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Event & Entertainment Contracting Materials

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Information about Event & Entertainment Contracting Materials
Business & Mgmt

Published on March 10, 2014

Author: KPTasch

Source: slideshare.net

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EVENT & ENTERTAINMENT CONTRACT TRAINING PROGRAM Syracuse University – The Office of Student Activities This workshop may be scheduled upon the request of a department, division, unit or college. University employees involved in the creation or negotiation of event or entertainment contract are strongly encouraged to participate in this program. There is no charge of the program and it takes about two hours to complete. To schedule this training, please contact Kevin Taschereau by email at kptasche@syr.edu or phone at (315) 443-2718. Learning Outcomes (knowledge based): • Participants will be able to articulate the key definitions associated with the event and entertainment contracting presentation as outlined. • Participants will know when and how to correctly utilize the provided Standard Documents and will be able to differentiate between the appropriate usages of the Standard House Rider and Standard Contract. • Participants will demonstrate the minimum standards of contracting acceptable by Syracuse University for event and entertainment contracting (including knowledge of the eight areas of concern in third party contracts, the acceptable methods of editing, the process of contract execution, and the construction of the Complete Contract). • Participants will be able to identify the criteria for the requirement of insurance (specifically utilizing the levels one and two questionnaire) and will be able to articulate the correct usage of Syracuse University’s TULIP (Tenant User Liability Insurance Program) in high and low risk activities. • Participants will be able to demonstrate the proper usage of the Standard Offer Sheet (specifically modification of the sheet for specific uses) and will be able to describe special considerations when utilizing third party offers. Assessment Method:  A locally developed pre- and post- proficiency exam will be administered to assess the working knowledge of the participants. These examinations will be developed using established expertise from within the Offices of Student Activities and Risk Management, will focus on the core competencies outlined in the learning outcomes, and will concentrate on the application of the presented knowledge and the usage of critical thinking skills in the successful application of the standard documents. Outcomes Criteria: o 90% of participants will score at least 70% or better on the post-examination.

o All participants will show a positive improvement in the stated learning outcomes indicated through the evaluation of the pre- and post- examinations

EVENT & ENTERTAINMENT CONTRACT TRAINING PROGRAM Syracuse University – The Office of Student Activities COMMON TERMS AND DEFINITIONS AGENT: Is the chief negotiator between the purchaser and the artist whom they represent. All contract and offer work will be directed toward the Agent. BACKLINE: Backline is another word for gear or equipment. An artist’s backline might include instruments, mics, amps and so on, and what they will need the promoter to provide for the performance. Exactly whose job is it to provide backline really depends on how the show was booked. If a band has booked a show directly with a venue that they are promoting themselves, then the band needs to figure out what the venue can provide for them and make arrangements for everything else themselves. If a band books a show with a promoter, the promoter generally will make sure the backline is in place (though if the promoter has to rent equipment for the show, they will usually charge these costs back to the band). If an agent has booked the show with a promoter, then the agent and promoter should handle the backline negotiations. BILLING: Billing is how an artist is presented in print, TV and radio ads. The percentage relates to the size of the artist’s name in regards to other artists on the bill. Examples include: 100% Sole Headline billing, 85% Special Guest Star billing; 50% Opener billing; and 100% Festival billing. BUYOUT: A buyout provision is an option in the contract that provides additional compensation in lieu of providing a certain service for the musicians. Buy-outs for shows are often used in place of catering, but sometimes buyouts are used for things like accommodation and transportation as well. When there is a buy- out provision in the contract, the promoter will pay the musicians the money they would have spent on buying the rider, paying for a hotel and so on. Sometimes, musicians prefer this kind of set-up because they can get exactly what they want and because sometimes they come out ahead financially - they might end up spending less on food and drinks than he promoter paid them for those costs, for instance. Often, buy-outs are handy for promoters as well. They can forget about the pressure of shopping for the rider requirements and booking rooms, and they don't have to worry about the band being displeased with what they have provided. GROUND TRANSPORTATION: Includes the transportation for the artist around the venue, including transportation between the airport, hotel, and venue. Ground transportation may also include runner vehicles used for local trips to restaurants, dry cleaners, and other stores for use by the artist and tour staff. FLAT GUARANTEE: A flat guarantee is a guarantee to the artist as to a set amount of compensation for a specific engagement excluding any buy-out options selected. HOSPITALITY: Hospitality is any food, beverage, item or meal that is included in the artist rider as a requirement of performance. INPUT LIST: An input list is a list showing where wires are going into microphones and instruments from the stage plot. LIGHTING PLOT: Like the stage plot, the lighting plot shows the location of lights required by the artist and where they need to be pointed towards.

