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Information about emergency shelters
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Published on February 14, 2008

Author: Manlio

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Emergency Shelters : Emergency Shelters Child and Adult Care Food Program How do Emergency shelters participate in CACFP?: How do Emergency shelters participate in CACFP? Must meet the definition of an emergency shelter contained in the Stewart B. McKinney Homeless Assistance Act (42 U.S.C.11351) “A facility all or a part of which is designed to be used to provide temporary housing” State Agency Staff: State Agency Staff Shodie Akin, Program Specialist Ann-Marie Martin, Program Specialist Child Nutrition Services Child and Adult Care Food Program 907-465-4788 907-465-8711 Shodie.Akin@Alaska.gov AnnMarie.Martin@Alaska.gov Tonia Haggard, Ed. Prog. Assistant Jo Dawson, Project Coordinator CACFP Commodity Food Distribution 907-465-4969 907-465-8710 Tonia.Haggard@Alaska.gov Jo.Dawson@Alaska.gov How do Emergency Shelters participate in CACFP? : How do Emergency Shelters participate in CACFP? Must comply with applicable State, local health and safety codes. It does not have to be licensed for daycare. Must be a public or private nonprofit organization Must serve meals that meet USDA’s nutritional standards Claim reimbursement only for meals served to eligible residential children Definitions: Definitions Under the McKinney Vento Act A child is homeless if he/she does not have a fixed, regular, and adequate nighttime residence Who is eligible for CACFP meals and snacks?: Who is eligible for CACFP meals and snacks? Children with disabilities, regardless of their age, may also receive CACFP meals and snacks at the emergency shelters where they reside. Age Limitations for Children Receiving Meals in Emergency Shelters- Interim Rule (published January 3, 2006) Extends the eligibility for participation to shelters that primarily serve children through age 18 who are homeless and seeking shelter without their families Eligibility: Eligibility Residential Children who receive their meals at the shelter are automatically eligible for free meals and snacks. There are no application forms for parents or guardians to fill out. How does a shelter certify that a child is eligible for free meals and snacks?: How does a shelter certify that a child is eligible for free meals and snacks? The shelter must certify that each child served is a resident of an emergency shelter. The easiest way to document a child’s eligibility may be for the shelter director to maintain a list of eligible children that includes each child’s name, date of birth, and period of residency. Alternate methods of certification are acceptable At-risk Afterschool Programs: At-risk Afterschool Programs A shelter may be approved to serve CACFP snacks, if it provides organized activities to school-aged children through a structured afterschool care program. The shelter would be able to serve reimbursable snacks to all children enrolled in the afterschool care program, through age 18. At-risk Afterschool Programs : At-risk Afterschool Programs If a residential child participates in an at-risk afterschool program and eats three meals at the shelter Remember: Only 3 meals or 2 meals and one snack may be claimed each day. The shelter needs to maintain documentation showing that only 3 meals or 2 meals and one snack is being claimed for each residential child. Reimbursement Rates: Reimbursement Rates Breakfast $2.15 Lunch/Supper $4.01 Snack $1.10 Cash-in-lieu $0.1875 Emergency Shelters may: receive Commodities through CACFP and Commodities through TEFAP, or receive CIL and Commodities through TEFAP Rates are adjusted by USDA every July Commodities: Commodities Emergency shelters may be eligible to receive USDA Commodities to help supplement their food budget or distribute TEFAP foods. Bulk products available through USDA based on average daily attendance Centers may select commodities and place order February each year Products are delivered in fall Recommended for centers with an ADA of 50 For more information, please contact Jo Dawson 907-465- 8710 Jo.Dawson@Alaska.gov Renewal: Renewal Shelters renew every 3 years Coincide with Administrative Review Updates & Renewals late as of October 1 Seriously Deficient Renewal (every 3 years): Renewal (every 3 years) All Centers need to submit to the state agency by October 1st: Sponsor Renewal Sheet (includes mgmt. plan) Site Sheet Certification Statement CACFP User Authorization Update (2 years between renewal): Update (2 years between renewal) All Centers need to submit to the state agency by October 1st: Sponsor Update Sheet Site Sheet Approval to Continue CACFP User Authorization What if you miss the deadline?: What if you miss the deadline? CNS has 30 days to approve a completed Update or Renewal packet from Center The October claim will not be paid until