ECM Renovation Roadshow New York - Easy ECM

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Information about ECM Renovation Roadshow New York - Easy ECM

Published on February 17, 2014

Author: mmahon



Zia provides users with Easy ECM Solutions™ that “work the way they do, using the tools they use today,” so users aren’t forced to use alternatives that don’t fit your Enterprise IT strategy. Our Easy ECM Solutions leverage tools like Office Integration and Cloud Sync to deliver content management systems that work–and since they are built on a single Content Hub, information is available where you need it, when you need it.

The ECM Tug of War aka Why you need EasyECM

The ECM Tug of War Enterprise IT •Secure •Compliant (RM) •Simple to Implement •Simple to Integrate •Flexible & Scalable •Upgradable •Cost Effective Users •Easy to Learn •Easy to Use •Easy to Share •Email & Office Integration •Enterprise Search

Introducing EasyECM Increase Easy = Increase Utilization = Improved Control & Compliance •Collaboration •EasyRM •Integration Streamlined Business Processes: Sponsored by Alfresco Workdesk

Workdesk delivers Loan Loan o ig n Cllaii orrigiinatio Ca m ms p ation oce s n Deal s prrocess Deal sing man man agem in g Maiil a Malrr oom gementt oom autto en Emp Emp lloyee au omatti m a io o yee on n Cust Custo onbo onbo omer arrdi m er n Mob onbo a ding Mob iile cl onboardi g le cl aiims ar ding ng am s asse asse ssme ssme ntt n Process efficiency Cost savings Customer satisfaction Compliance

The Workdesk difference

Business Roles & Dynamic Views Workdesk enables you to see the right content, at the right time, based on your business role. Standard Alfresco Share web & mobile views HR Personalization Business Roles Alfresco Content Repository Finance Legal

What do our users actually do?

Zia Consulting Case Study Corporate Legal Department at one of the world’s largest & most successful companies

The Solution Three Month Initial Implementation Zia’s Roadmap - Focused Assessment Zia’s Agile Delivery Alfresco Workdesk Alfresco Enterprise 3 Departments Assessed 1 Department Went Live

Problem: Not Easy to Find Email (Millions of Emails) File Share (Millions of Files)

Problem: Not Secure

Why Do We Use Them?

Build vs. Buy Decision Two Failed Build From Scratch Projects Nothing on Market Addresses All Departments

Requirements & Constraints Easy & Feature Rich No Training Required

Mergers & Acquisitions Login Only 2 Groups

Mergers & Acquisitions Drag & Drop NDA from Desktop

Mergers & Acquisitions Create Project From NDA

Mergers & Acquisitions Taxonomy Created From NDA

The Results - Easy No Training Required • Only 3 min videos Tools That Work The Way I Do • • Office Tools (Word & Adobe) Email Adopted Worldwide • • 70:700 Millions of Files Moved from Share Drives

The Results - Smart Role Based • Highly Customized By Department and Role Rules & Behaviors • • Process Without Workflow Heavy Lifting Behind The Scenes Upgrades Much Easier • • UI is Configured, Not Customized Several Major Upgrades Applied

The Business Results Time Saved • Projects kicked started and tracked in a timely way Institutionalization & Internalization • Simple, Effective and Smart Smart, Effective and Simple • • Project Security needs met without sacrificing ease Solution integrated with Email & External Collaboration Tools

How Contract Management can help • Take workload off from the Procurement and Legal people • Enhance productivity and reduce mistakes • Save money


Key benefits for the business Improve efficiency Get back control Save money Short time to value

EasyECM Where else? Zia’s Simple + Secure Back Office •Corporate Legal •Human Resources •Corporate Tax •Corporate Finance •And more…

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