East Baton Rouge Parish Library Interlibrary Loan System

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Information about East Baton Rouge Parish Library Interlibrary Loan System

Published on July 24, 2014

Author: JoshuaPriestley

Source: slideshare.net

Allison Gianelloni & Joshua Priestley LIS 7013 Dr. Tao Jin

Introduction • The library is a “melting pot” of bibliographic works. • You can find material specific to different races, cultures, religions, types of entertainment, and research/professional topics. • Material is always “on-demand”. • What happens when a branch doesn’t have material on site?

History • Joseph Cummings Rowell – University Librarian at the University of California at Berkeley – Initiated the Interlibrary Loan Process in the United States – Granted permission to begin the process in 1894 – Early process involved sending and receiving requests through the mail

EBRPL ILL Pre-requisites • Patron must be a resident of East Baton Rouge Parish. • Patron must have an East Baton Rouge Parish library card. • Requested material cannot be onsite.

EBRPL ILL Request Types • Books – Required Information: • patron’ s name, library card number, address, and a daytime telephone number. • Articles – Required Information: • the author’s name, article title, journal or magazine title, year of publication, pick-up location, patron’s name, patron’s library card number, patron’s address, patron’s daytime phone number, today’s date, and the maximum amount the patron is willing to pay

Current Process • Patron submits request to EBRPL via Internet – A patron can also submit a request via library staff. • Library verifies request • If request is eligible, a database with items from libraries a part of an online consortium is searched for items • If found, EBRPL receives requested material from lending library • Patron retrieves material from library

Current Process • Material usually arrives within two weeks • If material cannot be located by the patron’s requested date – The search for the material will be stopped – Patron will be notified

EBRPL ILL Restrictions • Patron can submit up to eight “in-process” requests at a time – “in-process” – item not returned (books); item not collected by patron (articles) • Entire issues of a periodical, genealogical items, current-year items, reference books, course textbooks, un-microfilmed newspapers, bulky/fragile items, and rare/valuable items cannot be requested

EBRPL ILL Restrictions • Renewals – Items with “No Renewal” status cannot be renewed – Items can only be renewed once – If renewal is approved, three weeks are added to the original due date

LoanSHARK • The EBRPL primarily shares resources using LoanSHARK • LoanSHARK is a Louisiana public and academic library consortium

Online Computer Library Center • The EBRPL may also share resources via the Online Computer Library Center (OCLC) • OCLC is a global system • Library staff searches for information via WorldShare – WorldShare is the software platform

LoanSHARK vs. OCLC • LoanSHARK – Advantages • Lower costs • Faster fulfillment – Disadvantages • Limited to local (Louisiana) libraries • OCLC – Advantages • Access to material from libraries around the world – Disadvantages • Increased costs • Potential technology issues due to software incompatibility

Problems • EBRPL staff believes some costs should be deferred to patron – Some patrons make frivolous requests – EBRPL pays costs for shipping from lending library and patron may not get the material from the library • EBRPL is short-staffed • When using the OCLC to submit requests, WorldShare requires more staff effort and is less automated

Conclusion • The Interlibrary Loan process at EBRPL allows patrons from East Baton Rouge Parish to have access to material not found at an EBRPL branch • System requires cooperation from patron, EBRPL, and the lending institution to be successful

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