the Renewal/Update is approved Review Processes: Review Processes Site Review (self-monitoring): Site Review (self-monitoring) Form updated, available on web WIC Requirement Enrollment form requirement Update: http://www.eed.state.ak.us/tls/cns/CACFP2.html Slide 19: To access forms click Child and Adult Care Food Program Slide 21: Click on CACFP Forms Site Review (self-monitoring): Site Review (self-monitoring) Site Reviews must be completed 3 times per year most sites After school care and At-Risk, After school snack must be completed 6 times per year Cannot have 6 months between site reviews 7CFR 226.16(d)(4) Site Review (self-monitoring): Site Review (self-monitoring) Director or Site Supervisor must conduct reviews. Must be a procedure in place to follow-up on any areas of non-compliance. Conduct during meal service. Variety of meal service be reviewed over the course of a year. Slide 28: Administrative Review (by state or federal agency) Core Review Elements: Core Review Elements Annual enrollment forms Instructions, guidance and handbooks Observation of meal service Program, civil rights requirements 7 CFR 226.6(m)(3) Core Review Elements: Core Review Elements Recordkeeping Meal counts Cycle Menus/Production Records Administrative costs/non-profit meal service Licensing and approval Follow-up Reviews: Follow-up Reviews If found Seriously Deficient, the state agency may perform follow-up review Unannounced Target corrective action issued, but may be more comprehensive Slide 32: CACFP Training CACFP Training by CNS: CACFP Training by CNS Annual attendance is required Offered through distance delivery May be found Seriously Deficient for non-attendance USDA Policy Memo 04-03 CACFP Training by center staff: CACFP Training by center staff Annual training must be conducted on-site Records of training must include: Attendee names Agenda Date of training Location of training 7 CFR 226.16(d)(2)(3) CACFP Training: CACFP Training All CNS CACFP training presentations available on-line for center use at: http://www.eed.state.ak.us/tls/cns/CACFP3.html CACFP Training: CACFP Training Annual attendance at the State Agency training is required Offered through distance delivery May be found Seriously Deficient for non-attendance USDA Policy Memo 04-03 CACFP Training: CACFP Training Annual training must be conducted on-site Records of training must include: Attendee names Agenda Date of training Location of training CNS training PowerPoint available at http://www.eed.state.ak.us/tls/cns/CACFP3.html 7 CFR 226.15( 3)(12) 7 CFR 226.16(d)(2) Claim for Reimbursement: Claim for Reimbursement Due in to the state agency within 60 days of the claim month Additional 30 days for upward amendment Must be signed by authorized signature Requires ADA Creditable Meals: Creditable Meals Exceptions to a reimbursable meal may be made for Allergy (needs signed medical statement) Religious Beliefs (needs signed waiver by religious leader) Exceptions not provided for family preference (i.e. vegetarian) Meal Counts: Meal Counts Attendance versus Meal Count Separate logs Meal count at point of service If meal count is not current at review, meals will be disqualified for claim Child Nutrition Program (CNP) Database: Child Nutrition Program (CNP)Database CNP Web User Request form Will receive User ID & Password Change your password FY2008 – Claim submission FY2009 – Renewals/Updates & Claims Child Nutrition Program (CNP) Database: Child Nutrition Program (CNP)Database On-line claiming Type in URL address – www.cnsonline.alaska.gov/cnpweb Child Nutrition Program (CNP) Database: Child Nutrition Program (CNP)Database Child Nutrition Program (CNP) Database: Child Nutrition Program (CNP)Database Child Nutrition Program (CNP) Database: Child Nutrition Program (CNP)Database Child Nutrition Program (CNP) Database: Child Nutrition Program (CNP)Database SAMPLE CACFP SPONSOR Child Nutrition Program (CNP) Database: Child Nutrition Program (CNP)Database SAMPLE CACFP SPONSOR Slide 48: Find your program Ignore Homes 4,5,6) Certification numbers - Sponsor enters on October claim. (Only CNS can update these numbers. 5 & 6 will be blank) 1) Number of Centers 2) ADA 3) Operating Days 8) Meal Counts in the appropriate category CNP Database Claim Submission: CNP DatabaseClaim Submission CNP Database Claim Submission: CNP DatabaseClaim Submission CNP Database Claim Submission: CNP DatabaseClaim Submission Disregard the Adult or Home categories Child Nutrition Program (CNP) Database: Child Nutrition Program (CNP)Database Check that you certify you claim is true and correct Click Submit when ready and CNS will process CNP Database Claim Submission: CNP DatabaseClaim Submission SAMPLE CACFP SPONSOR Child Nutrition Program (CNP) Database: Child Nutrition Program (CNP)Database Child Nutrition Program (CNP) Database: Child Nutrition Program (CNP)Database Next Steps: CNS checks and approves claim CNS sends claim to EED Finance Department EED