Effective Presentations Skills

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Information about Effective Presentations Skills

Published on January 8, 2010

Author: mirzag

Source: authorstream.com

Effective Presentations Skills : Effective Presentations Skills S B Mirza GC University FSD Agenda : Agenda Introduction Planning Your Presentation The Presentation Sequence Creating Effective Visual Aids Presentation Techniques Practice Definitions : Definitions Presentation “Something set forth to an audience for the attention of the mind “ Effective “…producing a desired result” Why Give A Presentation? : Why Give A Presentation? Main Purposes Inform Persuade Educate “Great speakers aren’t born, they are trained.” : “Great speakers aren’t born, they are trained.” Presenting is a Skill… Developed through experience and training. Effective Presentations : Effective Presentations Control Anxiety – Don’t Fight It Audience Centered Accomplishes Objective Fun For Audience Fun For You Conducted Within Time Frame PART 2: HOW TO PRESENT? : PART 2: HOW TO PRESENT? Planning Your Presentation : Planning Your Presentation Determine Purpose Assess Your Audience “Success depends on your ability to reach your audience.” Size Demographics Knowledge Level Motivation Planning A Presentation : Planning A Presentation Plan Space Number of Seats Seating Arrangement Audio/Visual Equipment Distracters What Day and Time? Any Day! Morning More Planning : More Planning Organization Determine Main Points (2-5) Evidence Transitions Prepare Outline Slide 11: Ingredients for a great presentation Motivation (20%) Your Key Idea (80%) There is no #3 Organizing Your Presentation : Organizing Your Presentation Organizational Patterns Topical Chronological Cause/Effect Problem/Solution Presentation Outline : Presentation Outline Keyword Reminders Conversational Flow Flexibility More Responsive to Audience Part 3:The Presentation Sequence : Part 3:The Presentation Sequence #1: Build Rapport : #1: Build Rapport … relation marked by harmony or affinity Audience members who trust you and feel that you care Start Before You Begin Mingle; Learn Names Opportunity to reinforce or correct audience assessment Good First Impression People Listen To People They Like #2: Opening Your Presentation : #2: Opening Your Presentation Introduce Yourself – Why Should They Listen Get Attention, Build More Rapport, Introduce Topic Humor Short Story Starling Statistic Make Audience Think Invite Participation Get Audience Response #2…Completing the Opening : #2…Completing the Opening Clearly Defining Topic If Informative… Clear parameters for content within time If Persuasive… What’s the problem Who cares What’s the solution Overview #3: Presenting Main Points (Solution) : #3: Presenting Main Points (Solution) Main Point-Transition Supporting Evidence Examples Feedback & Questions From Audience Attention to, and Focus on, Audience (Listening) #4: Concluding Your Presentation : #4: Concluding Your Presentation Goal Inform audience that you’re about to close Summarize main points Something to remember or call-to-action Answer questions Part 4: EffectivePresentation Techniques : Part 4: EffectivePresentation Techniques Presentation Style : Presentation Style Vocal Techniques Loudness Pitch Rate Pause Deviations From the Norm for Emphasis Slide 22: Presentation Style (con’t) Body Language Eye Contact, Gestures, Posture Use of Space Can Everyone See You? Movement Common Problems : Common Problems Feared More Than Death! Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees Verbal fillers “Um”, “uh”, “like” Any unrelated word or phrase Common problems : 4) Swaying, rocking, and pacing 5) Hands in pockets 6) Lip smacking 7) Fidgeting 8) Failure to be audience-centered Common problems Presentation Tips : Presentation Tips Smile Breathe Water Notes Finish On Or Under Time Part 5:Creating Effective Visual Aids : Part 5:Creating Effective Visual Aids Visual Aids : Visual Aids Enhance Understanding Add Variety Support Claims Lasting Impact Slide 28: Visual Aids - Examples PowerPoint Slides Overhead Transparencies Graphs/Charts Pictures Films/Video Flip Charts Sketches Visual Aids Should… : Visual Aids Should… Supplement presentation Outline of main points Serve audience’s needs, not speaker’s Simple and clear Main Point 1: The Purpose of Using Visual Aids : Main Point 1: The Purpose of Using Visual Aids Visual aids support your ideas and improve audience comprehension of your presentation. Visual aids add variety to your presentation by giving the audience a break from listening and letting the see something. Visual aids help illustrate complex ideas or concepts and are helpful in reinforcing your ideas. Slide 31: Visual Aids Improve comprehension Add variety Illustrate complex ideas Be Visible : Be Visible Titles should be 38-44 pt. font size Text should be 28 pt font size Use color wisely Contrasting colors CONCLUSION: : CONCLUSION: Some facts to recall Slide 34: Rule #1Tell me what you found out, not what you know. Slide 35: Rule #2 Make it Memorable Slide 36: Rule #3 Use Examples Slide 37: Rule #4(The 2 Minutes Rule) Detailed Outlines are a Waste of Time Slide 38: Rule #5 Omit Technical Details Slide 39: Rule #6 Be enthusiastic Slide 40: Rule #7Do not apologize like “I didn’t have time to prepare this talk properly” “My computer broke down, so I don’t have the results I expected” “I don’t have time to tell you about this” “I don’t feel qualified to address this audience” Slide 41: Rule #8 Stage Fright Is Normal Slide 42: Rule #9 Be Seen and Heard Slide 43: Rule #10 Questions are good Slide 44: Rule #11 Know your Presentation Program Slide 45: Rule #12Never ever run over time A BIG THANK YOU : A BIG THANK YOU

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