Published on March 9, 2009
Welcome to the world of the extended enterprise…... Welcome to the world of Xtenza
Discussion points XTENZA – Extended Enterprise Solutions The Product Offerings Current Implementations
XTENZA – Extended Enterprise Solutions
The Product Offerings
XTENZA –Extended Enterprise Solutions
About Us Xtenza is a software products company with offices in USA, Malaysia and Development Center in India. Our mission is to provide Web Based Business solutions for the extended enterprise by collaborating between buyer organization, suppliers, shipping agents and finance agents to automate the entire transactions.
What is the extended enterprise? The extended enterprise consists of your customers, suppliers, distributors, dealers, OEM’s, outsourcers, external design houses, certification houses, inspection agencies, logistics partners and alliance partners……. people who are as important to the success of your business goals as your own enterprise.
The Evolution of Enterprise Applications New Millennium 90’s 80’s 70’s Point solutions for mfg, production, inventory MRP Aggregation of point solutions for production with point solutions for back office MRP II Maturation of aggregation leading to full-featured systems linking back office and manufacturing throughout the enterprise ERP Extended Enterprise Collaboration
Our Belief In the new economy, only those companies that can monitor, decide and execute faster beyond the enterprise than their competitors will survive and thrive
Our Product Philosophy To provide organizations out of the box configurable web based solutions to automate their inter-enterprise business processes. And by putting these processes over the Internet/ Intranet, to enable new levels of collaboration between the enterprise and the extended enterprise.
eProcuremate -- Supplier Relationship Management NPI360 -- New Product Introduction eAuctionmate -- Reverse Auctions eLogixmate -- Logistics Management MES360 -- Manufacturing Execution Solution eDistimate -- Demand Chain Management eSalesmate -- Sales Force Automation eDecisionmate -- Dash Boards and Reports QMS360 -- Quality Management Solution FMS360 -- Facility Management Solution Connect360 -- EAI Connector Our Product Offerings
Xtenza PLC Modules Product Life Cycle Management NPI360 Collaborative Product Design Management/ NPI Solution eProcuremate/ eAuctionmate Collaborative procurement Solution eSalesmate Collaborative CRM Solution Back-end Design applications eLogixmate Trading Partners Shipping Agent, Clearing/ Forwarding Agent Banks/ Finance Agent eDistimate Customers/ Distributors MES360 Planning Production Manufacturing RFQ,PO,Invoice,Shipment Payments, Design / Procurement Collaboration RFQ,PO,Invoice,Shipment Payment, Sales Collaboration Shipping/ Clearance/ Forwarding Documents Payments Shipping/ Clearance/ Forwarding Documents Payments Suppliers Parts Receipt, Payments BOMs, Inventory,PO Req Sales Order, Payment, Forecast, Engineering BOM, Documents, Project mgmt Concept End-of-Life eServicemate Third Party Service Collaboration Warranty Spare parts C A L L C E N T E R S O L U T I O N S
Our Product Architecture
Data Base (DB2, MS-SQL, Oracle) ERP (SAP, ORACLE …) Xtenza Connect360 Xtenza NPI360, eProcuremate, eLogixmate Xtenza BI Dashboard360 Internet Intranet Internet Trading Partners Internal Users ARCHITECTURE Database server DB2, MS-SQL, Oracle Mail Server Web Server Operating System (Windows, Linux) ASCII XML
Our Key Differentiators Out of the box configurable Products and not Projects! Custom Interfaces with leading ERP’s like SAP, Oracle etc Rapid Implementation in 6-8 weeks, leading to faster ROI XML, flat file support:easy integration with legacy systems 100 % Internet based products No client side installation, hence lower TCO Easy customization to adapt to changing business scenarios Extremely easy to use : shorter learning curves
Who is the customer? Target Customer Profile Manufacturing Industry (Electronics/ Automobile/ Chemical )/ Wholesale Distributor Multiple Finished Goods Product Line Large number of supplier base (Domestic & Intl) Large number of line items in the Bill of materials Multiple Buyers and users in the procurement process Just-in-Time ordering
