Published on February 28, 2014
Candidate Information For the appointment of: Team Leader Immunisation Prepared by Kane McCard Manager Permanent Recruitment
Table of Contents 3 4 Cu r r en t Vacan cy 5 Po sit io n Descr ip t io n 9 In f o r m at io n o n Ap p licat io n Pr o cess 10 Lin ks o f in t er est 11 2 Ab o u t East er n Healt h Au t h o r it y Pr iv acy
About Eastern Health Authority Th e East er n Healt h Au t h o r it y p r o vid es a w id e r an g e o f en vir o n m en t al h ealt h ser v ices t o t h e co m m u n it y in t h e east er n an d in n er n o r t h er n su b u r b s o f Ad elaid e. To p r o t ect p eo p le’s h ealt h an d w ellb ein g , t h e Au t h o r it y ’s m ain f u n ct io n s in clu d e p r o visio n o f im m u n isat io n ser v ices; su r veillan ce o f f o o d saf et y ; san it at io n an d d isease co n t r o l; an d licen sin g o f su p p o r t ed r esid en t ial f acilit ies. Wh et h er yo u ar e a lo cal, b u sin ess o r v isit o r , t h is w eb sit e o f f er s easy access t o essen t ial en vir o n m en t al h ealt h in f o r m at io n an d ever yt h in g yo u n eed t o kn o w ab o u t t h e Au t h o r it y . Charter & Board of Management Th e East er n Healt h Au t h o r it y is g o ver n ed b y a Bo ar d o f Man ag em en t co m p r isin g o f t w o elect ed m em b er s f r o m each co n st it u en t co u n cil: t h e Cit y o f Bu r n sid e, Cam p b ellt o w n Cit y Co u n cil, t h e Cit y o f No r w o o d Payn eh am St Pet er s, t h e Cit y o f Pr o sp ect an d t h e Co r p o r at io n o f t h e To w n o f Walker ville. Th e Bo ar d is r esp o n sib le f o r en su r in g t h e Au t h o r it y act s in acco r d an ce w it h it s Ch ar t er est ab lish ed u n d er t h e Lo cal Go ver n m en t Act 1999. Constituent Councils Th e East er n Healt h Au t h o r it y is f o r m ed as a r eg io n al su b sid iar y p u r su an t t o Sect io n 43 o f t h e Lo cal Go ver n m en t Act 1999. Sect io n 43 p r o vid es f o r t w o o r m o r e co u n cils (kn o w n as co n st it u en t co u n cils) t o est ab lish a su b sid iar y t o p er f o r m a f u n ct io n o f t h e co u n cil in a jo in t ser vice d eliv er y ar r an g em en t . Th e Au t h o r it y’s co n st it u en t co u n cils co m p r ise t h e Cit y o f Bu r n sid e, Cam p b ellt o w n Cit y Co u n cil, t h e Cit y o f No r w o o d Payn eh am St Pet er s, t h e Cit y o f Pr o sp ect an d t h e Co r p o r at io n o f t h e To w n o f Walker v ille. A co m b in ed p o p u lat io n o f o v er 150 000 r esid en t s is ser v iced . 3
Current Vacancy Team Leader Immunisation Permanent Full Time Role Managing a Small Team with Field Work Component Based at St Peters The Eastern Health Authority provides a wide range of environmental health services to the community in the eastern and inner northern suburbs of Adelaide. With a mission statement to protect people’s health and wellbeing, the Authority’s main functions include provision of immunisation services; surveillance of food safety; sanitation and disease control; and licensing of supported residential facilities. Currently EHA are looking to appoint the senior role of Team Leader of Immunisation. Reporting directly to the Chief Executive, this role’s objectives include supervising, supporting and provide leadership of the day to day operational activities of the Immunisation team administering Eastern Health Authority’s (EHA’s) Immunisation Programs including school based, public clinics and worksite programs within a Local Government environment. Other key responsibilities in the role include: Ensure the maintenance of the IMPS register Ensure the maintenance of EHA’s compliance with the requirements of: the Australian Childhood Immunisation Register South Australian Immunisation Co-ordination Unit Develop and maintain networks with other immunisation providers to ensure best practice in service delivery Work with the Senior Management Team to facilitate integrated operations, organisational process reviews and continual improvements based on EHA’s values Promotion and marketing of programs. Undertake strategic planning and marketing activities relevant to the delivery of services Identify alternative sources of funding Leading a small and dedicated team, this role will see the successful candidate work both in managing immunisation programs whilst having a component delivering these programs in the field. It is expected the successful applicant will have strong