Published on March 4, 2014
CORDIUM POWERPOINT MASTER March 4, 2014 1
Using Software to Streamline Your Compliance Program 25th February 2014 Bill Mulligan, Cordium US CEO
Agenda o o o o o o Introduction Benefits of compliance automation Specific Applications of Technology Cordium Tools Closing Remarks Q&A
Introduction o About Cordium Software Development o Why we know good software! o Developing innovative software for 8+ years o Combines the expertise of compliance staff with talented programmers o Allows us to see things from all angles and a global perspective in terms of what we develop and when analyzing other products in the marketplace
Increasing international regulatory pressures
Benefits of Compliance Automation o As managers continue to become more global in nature, firms face an unprecedented level of regulatory scrutiny. o Using an effective compliance management system will enable you to: o meet the global demand placed on your compliance team o evidence due process
Benefits of Compliance Automation o Automating parts of your compliance program with the use of technology will allow you to: o o o o o Keep up with the ever changing regulatory environment Focus more time on other parts of your business Better handle investor due diligence queries Allow for easier reporting, both internal and external Build a more efficient compliance infrastructure
Benefits of Compliance Automation o Specifically, technology can help with: o o o o o Managing your day-to-day compliance responsibilities Tracking and documenting adherence to your procedures Dealing with employee compliance issues Monitoring risk Understanding the compliance regimes in different jurisdictions
Specific Applications of Technology o A solid compliance program is about disclosure, organization, and preparedness. o There are lots of moving parts which can become burdensome if not organized properly: o o o o o o o Compliance manual Code of ethics Monitoring programme Registration documents (Form ADV, etc) Fund documents DDQs Investor communications, etc.
Specific Applications of Technology o The key to organization is building out solid internal processes – technology can help! o We will look at several examples of where software tools can make your life as a compliance manager easier.
Specific Applications of Technology o Managing Your Policies & Procedures o Your compliance manual and code of ethics may be the most important compliance document that you have. But, how do you ensure that you are doing what your manual outlines for you? o Create a compliance calendar o An electronic compliance calendar let’s you track, monitor and archive your compliance program. o Reminders can ensure that you never forget a task. o Create an audit trail and document archive so you can easily retrieve and evidence your various compliance tasks. o Certain tools can also provide you with background regulatory information on compliance tasks to help you though their completion.
Specific Applications of Technology o Code of Ethics Compliance o One of the biggest burden’s for compliance teams is code of ethics compliance. o PA dealing monitoring, gifts & entertainment, antibribery, etc. o The review of broker statements and PA dealing can take hours of time, even for a small firm. o Technology solutions can help alleviate that burden by automating the PA dealing review process and creating an electronic portal for all employee filings.
Specific Applications of Technology o o o o o Electronic links to employee brokerage accounts Automated trade review and screening processes Electronic pre-approval of trades Electronic gift & entertainment reporting Electronic attestations o Moving to an electronic system for employee compliance, frees up time for the compliance personnel to focus on other tasks.
Specific Applications of Technology o Record-Keeping o Email archiving tools are affordable and easy to use o Makes email screening and record keeping much easier o Workflow Management o All firms have specific business processes o Compliance departments often rely on other business units for certain tasks. o By creating business process workflows for common tasks, you can reduce the time spent, and put the information at your fingertips.
Cordium Tools o Compliance ELF (Employee Level Filing) was designed to create an electronic portal for all employee compliance issues o Personal dealing o Trade pre-approvals o Affirmations / Questionnaires o Fit and Proper o Conflict Questionnaires, etc o Training and Competency Record Keeping o Conflicts Management o Annual Sign Offs o SEC Code of Ethics Issues
Cordium Tools o Customisable application gives you flexibility o Easy to use interface for employees and admin users o Puts one-click reporting capabilities at your fingertips
Cordium Tools o ComplianceTrak o Interactive Compliance Calendar o Built in knowledgebase for FCA and SEC compliance tasks o Updated as regulations change o Monitor and report on risk
Cordium Tools o Coming Soon: Pilot o o o o Enhanced workflow management Complex user permissioning Multiple calendars Complex search and reporting functions
Closing Remarks o The future of global compliance o Staying ahead of the curve
Questions & Answers
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