Capitalising on the cloud- why law firms should embrace hosted IT

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Information about Capitalising on the cloud- why law firms should embrace hosted IT

Published on January 16, 2014

Author: DPS_Software



After understanding the revenue-generating potential of technology, the next step is exploring the different ways of managing it to avoid unnecessary expenses and efforts that could drain a law firm's resources.

To relieve themselves from the stress of managing IT, many practices have resorted to outsourced IT services whose benefits are listed in this presentation.

More information is available on and

Capitalising on the cloud

Chapter 1 The three myths you should stop believing in 2014

Myth no. 1 “My firm’s data won’t be as secure if we move to a cloud solution.” Reality: When switching to the cloud you entrust your data into the hands of experts. Given the IT resources and infrastructure they posses, they will be able to protect your data much better than you would be able to in your offices.

Myth no. 2 “The internet is not a infrastructure for law firms.’’ reliable Really? Think again. The whole world counts on the existence of internet connections to function, from international financial institutions to government organisations. Surely, you too can count on online services for your legal firm.

Myth no. 3 “The transition to the cloud will be disruptive to our work.’’ Not if you choose the right supplier. It is their responsibility to make the transition as smooth as possible and minimise the unavoidable inconveniences.

Heard on the street “We have moved very quickly from a situation of ‘if cloud computing ever takes off for law firms’ to one of ‘when firms switch to the cloud’. “ CHARLES CHRISTIAN Legal IT Insider

Chapter 2 Why should you be moving to the cloud? A few reasons you can’t resist.

Main Advantages Flexible pricing model: With cloud-based solutions, you never end up spending more than you need. Scalability: These solutions can ‘grow’ with your firm as more licences can be added when your capacity grows. No IT-related responsibilities for your practice.

Heard on the street “The main advantages of the cloud are greater business agility and flexibility. They are scalable and transcend geographical separation…and support mobile and flexible working.“ JOANNA GOODMAN The Law Society Gazette

Ever considered outsourcing your IT?

What do you get from it? • An IT department at your disposal By outsourcing your IT, you delegate the management of all your IT systems to an external company which will act as your external IT department. This will give you access to all the skills and services you need, when you need them.

Imagine what you could do if you could avoid the distractions & occasional problems associated with managing your IT in house?

What do you get from it? A hosted IT solution provides you with a series of services that you don’t need to manage anymore such as: • Replacing computers • Updating software subscriptions and licences • Backing up your data • Keeping all your systems up-to-date So you can focus on what really matters to you: legal work.

Heard on the street “We had been spending too much time on hardware maintenance and software updates and we needed to concentrate on running our firm of criminal lawyers. The DPSCloud service provided the perfect solution.’’ JO SARGEANT Bailey Nicholson Grayson Learn more

What do you get from it? • A private cloud at your disposal At DPS, we own our private cloud- a defined cluster of servers that we put at your disposal for storing your applications and files. So you can forgo the expense of managing servers yourselves.

What do you get from it? As our cloud is private: - your data will never leave the UK; - will not be spread across different providers' servers; - will not be accessed by 3rd parties ensuring you are compliant with the current legislation. How can we help?

What do you get from it? All the software products you need: anti-spam and anti-virus software that guards your system from threats.

What do you get from it? generic software: Windows, Microsoft Exchange & Office, Citrix (for remote connections)

What do you get from it? • case management software, legal accounts, digital dictation software so you can work more efficiently and be more productive.

What productivity levels could you achieve if you were able to work from anywhere at anytime?

• Remote working capabilities The cloud-based nature of hosted IT gives you access to your case files, from anywhere, at any time. This enables you to maximise efficiency, decrease costs and speed up the completion of cases/matters.

Heard on the street “Overall moving to DPSCloud gives us great freedom to be able to work remotely whether we are working at home or need access from court. Our entire caseload is with us at any time.” STEVEN BIRD BIRDS SOLICITORS

Real-life stories - Put the quality of the service they provide above all else to set themselves apart from their competition - outsource their IT to focus on their core business- providing a variety of legal services to individuals and commercial entities. Read more…

Real-life stories - an old-established practice revived by its forward-looking, young management. - outsource their IT to practice, focus on ‘running’ the develop internal procedures and innovative management techniques to enhance the profitability and competitiveness of their business. Read more…


Do you spend too much time managing your IT instead of fee earning? Let us manage your technology for you

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