Common PowerPoint Problems and solutions

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Information about Common PowerPoint Problems and solutions
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Published on March 14, 2014

Author: TESTING987

Source: authorstream.com

PowerPoint Presentation: Although the actual number of things that can go wrong when working with PowerPoint is probably closer to 10,000, the situation is rarely hopeless. Here are some possible stumbles . . . and some ways to pick yourself up and get your presentation started again!! PowerPoint Presentation: I can't find my file? You spent hours polishing that presentation, and now you can't find the file. You know that you saved it, but it's not there!  PowerPoint Presentation:   Solutions The most likely way to find your presentation is to check the list on the right side of the File menu. This list includes the presentations you've most recently worked on . If you don't find the presentation in that list, summon the Open dialog box (choose File→Open ) and then click Recent Places. This displays a larger list of recently used files. As a last resort, use the Windows search feature (on the Start menu) to find the presentation. PowerPoint Presentation: I've run out of hard drive space! Nothing is more frustrating than creating a fancy PowerPoint presentation and then discovering that you're completely out of hard drive space. What to do? PowerPoint Presentation:   Solutions Open the Windows Explorer window (choose Start → Computer ) and rummage through your hard drive, delete the files you don't need . If you can't find more than a few files to delete, try double-clicking the Recycle Bin icon and choosing File → Empty Recycle Bin . If that doesn't work, choose Start → All Programs → Accessories → System Tools → Disk Cleanup.  It can often free up many megabytes of hard drive space . PowerPoint Presentation: I've run out of memory! PowerPoint Presentation: Solutions Although you can run PowerPoint with as little as 1GB of memory, it will run much better if you have at least 4GB of RAM. The additional memory helps your computer to not give up and crash from the overload of open applications. Memory is cheap! Why not make sure you have enough? PowerPoint Presentation: PowerPoint has vanished! You're working at your computer, minding your own business, when suddenly — whoosh! — PowerPoint disappears. What happened? PowerPoint Presentation: Solutions Most likely, you clicked some area outside the PowerPoint window or you pressed Alt+Tab or Alt+Esc , which whisks you away to another program. To get PowerPoint back, press Alt+Tab . You might have to press Alt+Tab several times before PowerPoint comes back to life . PowerPoint can also vanish into thin air if you use a screen-saver program. Try giving the mouse a nudge to see whether PowerPoint reappears. PowerPoint Presentation: I accidentally deleted a file! Just found out how to delete files and couldn't stop yourself, eh? Relax. It happens to everyone PowerPoint Presentation: Solutions Double-click the Recycle Bin icon that sits on your desktop. You can probably find the deleted file there. If so, right-click it and choose Restore from the menu that appears. PowerPoint Presentation: It won't let me edit? No matter how hard you click, PowerPoint won't let you edit that doohickey onscreen. What gives?  PowerPoint Presentation: Solutions The doohickey is probably a part of the Slide Master. To edit it, click the View tab and then click the Slide Master button in the Presentation Views group. This step displays the Slide Master and enables you to edit it. The object you're trying to edit might be underneath another object. If so, move the other object aside temporarily. When you're done, drag the other object back into place. PowerPoint Presentation: Something seems to be missing! Nothing happens when you try to insert a SmartArt diagram. Or worse, PowerPoint locks up when you try to insert SmartArt. Arghhhh ! PowerPoint Presentation: Solutions It's possible that your PowerPoint installation has somehow become corrupted or an important system file was accidentally deleted. Fear not! Office 2013 includes a self-healing feature that can diagnose and correct problems with your Office installation . To use it, click the Office button, choose PowerPoint Options, and then select the Resources tab and click the Diagnose button. Then follow the instructions that appear onscreen. PowerPoint Presentation: I can't figure out where the X-Y-Z command went? If you're a long-time PowerPoint user, you've invested a lot of time finding where all its important commands are hidden. PowerPoint Presentation: Solutions PowerPoint's Help has a handy chart that lists the new location for all the old commands and toolbar buttons . To find this list, click the Help button (found at the top right of the PowerPoint window), search for the word "menus," and then choose "Where are the menus and toolbars."

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