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Dissemination Documentation

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Information about Dissemination Documentation

Published on January 7, 2009

Author: annegrete

Source: slideshare.net

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Dissemination - the importance of metadata Statistics Denmark 1-3 October 2008 Annegrete Wulff [email_address]

Metadata – for whom? Staff database administrators statisticians developers managers Users, internal/external news media international organisations researchers occasional users

Staff

database administrators

statisticians

developers

managers

Users, internal/external

news media

international organisations

researchers

occasional users

Yesterday’s Users Statistician Users

Today’s users Statistician

Different background – different needs Tourists Farmes Miners (Claudia Imhoff: The Corporate Information Factory)

Tourists

Farmes

Miners

(Claudia Imhoff: The Corporate Information Factory)

Metadata …. for what? Metadata play a role when the users browse search select comprehend compare

Metadata play a role when the users

browse

search

select

comprehend

compare

Terminology Statistical terms: CPI Employed Salary Income Household Family Layman terms: Inflation Working Income/Salary Family

Statistical terms:

CPI

Employed

Salary

Income

Household

Family

Layman terms:

Inflation

Working

Income/Salary

Family

Can we handle it? Consistent use of terminology Standard groupings Define for professionals Define for laymen Test with real users

Consistent use of terminology

Standard groupings

Define for professionals

Define for laymen

Test with real users

Users want more… Top priority wishes among users (since the first user survey in 2000) Easier search facility More definitions It is all about documentation and metadata!

Top priority wishes among users (since the first user survey in 2000)

Easier search facility

More definitions

It is all about documentation and metadata!

The structure of metadata Structural metadata variable names and acronyms descriptive (discovery) metadata –including synonyms, used in search technical metadata

Structural metadata

variable names and acronyms

descriptive (discovery) metadata –including synonyms, used in search

technical metadata

OECD example i

Eurostat Example

The description of data Reference metadata conceptual metadata methodological metadata quality metadata Micro data (“individual/raw data”) Macro data (“statistics”)

Reference metadata

conceptual metadata

methodological metadata

quality metadata

Micro data (“individual/raw data”)

Macro data (“statistics”)

Documentation – metadata principles * make metadata work an integral part of business processes ensure customers are identified for all metadata processes make metadata 'active' to greatest extent possible * ABS, Australian Bureau of Statistics

make metadata work an integral part of business processes

ensure customers are identified for all metadata processes

make metadata 'active' to greatest extent possible

Principles…. cont. capture metadata at their natural sources single, authoritative source - 'registration authority' reuse metadata metadata is readily available and useable in context of client's information need

capture metadata at their natural sources

single, authoritative source - 'registration authority'

reuse metadata

metadata is readily available and useable in context of client's information need

Reference meta-data Administrative info Contents Time Accuracy Comparability Accessibility www.dst.dk/declarations

Administrative info

Contents

Time

Accuracy

Comparability

Accessibility

Useful metadata Related publications Microdata files Contact Publications 1) 2)

Related publications

Microdata files

Overview through metadata, A-Z DK5 Library classification system StatBank tables News releases Statistical News Ad hoc publications Declarations of content Yearbook tables www.dst.dk/ emner

DK5 Library classification system

StatBank tables

News releases

Statistical News

Ad hoc publications

Declarations of content

Yearbook tables

Collecting metadata- example from Denmark Structured metadata History Methodology Quality Footnotes Source Personnel Simple definitions variables ,values, contents Advanced definitions Methods How to interpret Similar statistics StatBank web Structured metadata Declaration of contents Staff register Publication calendar News Release Statistical News Footnotes

Structured metadata

History

Methodology

Quality

Footnotes

Source

Personnel

Simple definitions

variables ,values, contents

Advanced definitions

Methods

How to interpret

Similar statistics

Metadata is readily available and useable in context of client's information need What is the difference between immigranta and descendants? Which countries are Western? What is a projection?

Presenting metadata –selective needs Ancestry click!

Where to find the relevant information? Subject matter division Contact persons Metadata project Declarations of contents Yearbook, etc Statistical News Nomenclaturesr Eksterne dokumenter Legal provision Micro definitions Technical sources In-house documents

Databases versus publications Data can be transferred without metadata Data and metadata together in publications We must secure easy access to all metadata and use wordings that are widely understood.

Data can be transferred without metadata

Data and metadata together in publications

And now to work …. card sorting

Data usage process user is searching for data of potential relevance for his/her need user identifies needed data and decides to retrieve them user analyses and interprets the statistical data which were retrieved In each step the user needs metadata

user is searching for data of potential relevance for his/her need

user identifies needed data and decides to retrieve them

user analyses and interprets the statistical data which were retrieved

In each step the user needs metadata

Needs for metadata Irrespective of relevance to a specific group the user needs metadata for the following functions: to assist in the search for information to interpret the information to assist post processing of information Relating to specific user groups the scope of metadata needed for those functions differs

Irrespective of relevance to a specific group the user needs metadata for the following functions:

to assist in the search for information

to interpret the information

to assist post processing of information

Relating to specific user groups the scope of metadata needed for those functions differs

Internet and dissemination Growing number and diversity of users Economic and statistical literacy of users can no longer be granted Understanding who Internet users are is necessary Feedback analysis needed Statistical websites are evolving into the most important dissemination channel for statistics

Growing number and diversity of users

Economic and statistical literacy of users can no longer be granted

Understanding who Internet users are is necessary

Feedback analysis needed

Statistical websites are evolving into the most important dissemination channel for statistics

User segmentation T o u r i s t s F a r m e r s M i n e r s

Group discussion 3 groups : Tourists Farmers Miners Check the "Metadata shopping list" from the user point of view

3 groups :

Tourists

Farmers

Miners

Check the "Metadata shopping list" from the user point of view

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