Published on July 7, 2009
12th International Symposium on Electronic Theses and Dissertations Cybertesis Style Page Application for Producing Digital Theses in Two Peruvian Universities Libio Huaroto Liliana Elespuru firstname.lastname@example.org email@example.com Pedro Zulen Central Library – UNMSM UPC Library System Pittsburgh, Pennsylvania, USA Junio, 2009
2008-2009: Students use a Background template for digital theses in two Universities (UNMSM and UPC) 2005-2008: Spread of Cybertesis movement in Peru (Universidad Peruana de Ciencias Aplicadas UPC) 2004 (Jun.) Cybertesis launching in Peru 2003 (Nov.) Agreement signed with Universidad de Chile, Lyon University and UNESCO for using Cybertesis methodology 2002 Digitization process starts (UNMSM) 1999 Initial steps in San Marcos University (UNMSM)
Universidad Nacional Mayor de San Marcos (UNMSM) Central Library Universidad Peruana de Ciencias Aplicadas (UPC) Library System
Universidad Nacional Mayor de San Marcos (UNMSM) - Founded 1551 Undergraduate studies - 20 Faculties -Sciences, engineering, medicine, humanities, law & political science, - 30,000 students Graduate studies - 59 Programs (doctoral & master degrees) - 4,000 students Libraries 51 libraries (UNMSM faculties & research institutes) Number of Theses (annually) Undergraduate: 650 Graduate: 250
Universidad Peruana de Ciencias Aplicadas (UPC) -Founded 1994 Undergraduate studies 10 Faculties - Hospitality and Tourism Management, Architecture, Contemporary arts, Health Sciences, Humanities, Communications, Law, Economic Sciences, Engineering and Business and Administration - 20,000 students Graduate studies - 11 Programs (doctoral & master degrees) - 2,000 students Libraries - 04 libraries Number of Theses Undergraduate: 580 Graduate: 242
Universidad Nacional Mayor Universidad Peruana de de San Marcos Ciencias Aplicadas (UNMSM) (UPC) http://www.cybertesis.edu.pe http://upc.cybertesis.edu.pe
Workflow of theses added to the collection Marking up Cybertesis Files received template Word / PDF by students Cataloging Unit Files received Word format Marking up Cybertesis template Cataloging and digital publication
Features • Helps to structure a document. • Identifies its contents for the next process of conversion and storing in digital format : XML, PDF, HTML. • It was developed to be used in programs like MSWord y OpenOffice. •Compatible with operating systems Windows 98, Windows NT, Windows XP, Windows Vista and Linux. • Its name is Uchile.dot
Advantages University • Standardizes the style of the theses • Ensures the preservation of theses in digital format Library • Shortens the time for digital publication • Makes it easier to convert to various formats: PDF, HTML and XML • Fewer people are required for digital processing and publication Students • Helps students identify the components of the theses • Less time is needed for producing the thesis • One format for all theses
Impact Changes at university statements and rules (UPC) • Research methodology courses: • Unified format for working papers or courses assignments at the University . • Unified format for bibliography. Mandatory template usage for theses writing (UPC y UNMSM)
Cybertesis templates Divided in three sections: Preliminary Sections • Title page • Preliminary pages Body • Body of the thesis • Text • Pagination • Citations • Ilustrations Final Sections • Bibliography and Appendix
Style Page Instalation 1 2 C:Archivos de programamicrosoft officetemplates (Microsoft Office 2000 version)
Instalation of the menu bar with options for writing and formatting the thesis 3 It is an automated process for selecting tools, templates and complements. Normal view
Controlling and viewing the style during the marking up process 4 5
On the left side a style control area is displayed 6 Now it is ready to be marked up Normal view
CYBERTESIS TEMPLATE – APPLYING PROCESS 1. Applying the Cybertesis style page to the document (Uchile.dot) 3. Metadata creation (Using XLM SPY software) 5. Applying the Cybertesis convertion chain to the theses (converting PDF, HTML y XML files)
Cybertesis Convertion Process
How to manage training to 22,000 students and 1,550 professors to use the style page in UPC? ¿How to manage training to 33,000 students and 4,000 professors to use the style page in UNMSM?
TRAINING WORKSHOPS UNMSM CASE “Pedro Zulen” Research Council (CSI) Central Library Module 1: Why and how to write a theses: The benefits of doing research Module 2: How to use the Cybertesis style page Module 3: How to use full text science databases Modulo 4: How to use citation management software
TRAINING WORKSHOPS: USERS TRAINED October – December 2008 No. March - April 2009 No. Faculty of Dentistry 30 Faculty of Dentistry 50 Faculty of Psychology 25 Faculty of Veterinaty Medicine 60 TOTAL 55 Faculty of Biological Sciences 35 Faculty of Mathematics 46 TOTAL 191 May - July 2009 No. Faculty of Administration 40 Faculty of Accountancy 35 Faculty of Industrial Engineering 30 Total: 476 USERS Faculty of Physics 25 Faculty of Social Sciences 50 Faculty of Letters and Humanities 50 TOTAL 230
TRAINING WORKSHOPS: UPC CASE Central Library UPC Coordination with theses Coordination with class advisors instructors Workshops are held once or twice a month
TRAINING WORKSHOPS UPC CASE Central Library Information Technology UPC on Education (TICE) Workshop 1 :How to use the Cybertesis style page Workshop 2: General retrieval information Workshop 3 : Retrieve information on digital publication (book and serial) Workshop 4 : How to use citation management software (RefWorks) Workshop 5 : Copyright Workshop 6 : Rules for writing books
TRAINING WORKSHOPS: UPC CASE
CYBERTESIS USUARIOS CAPACITADOS 2008 2009 # Capacitados Nro Capacitaciones Enero 5 1 Marzo 7 1 Abril 16 1 Mayo 22 17 2 Junio 58 5 Setiembre 14 2 Octubre 25 2 Noviembre 8 1 Total 127 28 15 Career that received training at UPC: Total: 155 attendees - Industrial Engineering -Computing -Law - Civil Engineering
Next steps • To verify the processes of applying Cybertesis template before the theses are sent to the library. • Training more librarians to participate at the workshops of the Cybertesis template. • To incorporate professors in the handling of the Cybertesis template to work as instructors. • Spread the application of Cybertesis template in the peruvians universities libraries.
Lessons learned Te mw rk b tw e p lica p teunive ity a o e e n ub nd riva rs lib rie . ra s Lis n to us r s g s ns te p ted w a fro the te e ug e tio : m la o nlo d m C e s W bp g . yb rte is e a e Vis ility o g d tes e : c nta t w c m a s ib f ra ua tud nts o c ith o p nie a ins nd titutio a und thew rld fo hiringthe . n ro o r m
Thank you Libio Huaroto firstname.lastname@example.org Liliana Elespuru email@example.com
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