OFFER (BID): An offer is a formal written request for the artist to perform for suggested fee. During the offer phase agents may respond back requesting additional money. It is important to remember that this is a non- contractual negotiation period and you are free to respond back with a different amount or to walk away from the offer. PRODUCTION: A term used to identify any aspect that has to do with producing the show. More commonly, production is used to describe the physical requirements of the show, e.g. setting up the stage or rigging. PROMOTER: Promoters do just what their name suggests - they promoter live shows. But more than just promoting the show, promoters also organize shows and book performers. The basic duties of a promoter are to secure a venue for a show, promote the show via local media outlets, work with the performer(s)/agent to make sure all the show needs are covered (PA system, lighting, etc), and when appropriate, promoters pay the artist. The promoter is responsible for covering the venue costs and the costs of promotion and any special equipment. PURCHASER: A contractually term that references the individual or entity that is hiring the services of the artist. RADIUS: The radius, primarily found in contracts, is the imaginary circle that is drawn around the venue in which the artist contracted will not be allowed to play in for a given period of time before and/or after the show. HOSPITALITY RIDER: A hospitality rider refers to the extras an artist receives from the promoter at a performance, usually in their dressing room and typically including things like snacks, meals and beverages, or a pre-arranged amount of money that the promoter will provide to a band to buy themselves a meal and some drinks. This rider would also include information about special dietary requirements or preferences of the artist and will usually contain specific information, such "the promoter will provide four hot vegetarian meals and assorted beverages." It is important to read through this rider carefully and cross out any items that are not available in your area or cannot be given do to certain restrictions. Hospitality riders can go beyond the basic food and beverage components to include things like the number of dressing rooms a band requires, and even what kind of furniture the band would like in the rooms, what kind of flowers they want in the dressing rooms, and so on. ROUTING: Routing is the path of travel the artist takes around the country on their tour. Artist costs can be significantly lowered if their routing takes them through or near your venue. STAGE PLOT: Stage plots identify where the artists will be on stage, where their microphones and monitors are located, and the position of their instruments. TECH RIDER (TECHNICAL RIDER, TECHNICAL SPECIFICATION, TECH SPEC): A tech rider is a list of equipment and technical requirements. Music tech specs are used in two ways: • A performer’s agent will often provide a tech rider to a promoter or a venue so that everyone knows in advance that all of the proper equipment will be there on the night of the show and that the band will be able to use all of the equipment they are bringing. • A tech rider may also be provided by a venue to the bands they are hosting so the band knows what they have in-house and what the band will need to provide for themselves.

EVENT & ENTERTAINMENT CONTRACT TRAINING PROGRAM Syracuse University – The Office of Student Activities INSURANCE RECOMMENDATIONS Review of the questions below should be completed by the purchaser prior to making an offer to a performer. Level One Questions: • Is this a well known performer or artist? • Is the expected attendance over 1,000? • Will the event require a pat down and/or a barricade? • Is the performer incorporated? Level Two Questions: • Are protests normal with the performer or artist? • Is the topic of the performance controversial? • Are combative actions such as crowd surfing or mosh pits normal with this performance?  If you answer “no” to any of the Level One Questions: You will most likely not need to require insurance.  If you answer “yes” to any of the Level One Question but “no” to the Level Two Questions: You will most likely want insurance, but it isn’t required.  If you answer “yes” to any of the Level Two Question: You will want to require insurance. If it is determined that insurance would be recommended and the performer or artist is unable to provide proof of insurance as outlined in the Standard House Rider, they must respond back in writing stating that they are unable to provide this request. You may then remove sections 2A, 2B and 3 from the Standard Contract. The purchaser will then work with the Office of Risk Management to determine if purchasing Tenant User Liability Insurance Program (TULIP) to cover the event is needed. What is TULIP? TULIP, also known as “Events Coverage”, is used by Syracuse University when a third party organization is planning to rent or use Syracuse University for a specific event or activity, but does not have general liability insurance coverage to protect itself or the university from liability claims or lawsuits. Type of event, cost and planning: Events may range from “low risk” events such as classroom seminars, receptions or weddings to “high risk” events including camps, sports events or concerts. The cost of insurance varies depending on the risk and length of the event. “Low risk” events will be automatically underwritten, and you should be able to complete the transaction in one web session. “High risk” activities must have an application filed by fax. These events are individually underwritten and take 10 days to receive a quote on. Activities that are not covered: Hang Gliding Parasailing Parachuting Skateboarding Tobogganing Luge Saddle Animals Skycoasters Trampolines Bungee Jumping Mechanical Bulls Hot Air Balloon Rides Mosh Pits Slam Dancing More information may be found at the TULIP website (http://urmia.bene-marc.com) Passcode: 31211244

