Filling Out the SRP Program Invoice

100 %
0 %
Information about Filling Out the SRP Program Invoice

Published on December 19, 2008

Author: hcplharriet

Source: slideshare.net

Harris County Summer Reading Program Funds and Filling Out the Program Invoice

What Are Harris County Summer Reading Program Funds ? Harris County Summer Reading Program Funds (HCSRP) are funds HCPL received from Harris County. These funds can be used for Children’s and Young Adult programming. Craft supplies [ and games???] for a program may also be purchased with these funds.

Harris County Summer Reading Program Funds (HCSRP) are funds HCPL received from Harris County.

These funds can be used for Children’s and Young Adult programming. Craft supplies [ and games???] for a program may also be purchased with these funds.

Every year, all Harris County Public Library branches are allotted $500 for summer reading program performances.

Every year, all Harris County Public Library branches are allotted $500 for summer reading program performances.

How to Use Harris County Summer Reading Program Funds (HCSRP ) to Pay for Programs Each branch needs to email to Scott McCullar ( [email_address] ) in Materials Selection a list of the programs they plan to fund with HCSRP funds or gift funds.

Each branch needs to email to Scott McCullar ( [email_address] ) in Materials Selection a list of the programs they plan to fund with HCSRP funds or gift funds.

Please include the following Information in your email : Name of Business Contact Names and phone numbers Mailing Address Date and time of the programs Cost of Programs

Please include the following Information in your email :

Name of Business

Contact Names and phone numbers

Mailing Address

Date and time of the programs

Cost of Programs

W-9 forms will then be mailed from Materials Selection to the performers. Performers will fill out the forms and return them to Scott McCullar in Materials Selection.

W-9 forms will then be mailed from Materials Selection to the performers.

Performers will fill out the forms and return them to Scott McCullar in Materials Selection.

Be sure to notify Scott if you forgot to list a program, or schedule another one to be paid for with HCSRP Funds. The payment process can’t even begin until the performer submits their completed W9 form.

Be sure to notify Scott if you forgot to list a program, or schedule another one to be paid for with HCSRP Funds.

The payment process can’t even begin until the performer submits their completed W9 form.

Filling Out the Program Invoice Before each performance a representative of your branch should use the Invoice template on Harriet to fill out and print a performer invoice.

Before each performance a representative of your branch should use the Invoice template on Harriet to fill out and print a performer invoice.

 

Almost all of the necessary Vendor and Branch info can be typed into the Invoice [highlighted in green here].

Vendor Info: Check Payable To Address City, State, ZIP Phone FAX

Location (Branch Library): Branch Name Date [of Performance] Invoice Number

“ Invoice Number” must be supplied by the branch representative, must be consistent and unique for each invoice. EXAMPLES ATA001 718FM WU614HCPL

“ Invoice Number” must be supplied by the branch representative,

must be consistent and

unique for each invoice.

EXAMPLES

ATA001

718FM

WU614HCPL

Type in all of the “Program Description” information.

If the fee charged is a flat fee for the presentation, put “NA” (Not Applicable) in the Hours and Rate column and enter only the Amount.

If the fee charged is based on an hourly rate, indicate the hours, the rate and the amount.

Mileage and supplies should be included in the Amount charged. If Sneaker Beat has a basic fee of $120.00, and charges an additional mileage fee of $8.00, add the two together and put the total Amount as $128.00

What if a performer presents an Origami program and… Charges $60.00 for the program Charges $35.00 for special paper for 80-100 children Add the two together and put the combined charges as a total amount of $95.00.

What if a performer presents an Origami program and…

Charges $60.00 for the program

Charges $35.00 for special paper for 80-100 children

Add the two together and put the combined charges as a total amount of $95.00.

Back to Back Programs

Social Security or Tax ID Number [filled in by the Performer] Vendor Signature Branch Representative Signature THREE blanks on the invoice [highlighted here in blue] must be written by hand, in Blue Ink! [so that there’s NO question it’s the ORIGINAL]

Final Steps Branch Representative makes 2 copies of the Invoice. One copy to the Performer One copy kept by the branch library The Original Program Invoice is sent in Delivery to Scott McCullar, Materials Selection Dept, within 3 days after the program.

Branch Representative makes 2 copies of the Invoice.

One copy to the Performer

One copy kept by the branch library

The Original Program Invoice is sent in Delivery to Scott McCullar, Materials Selection Dept, within 3 days after the program.

Things to Remember HCSRP funds must be used before August 00, 2009. If your performer cancels and does not re-schedule, please notify Scott.

HCSRP funds must be used before August 00, 2009.

If your performer cancels and does not re-schedule, please notify Scott.

Add a comment

Related presentations

Related pages

Instructions for Filling out the Intent to Reintegrate ...

... Slide 1 Instructions for Filling out the Intent to Reintegrate Form Survey Training Slide 2 Intent to Reintegrate ... Filling Out the SRP Program Invoice.
Read more

National Grid - Frequently Asked Questions

... the allowable return on the invoice cost of the ... the state approval process by filling out Appendix C and ... 0&ee=0&spv=0&st=0&srp=0 ...
Read more

The Offeror’s Subcontracting Plan is hereby incorporated ...

... the contractor will be allowed to invoice for any associated indirect costs ... Sustainable Range Program (SRP): (a) ... During the phase-out period, ...
Read more

Chapter 3 - Original Works

When filling in the price to families list, ^Wholesale” for wholesale cost or SRP ... Schools will receive a separate invoice for introductory, ...
Read more

What is SAP (System Applications Products) - SAP Training

What is SAP (System Applications Products)? ... company based out of Walldorf in Germany. ... customer invoice, ...
Read more

NetSuite OpenAir | Leading Cloud Based PSA Professional ...

NetSuite OpenAir provides project management software for services companies to help deliver projects on time and within budget, ...
Read more