Published on March 12, 2014
Copyright © 2013 Avaali. All Rights Reserved. 1 SAP OpenText ECM Solutions: Employee File Management
Copyright © 2013 Avaali. All Rights Reserved. 2 Logistics & Distribution Sales Account Mgmt Customer Billing & Service Brand Asset Mgmt Production and Operation Excellence Procurement Excellence Customer Excellence Order to PaySupplier & Contract Mgmt Strategic Sourcing Manage Employee Info Talent Sourcing & Acquisition Human Resources Excellence Financial Excellence Accounts Payable Collections Customer Invoicing Data Archiving Legacy Decom Paper Archive Elimination Information Technology Excellence Records Mgmt Reward & Retain Expense Management Production & Quality Mgmt Enterprise Asset Management Project Mgmt Sales Order Mgmt Copyright © OpenText Corporation. All rights reserved. Business Value Solutions Tailored to meet specific SAP business process requirements
Copyright © 2013 Avaali. All Rights Reserved. 3 Employee File Management Automate HR File administration and enable self service scenarios Invoice Management and OCR Minimize data capture effort and human intervention. Streamline accounts payable processes Digital Asset Management Optimized management of rich media assets Integrate media into marketing communi-cations Extended ECM Complete ECM with productized SAP Integration Business Workspaces Enterprise Records Mgmt Archiving (Enterprise Library) Secure, compliant, cost-efficient storage of information Document Access 360 degree information access Travel Receipts Management Automate receipt handling and streamline expense management process Portal Content/ Site Mgmt Document Mgmt Collaboration and Site Mgmt embedded into SAP NetWeaver Portal Document Presentment Automated document generation personalization and multichannel distribution (e.g. billing statements) Resold ‘horizontal’ OpenText ECM Resold ‘Point Solutions’ from OpenText Copyright © OpenText Corporation. All rights reserved. SAP’s ECM Portfolio: An Expanding Partnership with OpenText
Copyright © 2013 Avaali. All Rights Reserved. 4 Typical issues due to paper-based employee records Paper file No parallel access possible Frequent copying and mailing of the files (“paper tourism”) Error prone processes, misfiling or total loss of the paper documents Restrictions to unauthorized access cannot be guaranteed High storage costs and effort Manual checks to ensure that retention periods are observed Often compliance issues Digital personnel file Simultaneous access from everywhere Reduction of handling times Various search criteria Different formats (email, paper, Microsoft Word), one medium Integrated into workflows of SAP HCM Save storage space and costs Automated retention management All files are consistent, reliable and compliant Copyright © OpenText Corporation. All rights reserved.
Copyright © 2013 Avaali. All Rights Reserved. 5 Scope of Solution: SAP Employee File Management Capturing: Scan, Drag & Drop Barcode, eMail, Self Service Upload, Mass Import … Flexible Folder Structure HR Processes, Follow Up, Workflow … Secure Archiving Integration of SAP Documents and SAP Interactive Forms by Adobe Guest -User Access SAP GUI Retrieval for HR Professionals Secure Deletion, Retention Management Web Access for HR Professionals, Manager & Employee Self Service Activity Logging SAP Employee File Management by OpenText Employee Interaction Center Reporting Copyright © OpenText Corporation. All rights reserved.
Copyright © 2013 Avaali. All Rights Reserved. 6 How it Works - Manage Employee Information OpenText Capture Center Audit Report Analytic s SAP Employee File Management Employee Data Document Processing Hire-to-Retire SAP ERP HCM Suite Automated Content Entry Monitor Fax FAX Document Scan SAP Document Access - Enterprise Scan Paper Email Character Recogniti on Archiving Employee Self Service Upload Shared Service Center Viewing EmployeeManager HR Legacy Decommissioning Historical Reporting and Printlists HR Manager Content Management Document Creation SAP ERP HCM Suite Targeted Employee Communications Distribute through Multiple Channels SAP Document Presentment Copyright © OpenText Corporation. All rights reserved.
Copyright © 2013 Avaali. All Rights Reserved. 7 Content Management best practices for Managing Employee Information Historical data archived with records management strategy Central repository for current digitized records Secure access and audit trails HR business process centric Centralized communication templates 1 2 3 4 5 Copyright © OpenText Corporation. All rights reserved.
Copyright © 2013 Avaali. All Rights Reserved. 8 Key Benefits of Managing Employee Information Leverage existing SAP ERP HCM investment and extend business value Be competitive HR Shared Services First call resolution Access to non-SAP content Quick search Reduce paper tourism Reduce storage costs Increase Process Efficiency Agile Service Delivery Employee engagement Process costs and efficiencies VP HR Talent Management HR IT Manager One platform strategy Reduction of training and administration costs Consolidation of IT systems and reduction of interfaces Reduction of storage costs Reduce Cost Compliance Manager Enterprise-wide Records Management for SAP and non-SAP content Single set of retention policies to manage content lifecycle Reduced corporate exposure to litigation and regulations Mitigate Risk CIO Copyright © OpenText Corporation. All rights reserved.
Copyright © 2013 Avaali. All Rights Reserved. 9 Contacts firstname.lastname@example.org | +91 9819333774 email@example.com |+91 9731280808
Copyright © 2013 Avaali. All Rights Reserved. 10 Thank You firstname.lastname@example.org | +91 99999 99999 Thank You
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