Building A Secondary School Master Schedule Program, Dr. Patricia Fioriello

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Information about Building A Secondary School Master Schedule Program, Dr. Patricia Fioriello
Education

Published on August 18, 2008

Author: drfioriello

Source: slideshare.net

Description

Presentation designed for secondary school administrators to review the steps and time line involved in building a master schedule. The focus of the scheduling process is to address the needs of intervention students.

Workshop designed for San Francisco Unified School District Pupil Services Department Workshop designed for Secondary School District Dr. Patricia Fioriello Education Consultant www.drpfconsults.com April 22, 2008 BUILDING A MASTER SCHEDULE Process and Steps Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Workshop designed for Secondary School District

Dr. Patricia Fioriello

Education Consultant

www.drpfconsults.com

April 22, 2008

BUILDING

A

MASTER

SCHEDULE

About Us The workshop “Building A Master Schedule” was created and presented by Dr. Patricia Fioriello, Education Consultant. For additional information, contact Dr. Fioriello at [email_address] Visit website at www.drpfconsults Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

The workshop “Building A Master Schedule” was created and presented by Dr. Patricia Fioriello, Education Consultant.

For additional information, contact Dr. Fioriello at [email_address]

Visit website at www.drpfconsults

Literacy and Intervention Focus Review stages of literacy intervention and emphasis on intensive and strategic intervention. Are the needs of intervention students a priority at your school? The master schedule should be designed around the needs of your student population. Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Review stages of literacy intervention and emphasis on intensive

and strategic intervention.

Are the needs of intervention students a priority at your

school?

The master schedule should be designed around the needs

of your student population.

Workshop Overview and Outcome Participants will walk through the general process and steps involved in building a master schedule and will be able to apply the strategies to their school master schedule process. Participants will also share best practices in building a master schedule with colleagues, problem solve solutions, and decide a process for sharing information with peers. Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Participants will walk through the general process and steps

involved in building a master schedule and will be able to apply

the strategies to their school master schedule process.

Participants will also share best practices in building a master

schedule with colleagues, problem solve solutions, and decide

a process for sharing information with peers.

Approach This workshop is based on the premise of building a master schedule shell. If you decide to load the most recent fall master schedule and edit the data, steps may be different. However, all information is applicable. Workshop time is limited and will not permit a complete overview of numerous approaches. Therefore, a holistic approach is taken where the master schedule process is reviewed from beginning to end. S y fit in the structure of the Literacy intervention program? Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

This workshop is based on the premise of building a master

schedule shell. If you decide to load the most recent fall master

schedule and edit the data, steps may be different. However, all

information is applicable.

Workshop time is limited and will not permit a complete overview

of numerous approaches. Therefore, a holistic approach is taken

where the master schedule process is reviewed from beginning to

end.

S

y fit in the structure of the Literacy intervention

program?

THE MASTER SCHEDULE PROCESS Process Steps Activities SECTION ONE Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

THE MASTER SCHEDULE PROCESS

Process

Steps

Activities

Master Schedule Process Where do they fit in the structure of the Literacy intervention program? When does the master schedule process start at your school? What is the first step in the process? Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Where do they fit in the structure of the Literacy intervention

program?

Steps Step 1 Curriculum & Course Review October Step 2 Tallies & Sections February Step 3 Teacher Demand & Course Loads March Step 4 Scheduling Conflicts April Step 5 Build Master Schedule April Step 6 Simulations & Final Schedule May Step 7 Modifications & Adjustments June S y fit in the structure of the Literacy intervention program? Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Step 1 Curriculum & Course Review October

Step 2 Tallies & Sections February

Step 3 Teacher Demand & Course Loads March

Step 4 Scheduling Conflicts April

Step 5 Build Master Schedule April

Step 6 Simulations & Final Schedule May

Step 7 Modifications & Adjustments June

S

y fit in the structure of the Literacy intervention

program?

Step 1: Curriculum & Course Review Review curriculum and courses. Course codes, District Curriculum Table (DCT), course descriptions, course catalog Revisit current and past master schedule information. Discuss possible changes with staff. Share thoughts and decisions with school community. What is the process at your site to review curriculum and courses, and who is involved in the review? How and when does the review take place? Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Review curriculum and courses.

Course codes, District Curriculum Table (DCT), course descriptions,

course catalog

Revisit current and past master schedule information.

Discuss possible changes with staff.

Share thoughts and decisions with school community.

Step 2: Tallies & Sections Establish student course selection process and time frame. Preregistration, Student Course Requests (SCRs) Generate master tally of student requests. Enrollment Request Tally Listing Report Determine number of sections. for each course for each department cancel courses SCR Report Course Enrollments and Requests Report Staff Projection Worksheet Tally Worksheet Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Establish student course selection process and time frame.

Preregistration, Student Course Requests (SCRs)

Generate master tally of student requests.