Syracuse University Standard Offer Sheet To: Name Agency Name P: (XXX) XXX-XXXX F: (XXX) XXX-XXXX E: XXX@XXX.XXX From: Name Office Name P: (XXX) XXX-XXXX F: (XXX) XXX-XXXX E: XXX@XXX.XXX Offering to: ____________________ (Performer) Billing: ___% (Headline, Co-headline, Special Guest, Support, Opener) Terms: $___________ (___________ Dollars) Flat Guarantee Inclusive of travel, accommodations and ground transportation, plus University to pay for backline. Performer to be paid by check following completion of performance. No deposits and no advanced checks of any sort. Performance: __________ Proposed date(s): __________ ___, 20__ Venue Location: __________ (__________, Syracuse, NY 13244) Venue capacity: __________ (Engagement requirements: _________) Ticket price: Student: $__________ Public: $__________ Production limits: Stage Size: _________ Additional Terms: • Performer will file proof with the institution of Commercial General Liability Insurance written on an occurrence basis with limits of at least $1,000,000 per occurrence and $2,000,000 aggregate at Performer’s own expense. This policy will name Syracuse University as an additional insured with respect to the event and indicate the insurance is primary and non-contributory. • No member of the performing group or its entourage will encourage stage diving or high risk behavior. • Alcohol and other controlled substances are not permitted on stage or during the performance and cannot be provided as part of any hospitality request. • Purchaser’s box office will be used exclusively for ticket sales. • The merchandise rate will be 100% to Performer (and 0% to Purchaser). Performer to provide own sellers and bank. • Artist may not perform a publically advertised show within sixty (60) miles of Syracuse, NY for thirty (30) days prior or thirty (30) days after the engagement date without written consent of Purchaser. • Purchaser reserves the right to add any other acts on support, which are to be determined at Purchaser’s sole discretion. • University will not provide deposit or advanced payment. Purchaser: Syracuse University Contract signatory: Rebecca L. Foote, Comptroller EXPIRATION DATE: This offer will expire on __________ ___, 20__ at __:__ __ (EST) PLEASE NOTE: ILLEGIBLE CONTRACTS WILL BE NOT BE EXECUTED The following employee of Syracuse University authorizes this offer to be made: Name: _______________________________________ Date: _______________________ THIS OFFER SHEET SUBMITTED FOR SYRACUSE UNIVERSITY IS A STATEMENT OF INTENT PENDING THE NEGOTIATION AND EXECUTION OF A FORMAL CONTRACT ACCEPTABLE TO BOTH PARTIES