written and verbal communication skills, enjoy working with a varied stakeholder group and have strong computer literacy. Ideally suiting current Registered Nurses with previous experience in Immunisation and managing small teams, applications from Registered Nurses with a background in Education, Commerce or aligned areas of community health are strongly welcomed. On offer is a competitive salary package which has the ability to also include full use of motor vehicle as part of the salary package. Interested applicants can apply to apply to Kane McCard using the Apply now function quoting reference number 127603. Applications close 5pm March 11th. Confidentiality of all applicants is assured. Telephone enquiries are welcomed during business hours to 08 8100 7000. Confidentiality of all applicants is assured. Executive Please contact Kane McCard P 8100 7000 E firstname.lastname@example.org Reference No 127603 Executive Expected core competencies will centre on professional and ethical candidates with exceptional organisational, communication and analytical skills. Interested applicants are invited to apply to Kane McCard via email@example.com quoting reference number 2020242. Applications close 5pm Monday 10th May 2010. Confidentiality of all applicants is assured. Applications close 5pm Monday 10th May 2010 4
Position Description TITLE: SECTION: REPORTS TO: CLASIFICATION LEVEL: DIRECT REPORTS: Team Leader Immunisation Immunisation Chief Executive Officer 6 4 (plus casuals) POSITION OBJECTIVES To supervise, support and provide leadership of the day to day operational activities of the Immunisation team administering Eastern Health Authority’s (EHA’s) Immunisation Programs including school based, public clinics and worksite programs within a Local Government environment. Ensure programs and services under your supervision are of the highest quality and are delivered within budget and adhere to EHA’s policies, procedures and direction. RESPONSIBILITIES Operational responsibilities: Ensure the maintenance of the IMPS register. Ensure the maintenance of EHA’s compliance with the requirements of: the Australian Childhood Immunisation Register South Australian Immunisation Co-ordination Unit. Develop and maintain networks with other immunisation providers to ensure best practice in service delivery. Promotion and marketing of programs. Undertake strategic planning and marketing activities relevant to the delivery of services. Maintain and review administrative and Immunisation Service Procedures to facilitate efficient and effective processing and recording of all matters relating to the Immunisation Service and ensure all information and instructions are accurate and correct. 5 Liaise with appropriate stakeholders. Engage and manage contractors and suppliers in accordance with Local Government Act requirements and organisational policies, regulations and guidelines.
Leadership: Support the successful delivery of the Immunisation Programs through the coordination of the Immunisation Nurse Team and associated administrative requirements. Supervise the day to day activities of the Immunisation team members including: Rostering and co-ordinating of shifts and leave as required monitor performance and compliance within established work practices, procedures and guidelines for all staff Setting and monitoring of team and individual work plans including career development reviews Conducting regular team meetings Recruitment and training of staff Ensure the Immunisation services team members maintain full awareness of current EHA policies and legislative provisions including any changes that impact on the service provision. Support Team members to identify opportunities for improved work practices. Customer service: Promote a culture of Customer Service Excellence within the EHA team. Gather and analyse internal and external customer feedback to establish satisfaction and expectations, and set standards and implement improvements required. Ensure the provision of accurate and relevant advice on immunisation matters to the Immunisation and Administration teams as well as enquiries from internal and external stakeholders and clients. Develop and implement proactive measures to identify areas of low uptake for Immunisation and develop strategies to increase participation in the program. Promote and raise the communities' general awareness of the Immunisation services available through EHA. Key Stakeholders: This role will interact with a varied stakeholder base ranging from Senior Management with the Local Government, Education, Health and Private Sector Groups. Key stakeholder relationships this role will be responsible to manage include: 6 Schools SA Health Member Councils Clients inclusive of the General Public
