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Data citation - new AGU guidelines

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Information about Data citation - new AGU guidelines
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Published on March 14, 2014

Author: INSTAAR

Source: slideshare.net

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Ruth Duerr, data scientist and steward at the National Snow & Ice Data Center, CIRES and CU-Boulder, describes the new data citation policy for American Geophysical Union (AGU) journals. She shows examples of each part of a good citation, and answers questions about where to house data.
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Data Citation and You: The new AGU guidelines for data citation Ruth Duerr This presentation is licensed by Ruth Duerr under a Creative Commons Attribution-Share Alike 3.0 License

Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr American Geophysical Union Publications Policy AGU affirmed in its 2012 position statement that: “Earth and space science data should be widely accessible in multiple formats and long term‐ preservation of data is an integral responsibility of scientists and sponsoring institutions.” 2

American Geophysical Union Publications Policy "all data necessary to understand, evaluate, replicate, and build upon the reported research must be made available and accessible whenever possible.” The policy requires: • That data availability be listed in the Acknowledgments section • Data policy compliance be acknowledged during manuscript submission • If data are not available (such as for proprietary or security reasons), a statement to this effect explaining the details for requesting a data policy waiver is included in the Acknowledgment section of the manuscript AND in the Cover Letter. • Published data sets should be cited according toESIP Commons guidelines.” 3 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

What counts as data? “For the purposes of this policy, data include, but are not limited to, the following: • Data used to generate, or be displayed in, figures, graphs, plots, videos, animations, or tables in a paper. • New protocols or methods used to generate the data in a paper. • New code/computer software used to generate results or analyses reported in the paper. • Derived data products reported or described in a paper. 4 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

Where should my data be? • AGU encourages authors to identify and archive their data in approved data centers ( http://publications.agu.org/files/2014/01/Data-Repositories.pdf) • Many AGU journals allow supplements • Otherwise, authors are expected to "curate the data for at least 5 years after publication and provide a transparent process to make the data available to anyone upon request.” 5 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

Example Acknowledgements • The data for this paper are available at NOAA’s Comprehensive Large Array Data Stewardship System. Data set: ATMS. Dataset name: TATMS_npp_d20140108_t2356553_e0004549_b11401_c201401 09060453863818_noaa_ops.h5 • Data supporting Figure 3 are available as in Supporting Information Table S1. • Data to support this article are from the U.S. Department of Energy. Because of national security issues, the data cannot be released. 6 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

The Federation of Earth Science Information Partners (ESIP) • “an open networked community that brings together Earth science, data and information technology practitioners” • Sponsored by NASA and NOAA • More than 150 members: Type I - data centers, Type II - service providers, and Type III - commercial and non-commercial tool developers 7 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

ESIP Data Citation Guidelines • Data Citation Guidelines approved by the ESIP Assembly 5 January, 2012 • Mandatory content: Author Release Date Title Archive and/or Distributor Version Locator, Identifier, or Distribution Medium Access Date and Time 8 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

ESIP Data Citation Guidelines • Suggested Content as Needed: Subset Used Editor, Compiler, or other important role Archive or Distributor Place Distributor, Associate Archive, or other Institutional Role Data Within a Larger Work • More than 20 citation examples included: Bockheim, J. 2003. "University of Wisconsin Antarctic Soils Database". In International Permafrost Association Standing Committee on Data Information and Communication (comp.). 2003. Circumpolar Active- Layer Permafrost System, Version 2.0. Edited by M. Parsons and T. Zhang. Boulder, CO: National Snow and Ice Data Center/World Data Center for Glaciology. CD-ROM. 9 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

Mandatory Content: Authors • Name of the individual(s) or organization(s) whose intellectual work led to the creation of the data set (i.e., deserves to receive credit and accept responsibility for the data set). • Doe, J. and R. Roe. 2001. The FOO Data Set. The FOO Data Center.http://dx.doi.org/10.xxxx/notfoo.547983. Accessed 1 May 2011. • The FOO Working Group. 2001. The FOO Data Set. The FOO Data Center.http://dx.doi.org/10.xxxx/notfoo.547983. Accessed 1 May 2011. 10 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

Mandatory Content: Release Date • The year of release for a completed data set. • Doe, J. and R. Roe. 2001. The FOO Data Set. The FOO Data Center.http://dx.doi.org/10.xxx • Capture when updates occurred if detailed versioning information is missing. • Doe, J. and R. Roe. 2001, updated 2005. The FOO Occasionally Updated Data Set. The FOO Data Center. http://dx.doi.org/10.xxxx/notfoo.547983. Accessed 1 May 2011. • For an ongoing data set that is updated on a regular or continual basis, list the first year of release followed by the last update. Updates could occur annually or more frequently. • Doe, J. and R. Roe. 2001, updated daily. The FOO Time Series Data Set. The FOO Data Center.http://dx.doi.org/10.xxxx/notfoo.547983. Accessed 1 May 2011. 11 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