Syracuse University Standard Contract This contract entered into as of the __________, ___ 20___ by and between __________ hereafter referred to as “PRODUCER” and Syracuse University hereafter referred to as “PURCHASER”. It is understood and agreed that the PRODUCER is not an employee of the Purchaser. Terms: $__________ (___________Dollars) Flat Guarantee Inclusive of travel, accommodations and ground transportation, plus University to pay for backline. Producer to be paid by check following completion of performance. No deposits and no advanced checks of any sort. Billing: ___% (Headline, Co-headline, Special Guest, Support, Opener) Engagement date: __________ ___, 20__ Performance: Performance shall be a minimum of at least ___________ (___) minutes and is not to exceed ___________ (__) minutes. Venue location: __________ (__________, Syracuse, NY __________) Venue capacity: __________ (Engagement requirements: _________) Ticket Price: Student: $__________ Public: $__________ Production limits: Stage Size: _________ 1. Purchaser agrees to pay the Producer as consideration for the Producer’s services the amounts set forth under “Terms” above. All payment shall be made in the form of a Syracuse University check immediately following engagement, provided signed Agreement is returned in acceptable form at least fifteen (15) business days prior to engagement. Otherwise, check will be mailed following the event to the appropriate address within fifteen (15) business days. If applicable, any and all city, state and federal amusement taxes shall be paid by the Purchaser. 2. Each party shall, to the fullest extent permitted by law defend, indemnify and hold each other, as well as their respective agents, representatives, principals, employees, trustees, officers and directors, harmless from and against any and all liabilities, losses, damages, costs, expenses, causes of action, suits, judgments, and claims by or on behalf of any person, firm, corporation, entity or governmental authority if caused by the negligent or intentional act or omission of the indemnifying party, its agents, representatives, principals, employees, trustees, officers or directors. a. Producer shall procure and maintain, at their own expense, Commercial General Liability Insurance written on an occurrence basis with limits of $1,000,000 per occurrence and $2,000,000 aggregate to cover their responsibility referred to in Paragraph 2 above. b. The liability policy shall name Syracuse University as an additional insured with respect to the event. Coverage shall be on a primary and non-contributory basis ahead of any other insurance carried by the University. 3. The Producer shall file with the Purchaser, certificates evidencing the required insurance that names Syracuse University as an additional insured and indicates the insurance is primary and non-contributory with respect to the event. Page 1 of 3

4. It is understood that this contract is binding on both parties; it cannot be cancelled except as follows: the Producer and Purchaser mutually agree that either party may cancel this contract and all parties shall be released from any liability or damages hereunder, if the Producer or Purchaser is unable to fulfill the terms of this contract due to an Act of God or any other legitimate conditions beyond the control of the Producer or Purchaser. a. All Purchaser venues and those venues that are being expressly rented or reserved by Purchaser are, and should be considered at all times, smoke-free buildings. 5. All elements of production for this event must be approved through the Purchaser. This includes, but is not limited to, the use of the stage, power limitations of the venue, special effects, load-in schedules, and placement of equipment. 6. Only Purchaser provided or approved credentials will be recognized for the entirety of the engagement. 7. Purchaser shall provide a well heated, lighted, and proper place for the performance, in good condition, together with all necessary accessories and properties. 8. For safety reasons, Purchaser maintains control of production, including doors and lights, at all times. a. Purchaser maintains control of the venue and any surrounding University owned buildings or property. Producer will not be allowed free access to any of these facilities except for the direct performance space, any production offices, ticketing spaces and hospitality or green rooms set forth in this contract or attached addendums. 9. Producer agrees that no member of the performance group will encourage, incite, or participate in any form of stage diving, moshing, slam dancing, or other forms of high-risk behaviors. Alcohol and other controlled substances are not permitted on stage and will not be provided as part of any hospitality request. a. Producer agrees that under no circumstance will members of the audience be invited, encouraged, or otherwise permitted to join the performer(s) backstage or in hospitality rooms. 10. The performer(s) is responsible for managing behaviors of guests backstage and elsewhere in and around the venue. 11. As part of the engagement, the Producer agrees to a mandatory meet and greet/photo opportunity with the performer(s) to happen immediately following the performance. 12. In the event that the Purchaser is providing accommodations as per the terms of this contract, the Producer will be held responsible for any damages that might be incurred. This includes providing credit information to the hotel for security deposit purposes. 13. Purchaser will not provide any added service or item not expressly outlined in this agreement or any documents attached hereto. 14. Purchaser employs experienced, trained T-shirt personnel for event work. These personnel are supervised by and report to Purchaser’s Department of Public Safety. The on-site supervisor will meet with management to coordinate house rules for the event if necessary. 15. Merchandise may be sold during this event, with 100% to Producer (and 0% to Purchaser). Purchaser will provide a table and space in accordance with their policies and limitations. No merchandising price match or limit based on billing shall be granted based on billing. 16. The performer(s) will be expected to comply with event times which shall be established by the Purchaser Page 2 of 3

