advertisement

DOCFLOW EPROCS: correspondence tracking

64 %
36 %
advertisement
Information about DOCFLOW EPROCS: correspondence tracking
Business & Mgmt

Published on March 13, 2009

Author: DOCFLOW

Source: slideshare.net

Description

Nowadays, companies’ official communications have reached high volume levels and the multiplicity of the channels makes their management very complex. While in the past such communications happened only through the mail and rarely through the telegram, today’s transmission channels have multiplied including telex, fax and e-mail. Controlling all the channels has become more and more difficult; DOCFLOW eProcsCT ensures the following: - Acquire the documents from the different sources - Index the documents for a rapid search based on a defined pre-classification - Numerate the originals if in paper format - Classify the originals in a file in order to consent a convenient processing - Assign the documents by users competence and knowledge - Store the originals if not destroyed
advertisement

DOCFLOW The eDocument Specialist Protocol & Correspondance Tracking DocFlow Italia Spa Tel 02 57 50 33 66 marketing@docflow.it www.docflow.com SOLUZIONI AGILI PER IMPRESE AGILI S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

References DocFlow has developed an application that conforms to the  CNIPA  regulations ,for the  Management  &  Information Registering by the administrations. DPR 428-98 DPR 445-2000 GEDOC 1 e 2 CNIPA Rules Interoperability......... Technical basic rules S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Timing • Italy 1/1/2004 All  the  government  institutions  must  adopt  a  record  management system • GB 31/12/2004 All the government institutions must be compliant with the PRO  rules, private subjects are invited to adopt • GB 31/12/2008 All the government institutions must dismiss paper records • Italy and GB today All subjects must accept electronic document digitally signed S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Architecture Document Data Server DBMS Repository DocsAdmin DocsAdmin Scan/Fax Application Server(s) Application Server(s) Documents Document Document Management Management (DOCSFusion) (DOCSFusion) ADMIN PROCEDURAL ADMIN PROCEDURAL REGISTERING REGISTERING Intranet users Digital signature Work Integration Work Integration Application Server(s) Application Server(s) Workflow Workflow Desktop/Mail Management Client Management XML connectors XML connectors RUPA S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Technologies used INTEGRATED WORKFLOW MODULE DIGITAL SIGNATURE PDF PUBLISHER WEB IMAGING XML S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Functional Components REGISTERING REGISTERING PROCEDURAL MANAGEMENT PROCEDURAL MANAGEMENT ARCHIVING ARCHIVING INTEROPERABILITY INTEROPERABILITY SECURITY SECURITY S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Registering Acquisition Stamping Register Annulment Folder organization Classification Security guarantee S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Registering DOCUMENT TO BE REGISTERED REGISTERING STAMPING REGISTER scanner Scanner CLASSIFICATION FILING ASSIGNATION S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Organization Chart • The  highest position  in    the  gerarchy oversees all the  documents and files given by the employees. • The  application involves the  management  of the  organization chart of the public institutiom. S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Procedural Management Management of organization chart Document and Workflow management Digital signature S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Check in flow S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Approval cycle • The final document must be approved before being sent to the  receiver. • The  signature must be placed on the  document by the person responsible for the operation. S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Archiving Record Management Discontinued records Procedure Manual S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Data Archiving The person RESPONSIBLE for the Register is also responsible for all activities involved in the information systems. The person RESPONSIBLE for the Register guarantees the correct procedure of the data saving on appropriate computer software in safe and different places. PROCEDURAL BACKUP must be done at least once a week. REGISTER must be saved daily on CD S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Interoperability Exchange data via XML eGov Folder Return receipt S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Interoperability The  exchange of documents that must be registered is done by electronic  mail through the Public Administration network. Metadata are transmitted by a XML file. The  Hash Compliant stamp is transmitted along with the  document to guarantee that the  document has in  no  way  been changed during its transmission. R.U.P.A. ADMINISTRATION A ADMINISTRATION B HASH HASH DOCUMENT DOCUMENT FILE XML FILE XML S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

eGov Folder The messages exchanged must be modified by internet standards: – HTTP, SMTP, MIME, SOAP, PKCS,  XML Signature… Legal documents can be digitally signed – Only by PKCS # 7 attachments for the moment The other XML contents can be digitally signed to prove their origin S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Security • AUTENTICATION – UserId e Password – SmartCard (CIE, CNS, ecc.) – Token – Biometrics devices – Netegrity • CRYPTOGRAPHY – By transmission – Of the archives • WATERMARKING S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Persistence • For all records will be calculated and stored an hash compliant SHA‐1 ISO standard. • Every time  that a  document is showed the  hash code is verified. S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Italy vs GB rules ITALY GB PROTOCOLLO REGISTER ARCHIVIAZIONE RECORD SOSTITUTIVA MANAGEMENT AIPA PROTOCOLLO S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Common points ITALY GB Titolario Index Massimario di scarto Discontinued plan Gestione archivio cartaceo Paper Management Tracking del documento/ Document Tracking fascicolo Sicurezza di Integrity immodificabilità S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

To be developed Key word (with synonymous) Additional data for folders Different form for different document type Other... S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Thank you DOCFLOW ITALIA www.docflow.com DocFlow Italia Spa – Centro Direzionale Milanofiori Strada 4 Palazzo Q8 – 20089 Rozzano MI Tel 02 57 50 33 66 Fax 02 57 50 33 69 marketing@docflow.it S O L U Z I O N I   A G I L I   P E R   I M P R E S E   A G I L  I  w w w . d o c f l o w . c o m

Add a comment

Related presentations

Canvas Prints at Affordable Prices make you smile.Visit http://www.shopcanvasprint...

30 Días en Bici en Gijón organiza un recorrido por los comercios históricos de la ...

Con el fin de conocer mejor el rol que juega internet en el proceso de compra en E...

With three established projects across the country and seven more in the pipeline,...

Retailing is not a rocket science, neither it's walk-in-the-park. In this presenta...

What is research??

What is research??

April 2, 2014

Explanatory definitions of research in depth...

Related pages

DOCFLOW EPROCS: correspondence tracking - issuu.com

Nowadays, companies’ official communications have reached high volume levels and the multiplicity of the channels makes their management very complex.
Read more

DOCFLOW EPROCS: correspondence tracking - scribd.com

DOCFLOW EPROCS: correspondence tracking - Free download as PDF File (.pdf), Text File (.txt) or read online for free.
Read more

www.Docflow.com - DocFlow: Soluzioni di Document & Process

In Italia, Docflow.com è classificato 305.927, con un numero stimato di 1.495 visitatori mensili. ... docflow.com DocFlow eProcs - correspondence tracking ;
Read more

Docflow • Rozzano • Milano, Lombardia • - tuugo.it

DocFlow - EPROCS. EPROCS - Protocollo e Correspondence Tracking - acquisisce i documenti dalle varie fonti e consente di indicizzarli, numerarli, ...
Read more

DOCFLOW - La vostra azienda è ricca di contenuti. Per ...

Title: DOCFLOW - La vostra azienda è ricca di contenuti. Per gestirli basta un semplice gesto, Author: DOCFLOW ITALIA , Name: dfdocs-_57760-v1-brochure_ ...
Read more

Correspondence Archiving & Tracking System - Documents

Correspondence management is the process of receiving, recording, processing and responding to the correspondence received to an organization. By ...
Read more

Hardeep.doc - scribd.com

Hardeep.doc - Free download as Word Doc (.doc), PDF File (.pdf), Text File (.txt) or read online for free. resume sample
Read more

kbrg-225d_im.pdf - es.scribd.com

Scribd es red social de lectura y publicación más importante del mundo.
Read more