Reporting responsibilities: Accountable to the Chief Executive Officer for: The development of the Immunisation Section operational plans as detailed in the Annual Business plan. Key Performance targets as determined in the EHA Annual Business Plan and / or individual work plans. Ensuring that team goals are consistent with EHA’s objectives by facilitating and directing team processes. In conjunction with the Chief Executive Officer prepare, monitor and report on the relevant budget lines on the business unit’s annual budget and financial plan. Report on performance against agreed KPIs for the area of responsibility, together with variances in expenditure against budget. Work with the Senior Management Team to facilitate integrated operations, organisational process reviews and continual improvements based on EHA’s values. Identify alternative sources of funding. Risk and Environmental responsibilities: Promote and contribute to a culture where everyone places safety first. Identify and report health and safety risks, accidents, incidents, injuries and property damage at the workplace. Comply with EHA’s health and safety and injury management policies and procedures and actively participate in associated training and programs. Management of the immunisation teams work health and safety training. Investigate accidents and incidents and implement remedial and preventative actions. Assist with the implementation of Risk Management policies, procedures standards, guidelines, instructions and Risk Assessment Control Plans. Consult with employees on OHS issues and support OHS Representatives in their duties and/or requests. Conduct and document system reviews and inspections of employees and contractors with assistance from the Management Team and employees. Confirm and/or deliver proper training and instruction is given to personnel allowing them to complete jobs safely and without risks to health. Conduct effective induction of all employees, followed by ongoing training to develop and maintain a high level of OHS awareness. SPECIAL CONDITIONS: 7 National Police Clearance for those in prescribed positions Some out of hours work maybe required. Some work may be off-site, and travel is required. Must hold a current driver’s licence.
Attendance at immunisation workshops and seminars as required. Attendance at meetings and training sessions as required PERSON SPECIFICATION: Qualifications: Registered nurse with the Nursing and Midwifery Board of Australia and holds a current practicing certificate Current First Aid or CPR training certificate Current drivers licence Completion of Immunisation the Basics 2 day course or other approved immunisation training course in the last 3 years (authorisation) or has commenced the recommended SA Health online immunisation training program Child-Safe Environment training (Mandatory Notification training) Training: On the job and/or external training will be as identified between the Chief Executive Officer and the incumbent. Skills: An ability to communicate effectively with members of the public, members of other organisations, fellow employees and staff at all levels of the organization. Strongly developed leadership and supervision skills and the ability to motivate staff. High standard of verbal and written communication skills including good report writing skills. Highly developed research skills. High level of interpersonal skills with a strong customer service ethic. Strong ability to develop work plans and timelines, and to implement and complete these successfully both for their own position and those under direct supervision. Creativity in problem solving including strong ability to develop options and resolution to problems within short time frames and available resources. Able to resolve conflicts through consultation, liaison and negotiation. High level of computer skills. 8