17. This agreement shall be governed by, and construed and enforced in accordance with the laws of the State of New York, without regard to principles of conflicts of law. Jurisdiction of any litigation with respect to this Agreement shall be in New York, with venue in a state or federal court of competent jurisdiction in Onondaga County. Should conflicts arise between the performer's agreement and this Agreement, then the provisions of this Agreement shall supersede all other agreements and attachments. 18. Purchaser reserves the right to document performance through picture and video recording for internal University publicity and advertising uses. 19. Purchaser’s box office will be used exclusively. No presale through non University or University related distribution is allowed. 20. Purchaser reserves the right to add any other acts on support, which are to be determined at Purchaser’s sole discretion. 21. The parties to this agreement are independent contractors, and they will have no relationship to each other. In all their actions each party will conduct itself only as an independent contractor. Without limiting the generality of the preceding, no party will have, nor hold itself out as having, the power or authority to bind or create liability for another party by its intentional or negligent act or omission. PURCHASER: SYRACUSE UNIVERSITY PRODUCER: NAME AS IT APPEARS ON THE W9 Signature: __________________________ Signature: ________________________________ Date: ______________________________ Date: ____________________________________ Name: Rebecca L. Foote, Comptroller Name: ___________________________________ Please sign all copies of this contract with any attached riders, initialing any changes, and return a copy to the Purchaser. Page 3 of 3

Syracuse University Standard House Rider 1. All payment shall be made in the form of a Syracuse University check immediately following performance, provided signed agreement is returned in acceptable form at least fifteen (15) business days prior to engagement. Otherwise, check will be mailed following the event to the appropriate address within fifteen (15) business days. If applicable, any and all city, state and federal amusement taxes shall be paid by the Purchaser. 2. Each party shall, to the fullest extent permitted by law defend, indemnify and hold each other, as well as their respective agents, representatives, principals, employees, trustees, officers and directors, harmless from and against any and all liabilities, losses, damages, costs, expenses, causes of action, suits, judgments, and claims by or on behalf of any person, firm, corporation, entity or governmental authority if caused by the negligent or intentional act or omission of the indemnifying party, its agents, representatives, principals, employees, trustees, officers or directors. a. Producer shall procure and maintain, at their own expense, Commercial General Liability Insurance written on an occurrence basis with limits of $1,000,000 per occurrence and $2,000,000 aggregate to cover their responsibility referred to in Paragraph 2 above. b. The liability policy shall name Syracuse University as an additional insured with respect to the event. Coverage shall be on a primary and non-contributory basis ahead of any other insurance carried by the Purchaser. 3. The Producer shall file with the Purchaser, certificates evidencing the required insurance that names Syracuse University as an additional insured and indicates the insurance is primary and non-contributory with respect to the event. 4. All elements of production for this event must be approved through the Purchaser. This includes, but is not limited to, the use of the stage, power limitations of the venue, special effects, load-in schedules, and placement of equipment. 5. All Purchaser venues and those venues that are being expressly rented or reserved by Purchaser are, and should be considered at all times, smoke-free buildings. Only Purchaser provided or approved credentials will be recognized for the entirety of the engagement. 6. Purchaser maintains control of production, including doors and lights, at all times. 7. Purchaser will maintain control of the venue and any surrounding Purchaser’s owned buildings or property. Performer(s) will not be allowed free access to any of these facilities except for the direct performance space, any production offices, and hospitality or green rooms set forth in this contract or attached addendums. 8. Producer(s) agrees that no member of the performance group will encourage, incite, or participate in any form of stage diving, moshing, slam dancing, or other forms of high-risk behaviors. Alcohol and other controlled substances are not permitted on stage and will not be provided as part of any hospitality request. a. Performer(s) agrees that under no circumstance will members of the audience be invited, encouraged, or otherwise permitted to join the performer(s) backstage or in hospitality rooms. 9. The performer(s) is responsible for managing behaviors of guests backstage and elsewhere in and around the venue. Page 1 of 2