Target Customer Profile
Manufacturing Industry (Electronics/ Automobile/ Chemical )/ Wholesale Distributor
Multiple Finished Goods Product Line
Large number of supplier base (Domestic & Intl)
Large number of line items in the Bill of materials
Multiple Buyers and users in the procurement process
Have you ever thought that there must be a better way to conduct business and integrate seamlessly with your partners? Trust us, Here it is…
The Product Offerings
eProcuremate eProcuremate is a collaborative e-Procurement solution, which allows buyer organizations, its suppliers and trading partners to collaborate in the supply chain planning, execution and fulfillment of both direct materials and MRO items. eProcuremate goes beyond conventional e-Procurement solution and enables organizations to achieve a higher level of collaboration through a virtual private marketplace, enabling better supplier relationship management
Material Categories Direct Materials - Items in BOM Indirect Materials – MRO Materials Maintenance, Repair and Operations Indent Materials Capital Equipments Sub-Contracting (Labor only) Commodity items Service items
Direct Materials - Items in BOM
Indirect Materials – MRO Materials
Maintenance, Repair and Operations
Sub-Contracting (Labor only)
Key Features of Procurement Supply Base Management Transaction Automation (RFQ,Quote,PO,Releases & Schedules,Invoice, ASN, GRN, Payment) Auto Reminder and Messaging/ Collaboration Workflow Approval Capital Equipment Justification and procurement Sub-contracting Vendor Managed Inventory (ASN, WSN) In-bound Logistics/ Imports (Manifest, BOE, AWB/ BOL, Customs Duty, Inspection, Clearance) Supplier Catalog Vendor Qualification, Performance and Metrics Spend Analysis and Management Contract Compliance Management Integration with back end ERP Dash board and Reports
Supply Base Management
(RFQ,Quote,PO,Releases & Schedules,Invoice, ASN, GRN, Payment)
Auto Reminder and Messaging/ Collaboration
Capital Equipment Justification and procurement
Vendor Managed Inventory (ASN, WSN)
In-bound Logistics/ Imports
(Manifest, BOE, AWB/ BOL, Customs Duty, Inspection, Clearance)
Vendor Qualification, Performance and Metrics
Spend Analysis and Management
Contract Compliance Management
Integration with back end ERP
Dash board and Reports
Traditional vs.. Our Process Buyer negotiates pricing with Seller Agrees to place PO Creates PO on accounting system Prints out multiple PO’s on printer Faxes PO’s one by one to various suppliers Place calls to follow up with freight, banks and credit institutions This process is repeated over and over for each PO 3- Days to place 100 POs Imports Vendor List and PO set from accounting system to Xtenza browser session (only once) Selects vendors and PO’s from list and simply clicks mouse Simultaneous PO’s arrive at all the seller locations as email links. Freight, Logistics and Credit parties notified at same time. Each Seller receives PO as email link email Fax EDI 30 minutes to place 100 POs Internet and Xtenza Messaging Automation
Where are the savings?
How does it differ from an ERP? An ERP application helps you streamline and optimize business processes within the enterprise. As the Internet drives enterprises to pursue collaborative relationships with the extended enterprise comprising of customers, suppliers and partners, ERP II is a compelling business and business application strategy which helps you transcend beyond the four walls of the enterprise. eProcuremate is an ERP II application which enables an organization to adopt best of breed “Supplier Relationship Management” (SRM) practices.
But I already have an ERP ! eProcuremate sits over a conventional ERP and extends the benefits of your ERP to your supplier community. Each supplier logs into eProcuremate and transacts with the buyer organization. eProcuremate has custom built interfaces with leading ERP’s like SAP, BaaN, Oracle and Peoplesoft enabling seamless interfacing with the backend ERP.
