Published on February 17, 2014
The ECM Tug of War aka Why you need EasyECM
The ECM Tug of War Enterprise IT •Secure •Compliant (RM) •Simple to Implement •Simple to Integrate •Flexible & Scalable •Upgradable •Cost Effective Users •Easy to Learn •Easy to Use •Easy to Share •Email & Office Integration •Enterprise Search
Introducing EasyECM Increase Easy = Increase Utilization = Improved Control & Compliance •Collaboration •EasyRM •Integration Streamlined Business Processes: Sponsored by Alfresco Workdesk
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The Workdesk difference
Business Roles & Dynamic Views Workdesk enables you to see the right content, at the right time, based on your business role. Standard Alfresco Share web & mobile views HR Personalization Business Roles Alfresco Content Repository Finance Legal
What do our users actually do?
Zia Consulting Case Study Corporate Legal Department at one of the world’s largest & most successful companies
The Solution Three Month Initial Implementation Zia’s Roadmap - Focused Assessment Zia’s Agile Delivery Alfresco Workdesk Alfresco Enterprise 3 Departments Assessed 1 Department Went Live
Problem: Not Easy to Find Email (Millions of Emails) File Share (Millions of Files)
Problem: Not Secure
Why Do We Use Them?
Build vs. Buy Decision Two Failed Build From Scratch Projects Nothing on Market Addresses All Departments
Requirements & Constraints Easy & Feature Rich No Training Required
Mergers & Acquisitions Login Only 2 Groups
Mergers & Acquisitions Drag & Drop NDA from Desktop
Mergers & Acquisitions Create Project From NDA
Mergers & Acquisitions Taxonomy Created From NDA
The Results - Easy No Training Required • Only 3 min videos Tools That Work The Way I Do • • Office Tools (Word & Adobe) Email Adopted Worldwide • • 70:700 Millions of Files Moved from Share Drives
The Results - Smart Role Based • Highly Customized By Department and Role Rules & Behaviors • • Process Without Workflow Heavy Lifting Behind The Scenes Upgrades Much Easier • • UI is Configured, Not Customized Several Major Upgrades Applied
The Business Results Time Saved • Projects kicked started and tracked in a timely way Institutionalization & Internalization • Simple, Effective and Smart Smart, Effective and Simple • • Project Security needs met without sacrificing ease Solution integrated with Email & External Collaboration Tools
How Contract Management can help • Take workload off from the Procurement and Legal people • Enhance productivity and reduce mistakes • Save money
Key benefits for the business Improve efficiency Get back control Save money Short time to value
EasyECM Where else? Zia’s Simple + Secure Back Office •Corporate Legal •Human Resources •Corporate Tax •Corporate Finance •And more…
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