10. As part of the engagement, the Producer agrees to a mandatory meet and greet/photo opportunity with the performer(s) to happen immediately following the performance. 11. In the event that the Purchaser is providing accommodations as per the terms of this contract, the Producer will be held responsible for any damages that might be incurred. This includes providing credit information to the hotel for security deposit purposes. 12. Purchaser will not provide any added service or item not expressly outlined in this House Rider or any documents attached hereto. 13. Purchaser employs experienced, trained T-shirt personnel for event work. These personnel are supervised by and report to Purchaser’s Department of Public Safety. The on-site supervisor will meet with management to coordinate house rules for the event if necessary. 14. Merchandise may be sold during this event, with 100% Producer (and 0% to Purchaser). Purchaser will provide a table and space in accordance with their policies and limitations. No merchandising price match or limit based on billing shall be granted. 15. Producer may not perform a publically advertised show within sixty (60) miles of Syracuse, NY for thirty (30) days prior or thirty (30) days after the engagement date without written consent of Purchaser. 16. The performer(s) will be expected to comply with event times which shall be established by the Purchaser 17. This Agreement shall be governed by, and construed and enforced in accordance with the laws of the State of New York, without regard to principles of conflicts of law. Jurisdiction of any litigation with respect to this Agreement shall be in New York, with venue in a state or federal court of competent jurisdiction in Onondaga County. Should conflicts arise between the performer's agreement and this Agreement, then the provisions of this Agreement shall supersede all other agreements and attachments. 18. Purchaser reserves the right to document performance through picture and video recording for internal University publicity and advertising uses. 19. Purchaser’s box office will be used exclusively. No presale through non University or University related distribution is allowed. 20. Purchaser reserves the right to add any other acts on support, which are to be determined at Purchaser’s sole discretion. PURCHASER: SYRACUSE UNIVERSITY PRODUCER: NAME AS IT APPEARS ON THE W9 Signature: __________________________ Signature: ________________________________ Date: ______________________________ Date: ____________________________________ Name: Rebecca L. Foote, Comptroller Name: ___________________________________ Page 2 of 2

Syracuse University Standard Contract Routing Form This form should be completed by the principal Syracuse University contact associated with this Complete Agreement, who should have the authority (from their department) to negotiate this contract on behalf of the University. PRINCIPAL CONTACT INFORMATION: Requesting Department: Principal Contact Address: Email Address: Phone: GENERAL INFORMATION: Other Contracting Party: Description: COMPLETE AGREEMENT: (Please check which documents are included in this agreement) Standard Contract Third Party Contract Standard House Rider Agency Cover Letter Hospitality Rider Technical Rider Appropriate Tax Form Stage Plot Other: Other: CERTIFICATIONS: (Please initial all boxes to confirm that you certify its completion) INITIALS I have read the Complete Agreement in its entirety, including all exhibits, appendices and any other documents attached. I certify that no modifications have been made to Section 2 of the Standard House Rider or Standard Contract. “Syracuse University” is specified as the contracting party without reference to a specific office, department, or individual. All third party insurance and indemnification language has been removed. Any language assigning personal liability has been removed. The Comptroller’s name has been added under all signature areas. I have added signature marks next to all edits within the contract. I certify that the Complete Agreement is legible, with all modifications and changes made in a readable manner. The Complete Agreement is consistent across all documents contained within. The Complete Agreement is self-referring and all control has been assigned to the Standard House Rider or Standard Contract. I confirm that the Complete Agreement is governed by the laws of the State of New York. Limits on the withholding or reimbursement of income tax have been removed. PROCESSING: (Please check the appropriate boxes then sign below) Please forward a digital copy of the fully executed Complete Agreement to the Principal Contact. A Purchase Requisition is included, please forward it to Purchasing upon execution. Signature: _______________________________________________________ Date: ______________________________

EVENT & ENTERTAINMENT CONTRACT TRAINING PROGRAM Syracuse University – The Office of Student Activities LEARNING OUTCOME ASSESSMENT Name: ______________________________________________ Date: ________________ Below is a set of multiple choice and true/false questions intended to test your knowledge of event and entertainment contracting. Please answer all questions to the best of your ability. Individual performance will be kept confidential and will only be used for the construction of data and the analysis of learning outcomes. 1. When the word “backline” appears in an entertainment contract it is referring to… a. instruments, mics and amps that an artist will need for the performance. b. a direct connection between the front and back of the house used for announcements. c. the special effects requested by the artist for the performance. d. a physical line that separates the front and back of house. 2. When an artist or agency is requesting a buyout, they are asking for… a. less compensation in exchange for accommodations b. additional compensation in place of a certain service or item requested in the contract. c. the purchaser to buy and resell the merchandise from the artist or agency. d. The purchaser to reinstate a portion of the contract they had edited. 3. When offering an artist 100% headline billing you are offering what? a. a guarantee that they will receive 100% of the profits. b. their name in the same size as other acts on the bill. c. the most prominent name presented in print, TV and radio ads. d. that no other acts will perform. 4. You will need to submit an offer in all of the following circumstances except for… a. when you are working through an agency. b. when you are reserving a service with a set price. c. when a price is not explicitly set or it can be reasonably assumed as negotiable. d. when you are asked for one. 5. You are allowed to make use of a third party’s offer sheet when attempting to secure an artist. True False

