Discussion Based Exercises

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Published on August 13, 2009

Author: rohitkashyapji

Source: slideshare.net

UNIT 11 Discussion Based (Tabletop) Exercises

UNIT 11 Objectives AT THE END OF THIS SESSION, PARTICIPANTS WILL BE ABLE TO:  Define the purposes and characteristics of a tabletop exercise Describe the 8-Exercise Design Steps as used for a tabletop exercise Describe facilitator skills necessary to conduct a tabletop exercise

AT THE END OF THIS SESSION, PARTICIPANTS WILL BE ABLE TO: 

Define the purposes and

characteristics of a tabletop

exercise

Describe the 8-Exercise Design

Steps as used for a tabletop exercise

Describe facilitator skills necessary to conduct a tabletop exercise

TABLETOP EXERCISE Methodologies PLENARY Conducted in a large room or auditorium Group players by function or responsibility No small group discussions Active facilitation BREAKOUT Divided into small groups at different tables Players seated at separate tables according to common interests or responsibilities Each group reports back to the reassembled plenary View slide

PLENARY

Conducted in a large room or auditorium

Group players by function or responsibility

No small group discussions

Active facilitation

BREAKOUT

Divided into small groups at different tables

Players seated at separate tables according to common interests or responsibilities

Each group reports back to the reassembled plenary

TABLETOP EXERCISE Categories Basic – The complete scenario is provided to the players and remains constant Advanced - Scenario advances through delivery of pre-scripted messages from the beginning to the end View slide

Basic – The complete scenario is provided to the players and remains constant

Advanced - Scenario advances through delivery of pre-scripted messages from the beginning to the end

TABLETOP EXERCISE Common Features Group problem solving Familiarize senior officials with their responsibilities Conduct of a specific case study Examines personnel contingencies Examination of group message interpretation

Group problem solving

Familiarize senior officials with their responsibilities

Conduct of a specific case study

Examines personnel contingencies

Examination of group message interpretation

Participation in information sharing Assessment of interagency coordination Achievement of limited or specific objectives Preparation for a more complex exercise TABLETOP EXERCISE Common Features

Participation in information sharing

Assessment of interagency

coordination

Achievement of limited or

specific objectives

Preparation for a more complex

exercise

TABLETOP EXERCISES Informal discussion to evaluate, clarify or resolve questions of coordination & integration Facilitated group discussion/ problem solving Narrative, messages, or problem statements used to drive discussion

Informal discussion to evaluate, clarify or resolve questions of coordination & integration

Facilitated group discussion/

problem solving

Narrative, messages, or

problem statements used to

drive discussion

TABLETOP CHARACTERISTICS PURPOSE Solve problems as a group FORMAT Discussion guided by facilitator No simulators No elaborate facilities or communications EVALUATION Observers may be present Success measured by participant feedback, impact on policies, plans, procedures

PURPOSE

Solve problems as a group

FORMAT

Discussion guided by facilitator

No simulators

No elaborate facilities or communications

EVALUATION

Observers may be present

Success measured by participant feedback, impact on policies, plans, procedures

PROBLEM STATEMENTS, MESSAGES PRESENT VERBAL PROBLEM STATEMENTS TO: Group Individuals, then open discussion to group DELIVER PRESCRIPTED MESSAGES TO INDIVIDUALS, WHO COORDINATE WITH OTHERS AND RESPOND

PRESENT VERBAL PROBLEM STATEMENTS TO:

Group

Individuals, then open

discussion to group

DELIVER PRESCRIPTED MESSAGES TO INDIVIDUALS, WHO COORDINATE WITH OTHERS AND RESPOND

DESIGNING A TABLETOP EXERCISE Use 8 step process, job aids Steps 5-8 are simplified: Only partially simulated Little scripting No simulators Informal evaluation

Use 8 step process, job aids

Steps 5-8 are simplified:

Only partially simulated

Little scripting

No simulators

Informal evaluation

8 DESIGN STEPS 1. Needs Assessment 2. Scope 3. Purpose statement 4. Objectives 5. Narrative 6. Major events/minor events 7. Expected Actions 8. Messages

1. Needs Assessment

2. Scope

3. Purpose statement

4. Objectives

5. Narrative

6. Major events/minor events

7. Expected Actions

8. Messages

APPLYING THE DESIGN STEPS NARRATIVE Shorter Printed (or in person, TV, radio) As a whole or in parts Discussion items EVENTS Closely related to the objectives Only a few are required Used as basis for problem statements

NARRATIVE

Shorter

Printed (or in person, TV, radio)

As a whole or in parts

Discussion items

EVENTS

Closely related to the objectives

Only a few are required

Used as basis for problem statements

APPLYING THE DESIGN STEPS EXPECTED ACTIONS List serves as a basis for developing problem statements and messages “Actions” may be discussion that leads to change MESSAGES A few may suffice May relate to major or detailed events

EXPECTED ACTIONS

List serves as a basis for developing problem statements and messages

“Actions” may be discussion that leads to change

MESSAGES

A few may suffice

May relate to major or

detailed events

FACILITIES AND MATERIALS Operations Center or Conference Facility Materials: Emergency plans Maps Other references

Operations Center or Conference Facility

Materials:

Emergency plans

Maps

Other references

KEY ACTIONS Set the stage Involve everyone Focus on in-depth problem solving

Set the stage

Involve everyone

Focus on in-depth problem solving

FACILITATING THE EXERCISE STRATEGIES FOR SETTING THE STAGE Welcome Briefing Narrative Ice breaker

STRATEGIES FOR SETTING THE STAGE

Welcome

Briefing

Narrative

Ice breaker

FACILITATING THE EXERCISE STRATEGIES FOR INVOLVING EVERYONE Organize messages Encourage Elicit - do not provide - solutions Eye contact Positive Reinforcement Redirect if necessary

STRATEGIES FOR INVOLVING EVERYONE

Organize messages

Encourage

Elicit - do not provide - solutions

Eye contact

Positive

Reinforcement

Redirect if necessary

UNIT SUMMARY Reviewed how a tabletop exercise works Discussed facilitation guidelines Examined how the eight design steps are applied to tabletop exercises Developed problem statements and messages

Reviewed how a tabletop exercise works

Discussed facilitation guidelines

Examined how the eight design steps are applied to tabletop exercises

Developed problem statements and messages

QUESTIONS?

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