Published on April 24, 2014
BlueSpice [teamwork] Quality Management with Workflows and Reviews
Creating handbooks and documentations according to given proceedings Finishing articles to a fixed deadline Prevent parallel editing Distribute processing steps to minimize effort for everyone Improve quality due to dedicated contact persons Ensuring quality with reviews Central administration and coordination of activities in the wiki Use Cases How can you use [teamwork ]? [teamwork] is part of the documenting solution „BlueSpice docu “. Did you know?
Creating workflows and workflow templates Compulsary approvals for changes Marking the status of review in the state bar and the version history Overview page for all ongoing workflows with time stamp and status BlueSpice [teamwork] Workflows, reviews and more for quality assurance
List of own workflows Automatic notifications Delegation and redelegation of tasks Reminder functionality for a follow-up of outdated articles BlueSpice [teamwork] Workflows, reviews and more for quality assurance
Schematic Diagram Reviews in [teamwork] use this schema agree / agree / agree / disagree disagree disagree Initiator Reviewer X Reviewer A Reviewer B Reviewer C Create workflow Notification Review Approval Assign reviewer Define time period Set preferences of the assigned reviewers by an authorised person delegate
Creating Workflows Define date, task and settings Define a period of time Settings for your workflow Add reviewer and tasks Change order of the reviews
Workflow Template Create a template for typical workflows Choose an existing template or create a new one Save template for yourself or for everybody
Own Workflows List of all workflows, you are part of List of own reviews with status Open reviews
Overview of all Reviews All workflows are listed on a special page Link to the article Status Sort, add or delete rows
Approvals Proof the quality of an article and set the status The eye symbol shows you, that there is a workflow Reviewer can delegate a review or agree or disagree to changes
red = not approved StateBar The status bar contains hints of the review status green = approved grey = there is an existing workflow for this article
Delegation You are on holiday? No problem, work won´t remain undone Delegate your task to a colleague while you are away or because of changes in the responsibility It´s also possible to redelegate
Approval Approve new articles and changes in the article First draft = New article, which needs to be approved Draft = Changes in an article in a draft version, which need to be approved Accepted = Article has been checked and approved
Versioning In the history all approvals are marked green Approved versions are marked in green Draft versions are marked in yellow and gives a hint that there is an approval missing With the package [visual diff] you can compare versions with markings. Did you know?
Notifications Define in your settings about what kind of activities you want to be informed
Long-term quality • Define the date for the reminder • Mark an article as „obsolete“ • See a list of all „reminders“ on a special page • Remove the „expired“ symbol Follow-up for Obsolete Articles Ensure up-to-dateness with the reminder
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