Enrollment Request Tally Listing Report

Determine number of sections.

for each course

for each department

cancel courses

Step 3: FTEs, Teacher Demand &Course Loads Determine staff projection based on student requests/sections. know current number of FTEs and possible budget changes determine projected teaching demand based on tally and sections problem solve ways to decrease difference between teacher number and teacher demand MAKE DECISIONS Decide way to include teacher preferences in the process. Work with department (head) to determine POSSIBLE teacher course loads. FTE Teachers Teacher Preferences Possible Teacher Course Loads Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Determine staff projection based on student requests/sections.

know current number of FTEs and possible budget changes

determine projected teaching demand based on tally and sections

problem solve ways to decrease difference between teacher number and teacher demand

MAKE DECISIONS

Decide way to include teacher preferences in the process.

Work with department (head) to determine POSSIBLE teacher course loads.

Step 4: Scheduling Conflicts Determine where to place singletons (doubletons.) Use and understand the conflict matrix report. Number indicates the number of students who request both classes. If number is high, do not place the two classes during same period. Conflict Matrix Report Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Determine where to place singletons (doubletons.)

Use and understand the conflict matrix report.

Number indicates the number of students who request both classes.

If number is high, do not place the two classes during same period.

Step 5: Build Master Schedule Thus far, you have been thinking about Numbers (Tallies, Sections, FTEs)and Departments (Course Loads, Scheduling Conflicts) Now it is time to think about Programs and Students (bring your numbers and sections together to build programs for students) Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Thus far, you have been thinking about Numbers (Tallies,

Sections, FTEs)and Departments (Course Loads,

Scheduling Conflicts)

Now it is time to think about Programs and Students (bring

your numbers and sections together to build programs for

students)



Step 5: Build Master Schedule What issues will you need to consider during this stage? What are the rules that will guide and support you through this stage? What steps do you need to take to complete this stage? Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

What issues will you need to consider during this stage?

What are the rules that will guide and support you through this stage?

What steps do you need to take to complete this stage?

Step 5: Build Master Schedule Review information and decide what are the important issues to consider FOR YOUR SCHOOL when building the master schedule. Possible issues to consider- special programs singletons team teaching parallel classes teacher course loads teacher requests number of students in building beginning, end of day CPT OTHER ___________________________________ Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Review information and decide what are the important issues

to consider FOR YOUR SCHOOL when building the master

schedule.

Possible issues to consider-

special programs

singletons

team teaching

parallel classes

teacher course loads

teacher requests

number of students in building beginning, end of day

CPT

OTHER ___________________________________

Step 5: Build Master Schedule Determine rules and guidelines that will support your issues when building the master schedule. block programs for special groups (intervention) on master schedule before you start place singletons based on conflict matrix report once decided, do not change singletons number of teacher preps allowed OTHER _________________________________ Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Determine rules and guidelines that will support your issues

when building the master schedule.

block programs for special groups (intervention) on master schedule before you start

place singletons based on conflict matrix report

once decided, do not change singletons

number of teacher preps allowed

OTHER _________________________________

Step 5: Build Master Schedule Decide steps to complete the master schedule. Repeat the steps until you have addressed all students. How to build the master schedule? by program (academies, ESL, AP, Honors, Special Ed., etc.) parallel classes to facilitate movement by grade OTHER ______________________________ How to check the master schedule ? student schedules by total sections per period room usage – special needs (computer, arts) teacher conflicts (number of preps, classes) OTHER _______________________________ Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Decide steps to complete the master schedule. Repeat the steps until

you have addressed all students.

How to build the master schedule?

by program (academies, ESL, AP, Honors, Special Ed., etc.)

parallel classes to facilitate movement

by grade

OTHER ______________________________

How to check the master schedule ?

student schedules

by total sections per period

room usage – special needs (computer, arts)

teacher conflicts (number of preps, classes)

OTHER _______________________________

Step 6: Simulations & Final Schedule Execute a simulation. How will you cap classes? Generate reports. Review data. Execute another and another (?) simulation. Final simulation and master schedule to the Student Information System (SIS). load students into sections start with hardest to schedule classes (singletons, intervention) Master Capacity Balance Report Simulation Report Scheduler Status Report Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Execute a simulation.

How will you cap classes?

Generate reports.

Review data.

Execute another and another (?) simulation.

Final simulation and master schedule to the Student

Information System (SIS).

load students into sections

start with hardest to schedule classes (singletons, intervention)

Step 7: Modifications & Adjustments Be prepared to address: End of year surprises Summer grades New students before and at the start of the school year Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Be prepared to address:

End of year surprises

Summer grades

New students before and at the start of the school year

BEST PRACTICES SECTION TWO Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

BEST PRACTICES

Best Practices Participants will decide process to share best practices and problem solve solutions. Participants will determine best way to share feedback with larger group. Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Participants will decide process to share best practices

and problem solve solutions.

Participants will determine best way to share feedback

with larger group.

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