6. This individual is authorized to make an offer for an upcoming Registered Student Organization (RSO) concert on behalf of the University… a. The president of the student organization. b. The Dean of Liberal Arts and Sciences c. The faculty advisor to the organization d. The RSO’s consultant or institutionally appointed advisor 7. In which instances should the Standard House Rider be applied? (Circle multiple options if applicable) a. Only in conjunction with the Standard Contract. b. When you want to attach the expectations and requirements of the University c. When you are requiring that the artist presents insurance. d. When the artist or agency has their own contract they insist on using. 8. When constructing the Complete Contract for a third party contract, what is required? a. The artist’s hospitality rider b. The Standard Contract c. The technical rider d. The Standard House Rider 9. You are planning to bring a controversial speaker to campus whose engagements have been protested at other institutions. You will most likely… a. not require the speaker to present insurance. b. request insurance, but you won’t require it. c. require insurance. 10. If you are requiring insurance for a High Risk Activity and the performer doesn’t have or can’t provide it, you should contact Risk Management to enroll in the… a. SAFE (Safety Agreement For Events) b. TULIP (Tenant User Liability Insurance Program) c. ROSE (Risk Opposition for Student Events) d. CLOVER (Coverage Liability Of Visitors for Entertainment Risk) 11. Your name, title, and office should appear in all signature areas. True False

12. When editing a Complete Contract, you should (Circle multiple options if applicable)… a. tie all documents together. b. make sure all documents and their edits are legible. c. accept personal liability for the performance of the contract. d. remove indemnification language from outside of the Standard House Rider. 13. A Complete Contract that includes only the Standard Contract with no modifications and a W9 should be sent to whom for execution? a. The Treasurer’s Office b. The Comptroller’s Office c. The Office of Student Activities d. The Office of Risk Management 14. Which of the following requests would you remove or edit from a performer’s hospitality rider? a. Platter of fresh cut fruit (apples, pears, melon, etc.) b. (1) one package of gum c. (2) packs of Lucky Strikes d. (3) Packages of Nag Champa incense with lighter/matches e. (1) one bottle of Siracha f. (2) two bottles of Grey Goose vodka g. (4) four (12) twelve-packs of assorted sodas h. Petting zoo with barn yard animals (must include a bunny and duck) 15. Correctly edit the following clause for a college/university located in Syracuse, New York based on Syracuse University’s entertainment and event contracting standards: CHOICE OF LAW/ARBITRATION: This Agreement shall be construed in accordance with the laws of the State of Florida. Any claim or dispute arising out of or relating to this Agreement or the breach thereof shall be settled in Orlando, Florida in accordance with the rules and regulations of the American Arbitration Association. The parties hereto agree to be bound by the award in such arbitration and judgment upon the award rendered by the arbitrators may be entered in any court having jurisdiction thereof. 16. Correctly edit the following clause based on Syracuse University’s entertainment and event contracting standards: AUTHORITY OF SIGNATORY: This person executing this Agreement on PURCHASER’S behalf warrants his authority to do so and such person hereby personally assumes liability for the payment of said price in full.

