ASAS 2014 - Marianne van Wanrooij

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Information about ASAS 2014 - Marianne van Wanrooij
Technology

Published on October 1, 2014

Author: Avisi_ASAS

Source: slideshare.net

Description

ASAS 2014 - Document life cycle management

Document Life Cycle Management From creation to archiving Marianne van Wanrooij @Mariannerd

About me  Marianne van Wanrooij  SharePoint Solution Architect at Connected Solutions  Event organizer at Dutch Information Worker User Group (DIWUG)  Editor of the DIWUG SharePoint Magazine  Organizer SharePoint Saturday Holland  SharePoint MVP (5 years)  But also…  Mom to Jitse (3) and Meghan (1)  Current project  ProRail: Migration SharePoint 2007 to SharePoint Online (via Motion10)

30+ minutes left….  ProRail  SharePoint Online (Office 365)  NO CUSTOM MADE SOLUTIONS  Document life cycle management  Meta data  Modeling your SharePoint environment  Key give aways View slide

ProRail  Business case  Project- and teamsites and file shares  Document driven  Archiving not working properly  Problems with search….. Can’t find the expected documents  Need for case management features  Growth of sites and document types  Technical  SharePoint 2007  Custom made features for collaboration and archiving View slide

SharePoint what is it?  Events / agenda  Tasks  Contacts  Custom lists  Site Collections  Level security  WebParts  Pages  Apps  Workflow  Search  Document libraries  Document management  Record management  Web Content Management  … and much more…

Document life cycle  New document Recycle bin authoring Co-authoring feedback reviews changes & additions Approval publishing archiving

Document Life Cycle Different people have a different views on the document Author Co-authors Approvers Information architects Archive managers Consumers… information workers/employees/external

Meta data Information about information • System meta data • Standard meta data • Formal meta data • Informal meta data

The future of enterprise content management

Meta data Modeling your meta data DEMO

Algemene onderdelen site Doc.Lib. Algemeen CT basisdocument CT Dossier CT Documentkoppeling CT Brief CT Excel CT Memo CT PowerPoint CT Agenda Aankondigingen Titel Hoofdtekst Verloopt Gewijzigd Gemaakt Gemaakt door Gewijzigd door Nieuwsfeed Gemaakt Gemaakt door Content Likes Antwoorden Taken Titel Begindatum Einddatum Toegewezen aan %voltooid Beschrijving Prioriteit Taakstatus Gerelateerde items Voorafgaande taken Agenda Titel Begintijd Eindtijd Beschrijving Categorie Genodigden Hoofdtekst Locatie Resource Vergaderstukken Verloopt Gemaakt Gemaakt door Gewijzigd Gewijzigd door Contactpersonen Titel Achternaam Voornaam (fonetisch) Voornaam Volledige naam E-mailadres Bedrijf Bedrijfsnaam (fonetisch) Functie Telefoon op werk Telefoon thuis Mobiel nummer Faxnummer Adres Plaats Provincie Postcode Land/regio Webpagina Notities Leeftijd Gewijzigd Gemaakt Gemaakt door Gewijzigd door CT Basisdocument CT Document Categorie DocumentStatus* Documenttype Eigenaar* Korte omschrijving Vertrouwelijkheid CT Document Document-ID (kenmerk) Naam Titel* (onderwerp) Auteur* Versie* Gemaakt Gemaakt door Gewijzigd Gewijzigd door CT ProRail document CT Agenda CT Brief CTProRail document CT PowerPoint CT ProRail document CT Memo CT ProRail document CT Dossier Naam Titel Beschrijving CT Excel CT ProRail document CT Doc.koppeling Naam Url CT ProRail document CT basisdocument Proces*

But….

Key give aways  User Adoption  Governance  SharePoint Out of the Box : know the boundaries and limitations  SharePoint Online (cloud): know the roadmap

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