Business Scenario in an organization running ERP ERP generates PR’s Buyer collates PR’s and converts to RFQ’s (offline) Buyer sends RFQ’s to potential suppliers (email, courier) Suppliers respond with quotations(hard copies, excel sheets, word files) Buyer collates quotations and compares quotes (offline) Buyer negotiates with suppliers (phone, fax,email) Buyer identifies L1 and prepares a Basis of Purchase BOP (offline) Buyer raises a PO in ERP and attaches BOP for that PO
Business Scenario in an organization running ERP Supplier acknowledges and Confirms PO (phone,fax,email) Supplier sends packing and shipping information (phone, fax, email) Warehouse creates GRN manually in ERP Buyer intimates GRN to supplier (courier) Supplier raises invoice (courier) Finance creates invoice manually in ERP Finance creates payment information in ERP Supplier follows up for payment, acknowledges payment (offline) Buyer sends Schedule and Schedule changes (phone,fax,email) Supplier acknowledges Schedule and send ASN (phone,fax,email)
The ERP – eProcuremate Workflow
Buyer needs to procure an item based on his MRP schedule/purchase requisition Buyer identifies potential suppliers for the item Buyer sends RFQ (Request for Quotation) to multiple potential suppliers Suppliers prepares appropriate quotation Suppliers send quotation to the buyer Buyer receives multiple quotations. PR to eProcuremate Buyer compares multiple quotations and identifies the best Supplier Quotation BOP Quotation and Basis-Of- Purchase (BOP) to ERP Supplier Identification SAP
Supplier ships item to buyer and gives shipping information Purchase Order Module Supplier accepts PO and confirms online Purchase Order PO Amendment PO Confirmation Shipping Details (AWB/ BOL, Origin certificate ) PO to eProcuremate Shipping Details/ Packing Slip Module Shipping/Packing Info to ERP Supplier invoices Buyer for the item Invoice Module Invoice Invoice to ERP Ordering & Order Fulfillment SAP Release Module Supplier Receives Releases and confirms Schedule Schedule changes Releases to eProcuremate Supplier creates ASN as per schedule ASN Module Advanced Shipping Notice (ASN) ASN to ERP
GRN GRN Module Supplier views GRN, NCR, DN GRN to eProcuremate Ordering & Order Fulfillment Payment Suppliers views payment information Payment Module Payment Info to eProcuremate SAP
Business Scenario after ERP-eProcuremate Implementation SAP generates PR’s Buyer collates PR’s and converts to RFQ’s (online ) Buyer sends RFQ’s to potential suppliers (online) Suppliers respond with quotations(online in specified format) Buyer collates quotations and compares quotes (on a button click) Buyer negotiates with suppliers (via negotiation windows. All negotiations available as logs for future reference) Buyer identifies L1 and prepares a Basis of Purchase BOP (auto report) Buyer raises a PO in ERP and attaches BOP for that PO (BOP from eProcuremate)
Business Scenario after ERP – eProcuremate Implementation Supplier acknowledges PO (online) Supplier sends packing and shipping information (online) Warehouse creates GRN in ERP (all relevant data auto populated from eProcuremate) GRN intimated to supplier (online) Supplier raises invoice (online) Finance creates invoice in ERP ((all relevant data auto populated from eProcuremate) Finance creates payment information in ERP Supplier gets payment info (cheque/DD details) on eProcuremate Buyer sends Schedule/ Releases (online) Supplier confirm schedule/ Releases and sends ASN (online)
eProcuremate - Business Benefits
Transaction efficiency improvement Automate the entire procurement process, including PR, RFQ’s, purchase order, invoicing, shipment process and payment process Provide availability of real time status information of PO,invoice, shipments and payments over the internet to the suppliers resulting in enhanced supplier relationship management Paper less transaction would reduce manual errors and lead to accurate information at the fingertips of top management
Transaction efficiency improvement Ensure compliance by decentralizing the process while maintaining central control, allowing purchasing professionals to focus on managing relationships instead of transactions Manage total spend through close monitoring and benchmarking of supplier relationships and operational performance Drive supplier participation and increase responsiveness by enabling suppliers of all sizes to process orders, generate invoices and update specifications
Business Benefits delivered to our customers Cost savings (Tangible) Communication cost Manpower cost Administrative cost Follow-up cost Reduced Inventory carrying cost Cost savings (Intangible) Avoid costly mistakes Lower Product cost Lower Obsolescence cost Paper-less transactions Improved business transaction efficiency Right information to the Right People at the Right time for making Right decisions
Cost savings (Tangible)
Reduced Inventory carrying cost
Cost savings (Intangible)
Avoid costly mistakes
Lower Product cost
Lower Obsolescence cost
Improved business transaction efficiency
Right information to the Right People at the Right time for making Right decisions
eAuctionmate eAuctionmate is a reverse auction product aimed for the auctioneer to get the lowest bid for items to be purchased from suppliers. A Reverse Auction can be conceptualized as the exact opposite of a forward auction. In a reverse auction, the buyer gets the lowest possible price for the item to be purchased and the sellers outbid each other by bidding lesser than the others .
eLogixmate eLogixmate is an e-Logistics solution for logistics providers to improve the communication and efficiency between logistics providers, buyers, suppliers, shipping agents, clearing agents, warehouse agents and delivery agents. It automates the complete fulfillment process from picking up the goods from suppliers all the way to delivering the goods to end customers. It tracks each incoming and outgoing shipment and provides accurate status of each shipment to the right partner at the right time for right action.
