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Emergency Response Fund | Central African Republic

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Information about Emergency Response Fund | Central African Republic

Published on August 29, 2008

Author: hdptcar

Source: slideshare.net

Description

Introduction to the Emergency Response Fund in the Central African Republic, in support of humanitarian action (April 2008)
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The Emergency Response Fund in the Central African Republic Humanitarian and Development Partnership Team Central African Republic Slide Humanitarian and Development Partnership Team CAR | www.hdptcar.net

Humanitarian funding increases Source: FTS (2008) 2004 2006 Funding to CAP projects increases from $3m in 2004 to more than $85 by August 2008 2005 2007 $9.8m $69.3m $2.9m $23.9m Humanitarian and Development Partnership Team CAR | www.hdptcar.net Slide $85.4m Aug 08 HUMANITARIAN CONTEXT

Humanitarian presence multiplies – January 2007 Humanitarian and Development Partnership Team CAR Paoua Bangui Kaga-Bandoro Bambari Birao Ndélé Sibut Bouar Bossangoa Bozoum Source: HDPT CAR / Mar 08 HUMANITARIAN CONTEXT Slide 500 km

Humanitarian presence multiplies – September 2008 04/06/09 Humanitarian and Development Partnership Team CAR Paoua Bangui Bambari Birao Nd élé Sibut Bouar Sam Ouandja Bossangoa Bozoum Bocaranga Source: HDPT CAR / Aug 08 Mbr és Kaga-Bandoro Kabo Gordil HUMANITARIAN CONTEXT 500 km

Why is the ERF relevant to the context in CAR? Slide Humanitarian and Development Partnership Team CAR | www.hdptcar.net HUMANITARIAN CONTEXT Donor environment: only one humanitarian donor with presence in country. ERF provides an opportunity for donors to engage in CAR with little administrative investment through a well structured mechanism which insures accountability, inclusiveness, and relevance The pattern of the crisis, mainly a protection crisis, does not allow for exhaustive, clear-cut sector needs assessments and the design of typical humanitarian response projects.. The flexibility of the ERF responds to this context. CAR is a land-locked, ill-equipped country with a poor road network and beneficiaries are spread all over the north. This means high programme set-up costs with low cost effectiveness. The ERF is crucial to cover start-up costs. 1 2 3 The design of the ERF in CAR responds to a specific context

Two major objectives for the Emergency Response Fund Enable NGOs and UN agencies to respond quickly and effectively to worsening situation by: Making funds available to cover start-up costs Making funds available in cases of rapidly changing circumstances and humanitarian needs where gaps need to be filled and other donor mechanisms are unavailable Making funds available for priority, underfunded CAP projects Ensure humanitarian needs are addressed in collaborative spirit, fostering understanding and coordination within and between clusters and humanitarian organisations Slide Respond to needs, support coordination ERF OBJECTIVES 1 2 A B Support start-up, cover gaps C Humanitarian and Development Partnership Team CAR | www.hdptcar.net

Enable NGOs and UN agencies to respond quickly and effectively to worsening situation by:

Making funds available to cover start-up costs

Making funds available in cases of rapidly changing circumstances and humanitarian needs where gaps need to be filled and other donor mechanisms are unavailable

Making funds available for priority, underfunded CAP projects

Ensure humanitarian needs are addressed in collaborative spirit, fostering understanding and coordination within and between clusters and humanitarian organisations

ERF objectives in line with CAP strategic priorities Enhance the protection of people affected by violence in the north of CAR by stepping up the presence of humanitarian organisations amongst affected communities, using a human-rights based approach in all sectors, and extending the geographical coverage of ongoing protections projects. Provide timely and adequate emergency assistance to people who are deprived of their rights – while effectively incorporating gender aspects and HIV/AIDS prevention and response – especially in the following sectors: education, health, food security,, and water, sanitation, and hygiene. Ensure coherence and complementarities between humanitarian assistance, early recovery, and development programmes by reinforcing national and communal capacities. Slide Strategic objectives for humanitarian action in 2008 ERF OBJECTIVES 1 2 Humanitarian and Development Partnership Team CAR | www.hdptcar.net 3

Enhance the protection of people affected by violence in the north of CAR by

stepping up the presence of humanitarian organisations amongst affected communities,

using a human-rights based approach in all sectors, and

extending the geographical coverage of ongoing protections projects.

Provide timely and adequate emergency assistance to people who are deprived of their rights – while effectively incorporating gender aspects and HIV/AIDS prevention and response – especially in the following sectors: education, health, food security,, and water, sanitation, and hygiene.

Ensure coherence and complementarities between humanitarian assistance, early recovery, and development programmes by reinforcing national and communal capacities.

A simple funding mechanism ERF supports projects in CAR in all humanitarian sectors HC , supported by cluster leads and OCHA, manages ERF , UNDP administers ERF No funding ceiling, but grants expected up to $300,000 to be used within 26 weeks International NGOs accredited with Government of CAR and UN agencies may submit project proposals to respective cluster or, via OCHA, to the ERF Advisory Board Project proposals follow same one-page format used in the CAP Project proposal selection occurs continuously HC will only consider proposals based on recommendation of relevant cluster (or the Advisory Board for cross-cluster projects) Slide Simple, standardized design to allow rapid response ERF MECHANISM 1 2 3 4 5 6 7 Humanitarian and Development Partnership Team CAR | www.hdptcar.net

ERF supports projects in CAR in all humanitarian sectors

HC , supported by cluster leads and OCHA, manages ERF , UNDP administers ERF

No funding ceiling, but grants expected up to $300,000 to be used within 26 weeks