Finance pays claim Center can check status of claim on-line Civil Rights Compliance: Civil Rights Compliance What Is Discrimination?: What Is Discrimination? Discrimination is defined as different treatment which makes a distinction of one person or a group of persons from others; either intentionally, by neglect, or by the actions or lack of actions based on…. Protected Classes : Protected Classes Race Color Sex Age National Origin Disability Civil Rights Laws: Civil Rights Laws Title VI of the Civil Rights Act of 1964 - Race, Color, National Origin Title IX of Education Amendments of 1972 - Sex Section 504 of Rehab. Act of 1973 - Disability Age Discrimination Act of 1975 - Age Civil Rights Restoration Act of 1987 - Race, Color, National Origin Heart of Civil Rights Act: Heart of Civil Rights Act No person in the United States shall on the grounds of race, color, or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal Financial Assistance. 8 Areas of Compliance: 8 Areas of Compliance Public Notification System Data Collection Training Compliance Reviews Civil Rights Complaints Assurances Limited English Proficiency Religious Organizations 8 Areas of Compliance Public Notification System: 8 Areas of Compliance Public Notification System All sponsors and their sites must display in a prominent place the “And Justice For All”, nondiscrimination poster . Available through State Agency or online at http://www.fns.usda.gov/cr/justice.htm All sponsors must have the capability of providing informational materials in the appropriate translation concerning the availability and nutritional benefits of the CACFP. Public Notification System: Public Notification System The nondiscrimination statement should be included, in full, on all materials regarding the CACFP that are produced for public notification. Nondiscrimination Statement: Nondiscrimination Statement In accordance with Federal law and U. S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age or disability. To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call (202) 720-5964 (voice and TDD). USDA is an equal opportunity provider and employer. Too Big?: Too Big? If space is an issue, you can use the mini-statement: USDA is an equal opportunity provider. 8 Areas of Compliance Data Collection: 8 Areas of Compliance Data Collection Each program must ensure that racial/ethnic data are collected each year and maintained on file for 3 years + the current year This data must include the number of children actually participating and the estimated number of potential eligible children by racial/ethnic category. Form available on our website at: http://www.eed.state.ak.us/forms/cns/05-06-010.doc Data Collection: Data Collection Sources to determine the number of potentially eligible children include census data or public school enrollment data. Visual identification may be used by sponsors and providers to determine a child’s racial/ethnic category or the parents may be asked to identify the racial/ethnic group of their child. 8 Areas of Compliance Civil Rights Training: 8 Areas of Compliance Civil Rights Training State agencies are responsible for training local agencies on an annual basis Local agencies are responsible for training subrecipients, including “frontline staff” who interact with applicants or participants on an annual basis Civil Rights Training: Civil Rights Training All staff should receive training on all aspects of civil rights compliance. Staff should be able to identify a civil rights complaint if received. They should know what to do if they receive a complaint. Understand that it is the basic right of the individual to file a complaint. 8 Areas of Compliance Compliance Reviews: 8 Areas of Compliance Compliance Reviews There are three types of Compliance Reviews… Pre-award Compliance Reviews Routine Compliance Reviews Special Compliance Reviews 8 Areas of Compliance Civil Rights Complaints: 8 Areas of Compliance Civil Rights Complaints Right to file a complaint: Any Person alleging discrimination based on race, color, national origin, sex, age, or disability has a right to file a complaint within 180 days of the alleged discriminatory action. Acceptance: All civil rights complaints, written or verbal, shall be accepted and forwarded to the Civil Rights Division of the USDA Food and Nutrition Service. The following information should be included in a Civil Rights Complaint….: The following information should beincluded in a Civil Rights Complaint…. Name, address, and telephone number of the complainant. Specific location and name of the entity delivering the service or benefit. Nature of the incident or action that led the complainant to feel discrimination was a factor, or an example of the method of administration which is having an effect on the public, potential participants, or participants. The following information should be included in a Civil Rights Complaint….: The following information should beincluded in a Civil Rights Complaint…. The basis on which the complainant feels discrimination exists (race, color, national origin, sex, age or disability) The names, titles, and business addresses of persons who may have knowledge of the discriminatory action. The date(s) during which the alleged discriminatory actions occurred, or if continuing, the duration of such actions. 