Integrating the entire Logistics Chain Customers eLogixmate Suppliers Shipping Agent Clearing Agent Warehouse Agent Delivery Agent Check status Tracking Reports Pickup Shipment Arrange shipment Enter shipping details Upload Documents Download Documents Customs Clearance Inventory Labeling Packing Pickup Delivery Upload POD Check status Tracking shipments
NPI360 NPI360 is a New Product Introduction solution which aims at automating the design processes of an enterprise from conceptualization to release-to-market (RTM) by collaborating between external design houses, certification houses and testing houses. The application enables design reviews including prototype change notices (PCN) and engineering change notice (ECN) during production stage.
Marketing MRD PM Competition Forecast R&D eBOM eSpec Dev. Plan Feature List Finance Costing Business Plan Budget Plan NPI 360 Product Engr Test Engr Design Regulatory Engr Planning Purchasing QC Production Service Tech Pubs Contract Manufacturers Third Party Design House Third Party Service House Third Party Testing House Suppliers & Sub-contractors NPI360 Collaborative New Product Introduction CONCEPT PHASE PROTO/ PILOT PHASE
Web based collaborative New Product Introduction Accurate tracking of PLC phase management (Concept, Lab proto, Pilot, Mass production, EOL) and Release to Manufacturing (RTM) process Collaborative Project Management, Action items and meeting minutes Product Configuration Management FMECA Analysis ( Failure Mode, Effects and Criticality Analysis) Auto messaging through e-mail/ SMS alerts User defined workflow approval Dash board for KPIs, Status and Reports Performance metrics and tracking of resources Collaboration with third party design houses for design process Collaboration with suppliers for critical custom components in Design phase Collaboration with contract manufacturers for Lab Proto, Pilot & Production Design changes, ECNs, PCNs, Drawings Procurement Schedule Shipment Collaboration with third party testing houses and Regulatory agencies for Samples, Test Results, Approvals, Certifications NPI360 Features
Web based collaborative New Product Introduction
Accurate tracking of PLC phase management (Concept, Lab proto, Pilot,
Mass production, EOL) and Release to Manufacturing (RTM) process
Collaborative Project Management, Action items and meeting minutes
Product Configuration Management
FMECA Analysis ( Failure Mode, Effects and Criticality Analysis)
Auto messaging through e-mail/ SMS alerts
User defined workflow approval
Dash board for KPIs, Status and Reports
Performance metrics and tracking of resources
Collaboration with third party design houses for design process
Collaboration with suppliers for critical custom components in Design phase
Collaboration with contract manufacturers for Lab Proto, Pilot & Production
Design changes, ECNs, PCNs, Drawings
Collaboration with third party testing houses and Regulatory agencies
for Samples, Test Results, Approvals, Certifications
XTENZA PRODUCT MODULES FOR NPI PLC Phase Collaboration Product Collaboration Modules Features Concept Phase Marketing, R&D, Finance NPI360 MRD, PM, eBOM Costing, Budget Lab Proto Phase Marketing, R&D, Finance NPI360 PM, Design Review, Design, QC, Prod. Engr, eProcuremate Samples, DVT, Risk, Purchasing, Suppliers eLogixmate Workflow, PCN, RTC Pilot Phase Marketing, R&D, Finance NPI360 PM, Procurement, Design, QC, Prod. Engr eProcuremate BOM,ECN, Workflow, Test Eng, Regulatory Eng eLogixmate Pilot unit tracking, Production, Planning, MES360 DFX, Testing, Purchasing, Suppliers, Certification Design House, Testing RTM House, Tech Pubs, Service EAI Connector Connect360 Seamless ERP To ERP connectivity