Information on Application Process Th an k yo u f o r r eg ist er in g yo u r in t er est an d r eview in g t h e d et ails f o r t h e p o sit io n o f Team Lead er Im m u n isat io n w it h t h e East er n Healt h Au t h o r it y Fo llo w in g is an o u t lin e o f t h e r ecr u it m en t p r o cess: Your Application Ap p licat io n s f o r t h is p o sit io n sh o u ld co n sist o f t w o sect io n s: 1. Yo u r CV d et ailin g yo u r em p lo ym en t h ist o r y, ed u cat io n al q u alif icat io n s an d co n t act d et ails. 2. A co v er let t er o f u p t o t w o p ag es o u t lin in g y o u r r elev an t exp er ien ce an d ach ievem en t s, r elat ab le t o t h e cr it er ia o u t lin ed in t h e p r o v id ed p o sit io n d escr ip t io n The Recruitment Process Sear ch an d Ad ver t isin g : Yo u m ay b e co n t act ed f o r f u r t h er d iscu ssio n o n yo u r ap p licat io n d u r in g t h e se ar ch an d ad ver t isin g p h ase t h at t akes p lace u p u n t il t h e clo sin g d at e o f ap p licat io n s. Ap p licat io n Review an d Sh o r t list in g : In co llab o r at io n w it h t h e clien t f o llo w in g t h e clo se o f ap p licat io n s, M c Ar t h u r w ill f in alise r eview o f all ap p licat io n s an d ag r ee o n a sh o r t list b ased o n ap p licat io n d at a an d scr een in g co n t en t . Scr een in g m ay in vo lv e in it ial in t er v iew s w it h a M c Ar t h u r co n su lt an t t o clar if y d et ail an d co m p ile a m o r e co m p r eh en sive p r o f ile o f yo u r ap p licat io n . Pan el In t er view s: Select io n f o r in t er view w ill b e b ased o n h o w w ell yo u h av e p r o v id ed co m p ar at iv e in f o r m at io n co m p ar ed t o o t h er ap p lican t s. Yo u w ill b e co n t act ed in ad van ce t o ar r an g e a su it ab le t im e t o at t en d . If yo u ar e n o t select ed f o r p an el in t er view , yo u w ill b e n o t if ied b y em ail. Psych o m et r ic Assessm en t s: Sh o r t list ed can d id at es m ay b e asked t o co m p let e an o n lin e Psych o m et r ic Assessm en t d u r in g t h is p r o cess. Ref er en ce Ch ecks: At t h e ap p r o p r iat e t im e, in f o r m at io n m ay b e so u g h t f r o m yo u r n o m in at ed r ef er ees. It is p r ef er ab le t h at o n e o f t h ese r ef er ees is yo u r m o st r ecen t o r cu r r en t su p er v iso r . Yo u r p er m issio n w ill b e so u g h t p r io r t o an y co n t act b ein g m ad e. Co n f id en t ialit y is assu r ed . Backg r o u n d Ch ecks: Fo r so m e p o sit io n s it m ay b e n ecessar y t o ver if y in f o r m at io n yo u h ave p r o v id ed (e.g . Ed u cat io n al q u alif icat io n s), o r t o u n d er t ake cer t ain p r e -em p lo ym en t ch ecks (e.g . cr im in al co n vict io n ch eck, w o r k in g w it h ch ild r en ch eck). Th ese ch ecks w ill b e co n d u ct ed o n t h e p r ef er r ed ap p lican t (s) o n ly. 9
Links of interest EHA Website: http://www.eha.sa.gov.au/ EHA Immunisation Overview: http://www.eha.sa.gov.au/index06.php?id=71&pl=9 Annual Report http://www.eha.sa.gov.au/index02.php?id=18&pl=8 2014 Immunisation Time Schedule http://www.eha.sa.gov.au/uploadFiles/documents/eh aimmunisationtimetable2014reverseda.pdf 10
Privacy M c Ar t h u r o p er at es u n d er t h e National Privacy Principles set o u t in t h e Privacy Act of 1988. Fu r t h er in f o r m at io n r eg ar d in g t h e Act an d h o w M c Ar t h u r w ill u se an d st o r e yo u r p er so n al in f o r m at io n can b e f o u n d in t h e Pr iv acy sect io n o f o u r w eb sit e at w w w .m car t h u r .co m .au . As p ar t o f t h e r ecr u it m en t p r o cess f o r sen io r o r execu t ive ap p o in t m en t s, M c Ar t h u r w ill co m p ile a m at r ix o f all ap p lican t s su m m ar isin g t h e r ecen t em p lo ym en t an d r elev an t q u alif icat io n s f o r each . Th is m at r ix m ay b e p r o vid ed t o clien t s t o aid in sh o r t -list in g d iscu ssio n s. Please ad v ise u s at t h e t im e o f ap p lyin g if yo u d o n o t w ish yo u r d et ails t o b e in clu d ed . Ap p licat io n s clo se: March 11 2014 an d m u st b e r eceiv ed (p r ef er ab ly in Wo r d f o r m at ) v ia o u r w eb sit e w w w .m car t h u r .co m .au . Ref er en ce 127603- At t en t io n : Kan e McCar d . McAr t h u r r eser ves t h e r ig h t t o accep t ap p licat io n s af t er t h is d at e in co n su lt at io n w it h t h e East er n Healt h Au t h o r it y If yo u r eq u ir e an y assist an ce d u r in g t h e ap p licat io n p r o cess, p lease call Kan e McCar d o n 08 8100 7000 We lo o k f o r w ar d t o r eceiv in g yo u r ap p licat io n an d d iscu ssin g t h is p o sit io n w it h yo u in f u r t h er d et ail. 11
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