8 Areas of Compliance Assurances: 8 Areas of Compliance Assurances A civil rights assurance shall be incorporated in all agreements between State agencies and sponsors. State agencies are responsible for reviewing, approving, and monitoring State agency/sponsor agreements. 8 Areas of Compliance Limited English Proficiency: 8 Areas of Compliance Limited English Proficiency Where a significant number or proportion of the population eligible to be served needs service or information in a language other than English in order to be informed of or to participate in the program, the recipient shall take reasonable steps to provide information in the appropriate language to such persons. Limited English Proficiency: Limited English Proficiency Recipients of Federal financial assistance have a responsibility to take reasonable steps to ensure meaningful access to their programs and activities by persons with limited English proficiency. Limited English Proficiency : Limited English Proficiency Factors to consider in determining what is reasonable: Number of LEP individuals participating in the Program. Frequency of contact with the Program. Nature and importance of the Program. Resources available. For more information on LEP go to: www.lep.gov 8 Areas of Compliance Religious Organizations: 8 Areas of Compliance Religious Organizations Equal opportunities for religious organizations Ensures a level playing field for the participation of faith-based organizations and other community organizations in the USDA programs Religious Organizations: Religious Organizations This is accomplished by: Prohibiting discrimination on the basis of religion, religious belief, or religious character in the administration of Federal funds Allowing a religious organization that participates in USDA programs to retain its independence and continue to carryout its mission, provided that direct USDA funds do not support any inherently religious activities such as worship or religious instruction. Religious Organizations: Religious Organizations This is accomplished by: Clarifying that faith-based organizations can use space in their facilities to provide USDA-funded service without removing religious art, icons, scriptures, or other religious symbols; and Ensuring that no organization that receives direct financial assistance from USDA can discriminate against a program beneficiary on the basis of religion or religious belief. Final Words on Civil Rights: Final Words on Civil Rights Memories of our lives, of our works and our deeds will continue in others who believe and act for fairness and justice Rosa Parks 1913-2005 Meal Requirements: Meal Requirements Shelters may serve one or more of the following meals Breakfast Lunch (midday meal) Supper (evening meal) Supplemental food (snack) But may only claim a total of 3 per child Food Charts for children 1-12 and 12-18: Food Charts for children 1-12 and 12-18 Children Ages 12-18 Breakfast Fluid Milk 1 cup Juice, Fruit or vegetable 1 cup Bread or bread alternate 2 slices or 2 ounces Food Charts for children 1-12: Food Charts for children 1-12 Food Chart for Children age 12-18: Food Chart for Children age 12-18 Food Chart for children 1-12: Food Chart for children 1-12 Snack Minimum Meal Components for children 12-18: Snack Minimum Meal Componentsfor children 12-18 Combination of any two food components Reduced portion size requirements Fruit = ½ cup Bread/grains = 1 oz Meat = 1 oz Milk = 1 cup Example: 1 cup milk + 1 oz banana bread Menu Planning: Menu Planning Provide healthy and nutritious meals that meet the minimum meal pattern to residential children. Additional benefit with emergency shelters is that a shelter can teach life skills such as nutrition, cooking, and menu planning Menu Planning: Menu Planning Considerations: Vitamin C source every day Vitamin A sources 2-3 times a week Variety Color Moderation Menu Planning: Menu Planning Serve foods high in Vitamin A, C, and Iron Vitamin A foods twice a week Vitamin C at least daily Iron as often as possible Menu Planning: Menu Planning Vitamin A foods include: Asparagus - Apricots Broccoli - Cantaloupe Carrots - Cherries Kale - Plums Peas - Egg Yolk Sweet Potatoes Serve Vitamin A foods twice a week Menu Planning: Menu Planning Vitamin C foods include: Asparagus - Cantaloupe Broccoli - Grapefruit Cabbage - Oranges Cauliflower - Raspberries Peppers - Strawberries Spinach Serve Vitamin C foods daily Menu Planning: Menu Planning Iron food items include: Asparagus (canned) - Apricots Beans (lima, green) - Cherries (canned) Peas - Dried Fruits