International NGOs accredited with Government of CAR and UN agencies may submit project proposals to respective cluster or, via OCHA, to the ERF Advisory Board

Project proposals follow same one-page format used in the CAP

Project proposal selection occurs continuously

HC will only consider proposals based on recommendation of relevant cluster (or the Advisory Board for cross-cluster projects)

Clearly defined roles and responsibilities NGOs and UN agencies Discuss proposals within cluster and, cluster lead sends endorsed projects to HC Send final, standardized report to UNDP and HC within two months of project’s end Humanitarian Coordinator, supported by OCHA Oversees work of clusters and Advisory Board, ensuring projects are first vetted by them Makes final selection, forwards proposal to UNDP for disbursement Ensures projects receiving ERF grants are included in CAP Ensures NGOs and UN agencies monitor activities (supported by clusters) Reviews ERF each quarter with support from OCHA and Advisory Board UNDP Disburses funds within 5 working days of signature, monitors use via financial statements sent to HC Advisory Board Review cross-cluster proposals and review ERF quarterly Slide Overall coordination of projects is ensured by clusters, Advisory Board and HC ERF ROLES AND RESPONSIBILITIES A B C D Humanitarian and Development Partnership Team CAR | www.hdptcar.net

NGOs and UN agencies

Discuss proposals within cluster and, cluster lead sends endorsed projects to HC

Send final, standardized report to UNDP and HC within two months of project’s end

Humanitarian Coordinator, supported by OCHA

Oversees work of clusters and Advisory Board, ensuring projects are first vetted by them

Makes final selection, forwards proposal to UNDP for disbursement

Ensures projects receiving ERF grants are included in CAP

Ensures NGOs and UN agencies monitor activities (supported by clusters)

Reviews ERF each quarter with support from OCHA and Advisory Board

UNDP

Disburses funds within 5 working days of signature, monitors use via financial statements sent to HC

Advisory Board

Review cross-cluster proposals and review ERF quarterly

ERF Flowchart: project cycle from submission to approval Slide Submits project Calls Advisory Board meeting (multisector, coordination, security projects) NGO / UN Cluster HC OCHA Cluster lead consults members on single sector projects Advisory Board Considers multisector, coordination, security projects Recommends project Rejects project Recommends project Rejects project Makes final decision May appeal to HC if project rejected Informs NGO of HC decision > next slide Humanitarian and Development Partnership Team CAR | www.hdptcar.net ERF PROJECT SELECTION

ERF Flowchart: project cycle from approval to final report Slide Approves project Informs NGO/UN agency of HC decision Drafts contract Submits work plan and signed contract (with bank details) Completes work plan and signs contract Disburses 1 st tranche Submits int. financial and progress report* Disburses 2 nd tranche project > $100 Submits final report Supports drafting of work plan, reports, etc. Submits intermediary financial report Disburses 3 rd tranche project > $200 HC UNDP NGO / UN OCHA Humanitarian and Development Partnership Team CAR | www.hdptcar.net ERF PROJECT ADMINISTRATION

ERF now 4th channel of humanitarian funding in CAR Total funds received $12,029,057 Total funds engaged $10,454,197 for 66 projects NGOs: 66%, UN: 34% Rejected or withdrawn projects 11 projects at a value of $2,489,795 $1.1m $2.7m $2.2m ERF contributions by donor Funding and project status as of August 2008 Ireland $4.0m EMERGENCY RESPONSE FUND $1.9m Sweden United Kingdom Netherlands Norway

Total funds received $12,029,057

Total funds engaged $10,454,197 for 66 projects NGOs: 66%, UN: 34%

Rejected or withdrawn projects 11 projects at a value of $2,489,795

Projects funded by the ERF since April 2007 Slide Bangui Kaga-Bandoro Birao Nd élé Sam Ouandja Bossangoa Bocaranga Source: HDPT CAR / Feb 08 Bozoum Bouar Ouanda-Djall é Ngaoun d. Paoua IPHD THE ERF AT WORK Humanitarian and Development Partnership Team CAR | www.hdptcar.net UNDSS 500 km UNHAS

Slide Humanitarian and Development Partnership Team CAR | www.hdptcar.net Photo: Pierre Holtz for OCHA ERF AT WORK Displaced people in Kabo now have access to safe drinking water

Slide Humanitarian and Development Partnership Team CAR | www.hdptcar.net Photo: Pierre Holtz for OCHA ERF AT WORK Medicines are delivered to the hospital in Ngaoundaye in the far northwest

One year ERF in CAR – key lessons learnt Slide Humanitarian and Development Partnership Team CAR | www.hdptcar.net LESSONS LEARNT HC plays central role, which requires specific training skills, in-depth knowledge of financial rules and sustained dedication Inclusiveness of the ERF mechanism requires a strong commitment from all stakeholders ( HC, clusters, Advisory Board, OCHA, UNDP, donors, etc.). If one fails, the whole mechanism is blocked. Consultations of stakeholders for the design of ERF objectives, scope and rules and dissemination of all supporting material, including FAQs, through the HDPT intranet helped bringing about an overall consensus, which in turn convinced donors. ERF perceived as NGO-oriented, which cannot directly access the CERF More donors have engaged in CAR thanks to the opportunity without substituting routine bilateral funding. ERF eases NGO implementation and programme start-up. It enhances NGO access to bilateral medium-term funding, allowing them to better balance support and programme costs in their proposals. 1 2 3 4 5 6

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