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Published on January 9, 2009

Author: aSGuest9795

Source: authorstream.com

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Slide 1: VENDOR PAY BULLETIN DEFENSE FINANCE AND ACCOUNTING SERVICE INDIANAPOLIS CENTER DIRECTORATE FOR NETWORK OPERATIONS DNO VENDOR PAY CONTACT LIST: General Information Number 1-888-DFAS-DNO 1-888-332-7366 Chief, Vendor Pay Division (317) 510-4635 Fax Numbers (317) 510-6454 (317) 510-6467 (317) 510-6484 Mailing Address Directorate for Network Operations Vendor Pay Division Dept. 3800 8899 E. 56th St. Indianapolis, IN 46249-3800 DNO VENDOR PAY VISION We are committed to provide the most cost effective and timely vendor payments for our customers. Keeping Customers Informed!! VENDOR PAY BULLETIN #2Highlights of Advise of Payment Voucher : VENDOR PAY BULLETIN #2Highlights of Advise of Payment Voucher SF 1034 - EDP PUBLIC VOUCHERS FOR PURCHASES AND SERVICES OTHER THAN PERSONAL US DEPARTMENT, BUREAU OR DATE VOU PREP VOUCHER NUM ESTABLISHMENT AND LOCATION ##/##/## ######## DIRECTORATE FOR CEN DISB CONTRACT NO PAID BY DFAS-INDIANAPOLIS CENTER ###### - ### ################# ATTN: DCD-FD xx - ## MAIL STOP #101 PAYMENT NO: ##### ## / ## / ## 8899 E. 56TH STREET TYPE: xxxxxx ##### PAYEE’S ######################### NAME ######################### AND ######################### ADDRESS ######################### INVOICE MDSE INTEREST / DAYS INT NUMBER AMOUNT (DISCOUTNT) LATE RATE FREIGHT AMOUNT ####### $####.## ##.## ### #.##### ##.### $#####.## VOUCHER SUBTOTAL: $#####.## TAX WITHHELD: $#####.## #################### WCD: ####### EXCHANGE RATE/DIFFERENCE: $#####.## PREPARED BY: ### TOTAL PAYMENT: $#####.## AUT-CER: ###########, ########### I CERTIFY THIS VOUCHER CORRECT AND PROPER FOR CHECK PAYMENT ## / ## / ## #################### DIRECTORATE FOR CENTRALIZED DISBURSING DATE AUTHORIZED CERTIFYING OFFICER TITLE ACOUNTING CLASSIFICATION #######.#### ## - #### ####### #### ###### ##### ## ##### ##### ################## $#####.## DATE PAID DISBURSING STATION SYMBOL NO (DSSN) FISCAL STATION NUMBER CAPS AUTHORIZED CERTIFIER WORK CENTER DESIGNATOR CODE SYSTEM DOCUMENT NUMBER AND ACCOUNTING TECHNICIAN INITIALS Slide 3: The Directorate for Network Operations is a major source for U.S. Government payments. We currently provide payment on more than 35,000 contracts. Our goal is to provide the best service possible at the lowest cost to the taxpayer. SUBMITTING INVOICES You should submit your invoice to the Billing Office identified in your contract. The Prompt Pay Act (PPA) requires, except in certain circumstances, the federal government to pay all invoices within 30 days of receipt in the billing office stated in the contract. If the provisions of the PPA are violated, interest charges are automatically paid. The interest charge percentage fluctuates and is based on the current treasury bill rates. OUR GOAL TO MAKE ALL PAYMENTS WITHIN THE PPA PROVISIONS !!!!! The following check list should help us in this endeavor: 1) Provide contract number/purchase order number. 2) Provide the delivery order number. 3) Provide a day-time phone number and point of contact. 4) Keep a copy of your invoice for reference. INVOICING NUMBER In our computerized accounts payable system the field for the invoice number is limited to 10 characters. If your invoicing numbering system cannot be accommodated, please identify on your invoice what information you want in this field which will allow us to help you match your payment to your accounts receivable. DISCOUNTS We do not automatically take discounts offered for early payment. If it costs more to pay early than the discount is worth - we hold payment until the last date allowed by law. There are very limited times when a discount is taken. SIGNING UP FOR EFT We strongly encourage the use of Electronic Funds Transfer (EFT). If you are not already signed up for EFT, complete an SF 1199A and either mail or fax it to the Vendor Pay Division. The SF 1199A - available from your bank - will have the complete and correct information that is required to send your vendor payment via EFT. CUSTOMER INQUIRIES If you have questions concerning your vendor payment or need additional information, please call our customer service number. The World Wide Web contains our Vendor Pay Inquiry System. You may query your account by contract number, EFT trace number, or check number. Our Web site address is: WWW.DFAS.MIL/MONEY/VENDOR

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