Squash - Dried Beans & Peas Sweet Potatoes - Eggs Vegetable Juice - Meat, turkey, tuna Dark, green leafy: beet greens, chard, collards, kale, mustard greens, parsley, spinach, turnip greens Serve iron foods as often as possible Menu Planning: Menu Planning Moderation Avoid high sodium days like hotdog on a bun, baked beans, sauerkraut and milk Avoid planning too many high sodium/high fat foods in the same week. Corndogs, fish sticks, grilled cheese, ham, and chicken nuggets Combination Foods: Combination Foods In order for pre-packaged or commercial combination foods to count toward meeting the meal pattern requirements it must have a CN (child nutrition) label. This label identifies how the food meets the meal pattern. Slide 96: How do you identify a CN label? A CN label will always contain the following: The CN logo, which is a distinct border; A 6-digit product identification number; USDA/FNS authorization;and The month and year of approval. A CN Label Example: CN CN CN CN 000000 This 3.00 oz serving of raw beef patty provides when Cooked 2.00 oz equivalent meat for Child Nutrition Meal Pattern Requirements. (Use of this logo and statement Authorized by the Food and Nutrition Service, USDA 05-84.) CN Label Combination Foods: Combination Foods Homemade combination foods can count toward meeting the meal pattern requirements as long as there is a recipe that can be checked for total ingredients. Homemade items should be indicated with “HM” on your menus. Creditable Foods: Creditable Foods Are foods that may be counted toward meeting the components for a reimbursable meal. The goal of the CACFP is to improve the health and nutrition of children while promoting the development of good eating habits and the furtherance of nutrition education. Not all foods count as creditable components. Non-creditable foods: Non-creditable foods Examples: Popcorn Cupcakes Preserves Jell-O Kool-Aid Cream cheese Cheese as milk Potatoes as Bread Commercial pot pies Fruit in bread as a fruit About Milk: About Milk Milk should be whole milk for children age 1-2, children 2 and up should drink lower fat milk Yogurt or cheese may not be served for milk Milk and juice should not be served as a beverage at the same meal Powdered milk may be served if fresh milk is unavailable. About Milk: About Milk Soy milk and rice milk are not creditable unless a medical statement is on file. Lactose reduced milk is creditable. Milkshakes and smoothies may be creditable Breast milk is creditable for infants Milk is not creditable in items like cooked cereals, custards, puddings, etc. Meat/Meat Alternates: Meat/Meat Alternates Nuts and seeds may only fulfill ½ of the meat requirement Watch out for peanut butter sandwiches, you may not have enough to be creditable Alternate protein products are becoming increasingly creditable Lunchmeats may not have by-products, cereal, or extenders Meat/Meat Alternates: Meat/Meat Alternates Cheese sauce is creditable if it is real cheese, not imitation Cottage or Ricotta Cheese must be doubled (2 ounces = 1 ounce) 4 oz yogurt equals 1 oz. of meat Traditional subsistence foods may be creditable. Traditional Foods: Traditional Foods What can be used: Fresh or Frozen Fish Fresh of Frozen game such as reindeer, caribou, beaver, whale, moose, ducks and birds The cook or other authorized person must decide if food is safe to prepare Must be labeled with name of food, date received, and source of food Traditional Foods: Traditional Foods What cannot be used: Wild mushrooms Bivalve shellfish such as clams or mussels Fox meat & organs Bear or walrus meat Polar bear liver Fermented meat & seafood (stink eggs, fermented beaver tail, fermented flipper, etc) Non-commercial smoked fish products Fruits & Vegetables: Fruits & Vegetables Juice must be 100% fruit juice and may only be creditable at breakfast or snack 2 forms of the same fruit or vegetable may not be served at a meal (i.e. apple juice and apple sauce or tomatoes and tomato sauce) Beans can be a vegetable or meat but not at the same meal Fruits & Vegetables: Fruits & Vegetables Fruits/Vegetables served as a combination item are creditable as only one serving For Example: Peas and carrots Fruit cocktail Pizza Stew Fruits & Vegetables: Fruits & Vegetables Fruit in yogurt creditable if provider puts it in, not manufacturer. Minimum serving is 1/8 cup to count toward creditable meal Soups: Soups Where does soup fit in? Homemade soup may be creditable for meat and/or vegetables if the components are documented Soups - Commercial: Soups - Commercial Commercial soups contain insufficient meat/meat alternate content per serving to receive credit for meat component Condensed or ready-to-serve (canned or frozen) vegetable or vegetable w/meat or poultry takes 1 cup reconstituted to yield ¼ cup of vegetables Checking Ingredients: Checking Ingredients Checking Ingredients: Checking Ingredients Feeding Infants: Feeding Infants All infants under one year