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Published on March 8, 2014

Author: nehajhajhria9

Source: authorstream.com

PowerPoint Presentation: ENGLISH PRESENTATION Topic- Letter writing DEFINITION :  DEFINITION Letter is a written message. We write a letter to persons who are far away from us. We want to convey our message in a clear and forceful manner. Letter is a form of written communication. TYPES OF LETTERS: TYPES OF LETTERS Personal letter Business letter Official letter 1.PERSONAL LETTERS: 1.PERSONAL LETTERS Personal letters/ social letters/ informal letters Informal letter is when you are writing to someone you know personally or when you are writing subjectively to express your own private feelings and thoughts . Informal letter is written to relatives & friends. Eg . Invitations etc. Format of a informal letter : Format of a informal letter Business letters : Business letters Business letters / Formal letters A business letter is a letter written in formal language, usually used when writing from one business organization to another, or for correspondence between such organizations and their customers, clients and other external parties. The overall style of letter will depend on the relationship between the parties concerned. Format of a formal letter :-: Format of a formal letter :- Business letter is written by the trades, firms, companies etc. for business purpose. E.g. Leave letter, Ordering letter etc. OFFICIAL LETTERS : OFFICIAL LETTERS Include: Letter of application Letter to government of officials Letters to newspapers Job applications Reference letter Recommendation letter Termination letter etc. Types of ‘Job Search’ Letters: Types of ‘Job Search’ Letters Application/cover – to apply for a specific position Appreciation/thank you – to follow up Prospecting – to inquire about general availability of positions Networking – to arrange an informational interview/meeting Acceptance – to accept and confirm a job offer Withdrawal – to remove your job application from consideration Rejection – to decline a job offer Examples of NON Job Search Letters in Business: Examples of NON Job Search Letters in Business Purposes : To present a sales proposal to a customer. To present a financial proposal to a customer. To set up a committee meeting. To set up a business meeting. To offer a position to a new employee. To communicate to fellow employees a new company policy. To write a letter of recommendation in support of a colleague for a new job. To request and justify company support of a specific departmental proposal (e.g. new equipment, additional funding). To request information or additional information. To respond to an inquiry. Sample- Job application: Sample- Job application Block format . PARTS OF A LETTER : PARTS OF A LETTER Six Parts of a letter : Six Parts of a letter The Heading The Salutation The Body of the letter The Subscription The Signature The Address . : . A letter usually includes the following parts: The heading of the letter usually includes the address and date at the top of the letter. The greeting is the opening like Dear mom followed by a comma for a friendly letter or a colon for a business letter. The Body is the heart of the letter. This is where you write your message. Remember to keep your writing clear and easy to read while for your reader. The closing is the ending of your letter sign your name at the end of the letter under a closing word such as Sincerely followed by a comma. Things to avoid:: Things to avoid : Avoid extravagant language Avoid over-writing Avoid using lengthy sentences Avoid monotony etc. The following observations are widely used in letter:: The following observations are widely used in letter: ASAP- As soon as possible Cc- Carbon copy (when you send a copy of a letter to more than one person, you use this abbreviation to let them know) Enc- Enclosure (when you include other paper with your letter…) Pp- Per procurationem (a latin phrase meaning that you are singing the letter an somebody else behalf, if they are not there to sign it themselves etc.) .: . P.S.- Postscript (when you want to add something after you’ve finished and signing it..) P.T.O.- Please turn over (to make sure that the other person knows the letter continuous on the other side of the page) RSVP- Please reply Presented by -    : Presented by -   

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