

30. Thank You Brian Burke Director, Stock Plan Services TD Ameritrade Andrew Gewirtz Managing Director KPMG Andrea Kagan U.S. Lead Regulatory and Tax Solium Karen Needham, CEP Senior Manager ARIAD Pharmaceuticals

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