enrolled for care must be offered participation in the CACFP. The shelter must offer A minimum of one brand of iron fortified infant formula Food items as age appropriate for meal pattern Infant Meal Pattern - Breakfast: Infant Meal Pattern - Breakfast Infant Meal Pattern - Snack: Infant Meal Pattern - Snack Infant Meal Pattern - Lunch/Supper: Infant Meal Pattern - Lunch/Supper Infant Meal Pattern: Infant Meal Pattern Only iron-fortified infant cereal meets the cereal requirement of the CACFP Infant Meal Pattern. Cheerios and other “non-infant” cereals (dry or cooked) do not meet cereal requirement of the CACFP Infant Meal Pattern. Infant Meal Pattern: Infant Meal Pattern Production records and accurate meal counts must be maintained for all infant meals claimed for CACFP reimbursement. Production records at a small center can be as simple as noting the feeding on the center menu. A written statement from a “recognized medical authority” must be on file for any meal pattern exceptions or the meal may not be claimed for CACFP reimbursement. Infant Meal Pattern: Infant Meal Pattern Shelter may not have a policy to exclude infants from the CACFP and/or require parents to supply the infant’s meals. An infant under one year may not be served the regular CACFP Meal Pattern for children 1-12 years old without a medical statement. Infant Meal Pattern: Infant Meal Pattern CREDITABLE INFANT FOODS Breast Milk Iron-Fortified Infant Formulas (Milk-based or Soy-Based) “Follow-up” iron Fortified Infant Formulas (For infants 6-months or older) Iron-Fortified Infant Cereals Commercial strained, Junior or instant baby Foods that are 100% fruit, vegetables or meat Strained and Toddler fruit juices Age-appropriate table foods that meet the CACFP Infant Meal Pattern Infant Meal Pattern: Infant Meal Pattern NON-CREDITABLE INFANT FOODS   Infant Formulas without iron (including low-iron infant formulas) Milk (Whole, 2%, 1% and non-fat or skim) Flavored milk Non-infant cereal (except as extra finger foods) Vegetable and meat combination dinners Jarred infant cereals Strained, junior and instant cereals with fruit Infant desserts, cobblers, pudding, etc. Commercial baby foods that are NOT 100% fruit, vegetables or meat or that contain DHA Reminders: Reminders Maintain: Record of menus that meet the meal pattern requirements Separate meal counts Daily attendance Common Questions: Common Questions Can shelters serve children meals donated by restaurants and claim reimbursement for them? Yes, donated prepared meals served to eligible children may be claimed for reimbursement, as long as they meet CACFP meal pattern requirements. Reimbursable meals and snacks made from donated foods must contain creditable amounts of each required food component. The shelter may have to add other food items to the meal service to ensure that it contains the minimum amounts of meat or meat alternate, vegetables or fruit or both, grains or breads, and fluid milk to be eligible for reimbursement Common Questions: Common Questions Children's meals and snacks prepared with TEFAP commodities may be claimed under CACFP. As charitable institutions, emergency shelters may receive and use USDA commodity foods to prepare meals and snacks to serve to children in CACFP and to their other clients.. At a minimum, the shelter must maintain menus, meal counts, and daily rosters (of children receiving meals), to justify its claims for reimbursement. All CACFP reimbursement must be used to maintain or enhance the food service for children. Common Questions: Common Questions Does the requirement to maintain a "nonprofit food service" (226.2) apply to emergency shelters? Shelters are often run by volunteers and operate on a "shoestring.” A simple record of revenues and expenditures for food service operations is all that is needed. These records will serve to ensure that reimbursement is used only to support food service to eligible children. Common Questions: Common Questions Some shelters may be authorized to accept food stamps from some of their meal clients. Can a shelter that accepts food stamps as payment for meals accept food stamps and claim reimbursement for the meals served to eligible children through CACFP? Yes, if an emergency shelter provides services in exchange for a specific portion of a family’s food stamps, and there is no separate charge for individual meals, the shelter can claim reimbursement for serving meals and snacks to eligible children. The shelter cannot collect food stamps as payment for specific meals, and still claim those meals under CACFP. That would be equivalent to making a family pay cash for its child’s meals, when the meals must always be served free. For more information on CACFP:: For more information on CACFP: Jo Dawson CACFP Specialist (907) 465-8711 jo_dawson@eed.state.ak.us Emergency Shelters : Emergency Shelters Child and Adult Care Food Program

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