eDistimate eDistimate is an e-distribution solution which provides an enterprise functionalities required to complete the complex collaborative distribution processes with their distributors, dealers, stockists and retailers. Using eDistimate, enterprises can automate their distribution of goods and services without disrupting their existing distributor relationship by seamlessly working with their existing processes and practices, and achieve visibility of inventory across the entire demand chain
Manufacurer Centric Distribution Model Capture Secondary sales information thru the distribution channel Receive PO Send PO confirmation/Invoice Ship Goods Receive Payment Credit approval Track Distributor/Retail inventory Track Retail sales rate Distributor credit approval Maintain Item list/ Price list Tracking warranty and failures Customers Supplier Internet PO by e-mail/ PO by e-mail/ Manufacturer FUNCTIONS SUPPLIER ERP INTERFACE Receive goods Ship goods Receive goods Distributors Retailers DISTRIBUTOR FUNCTIONS PO Internal approval Ship goods to Retailers PO Placement Invoice to Retailers Receive PO confirmation Shipment to retailers Receive Goods Track Retail sales rate Reminders Track Retail inventory Track Supplier Inventory Receive Payment Send Payment details Receive Payment details D I S T I M A T E Firewall Customers Customers Retailers Distributors
Distributor Centric Distribution Model DISTRIBUTOR FUNCTIONS BUYER FUNCTIONS PO internal approval PO placement Receive PO confirmation Receive goods Send payment Reminders SUPPLIER SUPPLIER FUNCTIONS Receive PO Send PO confirmation/Invoice Ship Goods Receive Payment Track Distributor/Retail inventory Track Retail sales rate Maintain Item list/ Price list S U P P L I E R S Regional Warehouses Retail Stores PO Internal approval Daily ship request to W/H Consolidate PO Ship goods to Retailers Receive PO confirmation Track Shipment to retailers Receive Goods Track Retail sales rate Reminders Track Retail inventory Track Supplier Inventory Track W/H inventory Track expiry dates Pay as you sell Consumers Internet Consolidated daily PO by e-mail Receive goods Ship goods Send Payment details Receive Payment details D I S T I M A T E Consumers Daily replenishment Request from Retail to warehouse based on stock, daily sales, seasonal adjustment & MOQ Consolidated daily indents or sales order to suppliers based on daily ship request from all retail outlets and lead time of SKUs Daily shipment to Retail outlets Benefits Fewer Stock outs Lower Retail inventory Track fast/ slow moving items Efficient pull based supply chain Demand based promotion More sales, Better margins Better service to customer at lower cost
eSalesmate eSalesmate is a sales force management Solution which helps you manage your geographically dispersed sales team and sales pipeline. It provides effective tools to focus on the right deals so your sales team closes business faster. With increased productivity, lower sales cost and streamlined sales operation, the company can expect increased revenue with immediate payback.
EXISTING CUSTOMERS Customer Industry Products Back-end Modules Larsen & Toubro Electronics eProcuremate SAP 4.6C MES360 Austria Technology PCB Mfg eLogixmate SAP 4.6C H&R Johnson Ceramics eProcuremate SAP 4.6C eAuctionmate Webb Projects eProcuremate Home Grown L&T Komatsu Auto eProcuremate Oracle Eicher Motors Auto eProcuremate SAP Hindustan Zinc Metals eProcuremate SAP eAuctionmate CRM Sterlite Metals CRM SAP Balco Metals CRM SAP Applied Materials, USA Semiconductor NPI360 Oracle industry
ERP (SAP, Oracle etc) New York Rome Xtenza Solutions
ERP (SAP, Oracle etc) New York Rome Xtenza Solutions
Q & A Thanks for your Time.. [email_address] INDIA Xtenza Solutions Pvt Ltd Old No: 6,New No:13 Rajamannar Street, T Nagar, Chennai 600 017. USA Xtenza Solutions 40W 38 St., 6th floor New York NY-10018 MALAYSIA Xtenza Solutions (M) Sdn. Bhd. No.23-1 & 23-2, Jalan 9/9C, 43650 Bandar Baru Bangi, Selangor Darul Ehsan. India +91-44-42605626 USA +1-212- 278- 8040 Malaysia +603-8926 1900
Q & A
Thanks for your Time..
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