Conducting Group Meetings

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Information about Conducting Group Meetings
Education

Published on February 23, 2014

Author: mohammadtawfik

Source: slideshare.net

Description

When to call for a meeting?
When not to call for a meeting?
How to call for a meeting?
What to do in the meeting?
How to manage the meeting?

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http://wikicourses.wikispaces.com/Topic07+Meetings+and+Negotiations

Conducting Group Meetings Mohammad Tawfik Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

When to call for a meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

1- Reach Group Meetings Conductinga group judgment as the basis for a decision Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

2- Discover, analyze, or solve a problem Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

3- Gain acceptance from the group for an idea, program, or decision Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

4- Achieve a training objective Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

5- Reconcile conflicting views Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

6- Provide essential information for work guidance or for the relief of insecurities or tensions. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

7- Ensure equal understanding of company policy, methods, or decisions. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

8- Obtain immediate reactions to a problem that requires a speedy response. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

When NOT to call for a meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

1- Other communications, such as telephone, telegram, letter, e-mail, or memo will produce the desired result. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

2- There is not sufficient time for adequate preparation by participants or the meeting leader. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

4- The meeting is not likely to produce satisfactory results because of personality conflicts or conflicts with overall management strategy. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

5- Expected results do not warrant spending the money it will cost to hold the meeting. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

Preparing for a meeting Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

1- Have I clearly defined the purpose or purposes of the meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

Conducting Group Meetings 2- What are the outcomes Mohammad Tawfik meeting? #WikiCourses that should emerge from this http://WikiCourses.WikiSpaces.com

3- Who should participate? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

4- How should people be notified of the meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

5- How much time will the meeting probably take? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

6- What information do members need before the meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

Conducting Group Meetings will 7- What follow-up Mohammad Tawfik #WikiCourses be needed after http://WikiCourses.WikiSpaces.com the meeting?

8- What agenda will the meeting follow? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

9-Conducting Group Meetings What is the best time and place for the meeting? Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

10- What physical arrangements need to be made for the meeting? #WikiCourses Conducting Group Meetings Mohammad Tawfik http://WikiCourses.WikiSpaces.com

Announcing for the meeting The announcement of the meeting should answer the following questions … Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

• Why the meeting is being held? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

• When the meeting starts and end? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

• Where the meeting is to be held? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

• Who is going to attend? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

• What is going to be considered in the meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

Conducting the Meeting Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

1- Start in time Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

2- Start with ice-breakers Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

3- Introduce the topics of the meeting Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

4- Assign a time keeper Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

5- Assign a minutes’ taker Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

6- Do not let talkative people take over Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

7- Make sure tasks are clearly assigned Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

8- Prepare what next meeting will discuss Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

9- Finish in time! Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

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