17. All of the following are examples of exhibits except for… a. Standard House Rider b. Lighting plot c. Agency cover letter d. Technical rider 18. All of the following are examples of a force majeure event except for… a. A member of the performer’s family died unexpectedly. b. A member of the performing party has come down with the flu. c. Your supervisor decided to cancel the event because of a negative community response. d. There is a riot in close proximity to the venue. 19. Which of the following clauses should be removed from a third party contract or exhibit? (Circle multiple options if applicable) a. Indemnification b. Insurance c. Severability d. Limitations on Free Tickets 20. A Complete Contract that contains a third party contract should be sent to which office for execution? a. Comptroller’s Office b. The Dean of Student’s Office c. The Office of Student Activities d. The Office of Risk Management 21. An edited Complete Contract returned to you with the word “STET” next to a modification you had made indicates… a. that the portion marked for omission or correction should be retained or reinstated. b. the executor’s initials. c. the portion marked is agreed on as omitted. d. that the modification conflicts with another portion of Complete Contract. Please turn in the form immediately after completion. Individual performance will be kept confidential and will only be used for the construction of data and the analysis of learning outcomes.

EVENT & ENTERTAINMENT CONTRACT TRAINING PROGRAM Syracuse University – The Office of Student Activities LEARNING OUTCOME ASSESSMENT ANSWER KEY 1. When the word “backline” appears in an entertainment contract it is referring to… a. instruments, mics and amps that an artist will need for the performance. 2. When an artist or agency is requesting a buyout, they are asking for… b. additional compensation in place of a certain service or item requested in the contract. 3. When offering an artist 100% headline billing you are offering what? c. the most prominent name presented in print, TV and radio ads. 4. You will need to submit an offer in all of the following circumstances except for… b. when you are reserving a service with a set price. 5. You are allowed to make use of a third party’s offer sheet when attempting to secure an artist.  False 6. This individual is authorized to make an offer for an upcoming Registered Student Organization (RSO) concert on behalf of the University… d. The RSO’s consultant or institutionally appointed advisor 7. In which instances should the Standard House Rider be applied? (Circle multiple options if applicable) b. When you want to attach the expectations and requirements of the University c. When you are requiring that the artist presents insurance. d. When the artist or agency has their own contract they insist on using. 8. When constructing the Complete Contract for a third party contract, what is required? d. The Standard House Rider 9. You are planning to bring a controversial speaker to campus whose engagements have been protested at other institutions. You will most likely… c. require insurance.

10. If you are requiring insurance for a High Risk Activity and the performer doesn’t have or can’t provide it, you should contact Risk Management to enroll in the… b. TULIP (Tenant User Liability Insurance Program) 11. Your name, title, and office should appear in all signature areas.  False 12. When editing a Complete Contract, you should (circle multiple options if applicable)… a. tie all documents together. b. make sure all documents and their edits are legible. d. remove indemnification language from outside of the Standard House Rider. 13. A Complete Contract that includes only the Standard Contract with no modifications and a W9 should be sent to whom for execution? b. The Comptroller’s Office 14. Which of the following requests would you remove or edit from a performer’s hospitality rider? (Circle multiple options if applicable) c. (2) packs of Lucky Strikes d. (3) Packages of Nag Champa incense with lighter/matches f. (2) two bottles of Grey Goose vodka h. Petting zoo with barn yard animals (must include a bunny and duck) 15. Correctly edit the following clause for a college/university located in Syracuse, New York based on Syracuse University’s entertainment and event contracting standards: CHOICE OF LAW/ARBITRATION: This Agreement shall be construed in accordance with the laws of the State of Florida New York. Any claim or dispute arising out of or relating to this Agreement or the breach thereof shall be settled in Orlando, Florida Syracuse, New York in accordance with the rules and regulations of the American Arbitration Association. The parties hereto agree to be bound by the award in such arbitration and judgment upon the award rendered by the arbitrators may be entered in any court having jurisdiction thereof.

16. Correctly edit the following clause based on Syracuse University’s entertainment and event contracting standards: AUTHORITY OF SIGNATORY: This person executing this Agreement on PURCHASER’S behalf warrants his authority to do so and such person hereby personally assumes liability for the payment of said price in full. 17. All of the following are examples of exhibits except for… c. Agency cover letter 18. All of the following are examples of a force majeure event except for (circle multiple options if applicable)… c. Your supervisor decided to cancel the event because of a negative community response. 19. Which of the following clauses should be removed from a third party contract or exhibit? (Circle multiple options if applicable) c. Severability 20. A Complete Contract that contains a third party contract should be sent to which office for execution? d. The Office of Risk Management 21. An edited Complete Contract returned to you with the word “STET” next to a modification you had made indicates… a. that the portion marked for omission or correction should be retained or reinstated.

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