Mandatory Content: Title • This is the formal title of the data set - not of the project or a related publication. • Doe, J. and R. Roe. 2001. The FOO Data Set. The FOO Data Center.http://dx.doi.org/10.xxxx/notfoo.547983. Accessed 1 May 2011. 12 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

Mandatory Content: Archive and/or Distributor • This is the organization that maintains and manages the release or distribution of the data set. There is often an implied responsibility for stewardship of the data set. • "The entity that holds, archives, publishes, prints, distributes, releases, issues, or produces the resource. This property will be used to formulate the citation, so consider the prominence of the role."- DataCite • This may be an appropriate place to recognize a major sponsor of the data. • Doe, J. and R. Roe. 2001. The FOO Data Set. The FOO Funding Agency Data Center. http://dx.doi.org/10.xxxx/notfoo.547983. Accessed 1 May 2011. 13 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

Mandatory Content: Versions • Careful versioning and documentation of version changes are central to enabling accurate citation. • Data stewards need to track and clearly indicate precise versions as part of the citation for any version greater than 1. • It may be appropriate to track major and minor versions. • Doe, J. and R. Roe. 2001. The FOO Data Set. Version 2.3. The FOO Data Center.http://dx.doi.org/10.xxxx/notfoo.547983. Accessed 1 May 2011. 14 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

Mandatory Content: Locator, Identifier, or Distribution Medium • Background • If there is one fixed medium, indicate it. For example, CD-ROM, DVD. • More typically, data are available over the internet or through multiple digital media options. Then it is necessary to include a persistent reference to the location of the data. Any reasonably persistent location service such as DOIs, ARKs, Handles, PURLs etc. is acceptable. • Scientific publishers, however, are most familiar with the DOI. • Furthermore, Thomson Reuters, who manages the Web of Science, now indexes data sets. • Data sets that are cited by articles in the Web of Science also show up in Web of Science, so there is an incentive for authors to cite data sets. 15 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

Mandatory Content: Locator, Identifier, or Distribution Medium • Persistent identifiers should point to a data landing page that describes and provides access to the data. • Other locators and identifiers may be more appropriate for locating individual records or files. • Best practice is that the suffix of the identifier does not include a reference to the archive in case the data are moved from the original location where the persistent identifier was assigned initially. • Doe, J. and R. Roe. 2001. The FOO Data Set. The FOO Data Center. CD-ROM. • Doe, J. and R. Roe. 2001. The FOO Data Set. Version 2.3. The FOO Data Center. http://dx.doi.org/10.xxxx/notfoo.547983. Accessed 1 May 2011. 16 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

Mandatory Content: Access Date and Time • Because data can be dynamic and changeable in ways that are not always reflected in release dates and versions, it is important to indicate when on-line data were accessed. • Depending on how frequently the data change, it may be necessary to include time as well as date of access. • Doe, J. and R. Roe. 2001. The FOO Data Set. Version 2.3. The FOO Data Center.http://dx.doi.org/10.xxxx/notfoo.547983. Accessed 1 May 2011. 17 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

As Needed Content: Subset Used • It is necessary to enable "micro-citation" or the ability to refer to the specific data used--the exact files, granules, records, etc. • Equivalent to quoting a certain passage in a book, where one then references a specific page number in the citation. • Alternatively, one might make reference to the "structural index" of a canonical text (e.g. book, chapter, and verse in the King James Bible). 18 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

As Needed Content: Subset Used • Use the structural form of a data set to cite a specific subset. • With Earth science data, subsets can often be identified by referring to a temporal and spatial range. • Doe, J. and R. Roe. 2001, updated daily. The FOO Gridded Time Series Data Set. Version 3.2. Oct. 2007- Sep. 2008, 84°N, 75°W; 44°N, 10°W. The FOO Data Center.http://dx.doi.org/10.xxxx/notfoo.547983. Accessed 1 May 2011. • Sometimes, the data may be packaged in different sub- collections or representations which can be referenced. • Doe, J. and R. Roe. 2001. The FOO Data Set. Version 2.0 shapefiles. The FOO Data Center.http://dx.doi.org/10.xxxx/notfoo.547983. Accessed 1 May 2011.19 Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

15 Questions? rduerr@nsidc.org Data Citation and You: The new AGU guidelines for data citation, March. 2014, Ruth Duerr

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