Archivage Electronique: Comment Ca Marche?

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Information about Archivage Electronique: Comment Ca Marche?
Technology

Published on October 9, 2009

Author: senejug

Source: slideshare.net

Description

The companies which are successful today take advantage of the most modern tools, the ones that optimize the return on investment and adapt well to the business environment.

Document management plays in this case a central role. It is, thus, essential for a modern institution to organize its activities via sophisticated archiving systems.

In such cases, information related to business events and ongoing activities is complete and available at all times. Commercial procedures are more efficient while customer satisfaction improves.

SPECIALIZED IN DMS (DOCUMENT MANAGEMENT SYSTEM) GENERATION NUMERIQUE SENEGAL

DocuWare is pioneer in this domain More than 6000 compagnies customer of DW built their succes by implementing our application. The customers show of them positive experiences and confirm the advantages that present our solutions

DocuWare is pioneer in this domain

More than 6000 compagnies customer of DW built their succes by implementing our application.

The customers show of them positive experiences and confirm the advantages that present our solutions

In any corporation, you receive and send a lot of letters, faxes, e-mails and many other types of documents on a daily basis. The staff, then, preserves the documents either as paper in file cabinets or as electronic files and emails on the hard disks and network drives.

In any corporation, you receive and send a lot of letters, faxes, e-mails and many other types of documents on a daily basis.

The staff, then, preserves the documents either as paper in file cabinets or as electronic files and emails on the hard disks and network drives.

The systematic archiving of the paper documents is expensive in time, money and space Finding the archived documents is often difficult and appears sometimes unfruitful. Difficulties in managing documents in an organized and secured manner , and according to company guidelines High risk of loss of documents in the event of unexpected disasters

The systematic archiving of the paper documents is expensive in time, money and space

Finding the archived documents is often difficult and appears sometimes unfruitful.

Difficulties in managing documents in an organized and secured manner , and according to company guidelines

High risk of loss of documents in the event of unexpected disasters

A good DMS Application may be able to automatically manage any type of documents, independently from its source, while following strict internal procedures of data control and data integrity. It has to be possible to import, classify and store documents by creating indexing features and full text information. It has to be possible to facilitate documents accessibility and search process.

A good DMS Application may be able to automatically manage any type of documents, independently from its source, while following strict internal procedures of data control and data integrity.

It has to be possible to import, classify and store documents by creating indexing features and full text information.

It has to be possible to facilitate documents accessibility and search process.

 

A DMS application may be able to combine documents independently from their source, in the same central system according to standard criteria; as in electronics file cabinets. This Principle also applies to corporate documents (digitized or create in your own system of data processing), with the correspondence, the technical diagrams, the images and any type of documentation, like e-mails and the Microsoft Office files. The Access to the documents may be protected

Centralization of the archived data Availability of the information at any time and anywhere Simple and fast search queries Intergration of all workflow Optimal security

Centralization of the archived data

Availability of the information at any time and anywhere

Simple and fast search queries

Intergration of all workflow

Optimal security

Thanks to our partener DOCUWARE we currently supply the most complete solution of Document Management System (DMS) on the market. DocuWare is the only european editor to have received a ratification of the United States of America Departement of Defense for its reliability.

Thanks to our partener DOCUWARE we currently supply the most complete solution of Document Management System (DMS) on the market.

DocuWare is the only european editor to have received a ratification of the United States of America Departement of Defense for its reliability.

It is possible to read and to show all the documents of the cupboard, or selected documents, from a CD or DVD. It is so possible to distribute catalogs, lists an technical drawings on CD/DVD in any simplicity to the customers and to the suppliers who have not a system installed DW

It is possible to read and to show all the documents of the cupboard, or selected documents, from a CD or DVD.

It is so possible to distribute catalogs, lists an technical drawings on CD/DVD in any simplicity to the customers and to the suppliers who have not a system installed DW

The volume always increasing of the e-mails can be also archived with ease. DocuWare can import e-mails from Microsoft Outlook and Exchange, as well as from Lotus Note / Domino. The sender, the adress, the date, the objet and the other information of this type are used for the automatic indexation

The volume always increasing of the e-mails can be also archived with ease.

DocuWare can import e-mails from Microsoft Outlook and Exchange, as well as from Lotus Note / Domino.

The sender, the adress, the date, the objet and the other information of this type are used for the automatic indexation

The access to documents is safely controlled thanks to a detailed concept of authorization, constituted by groups, by roles and profiles. This concept guarantees that the employees, the auditors, the customers, the suppliers, etc … see only documents corresponding to their level of authorization. Furthermore, the fonctions of journalisation allow to determine who reached a document and modified it, and at which moment, even several years later.

The access to documents is safely controlled thanks to a detailed concept of authorization, constituted by groups, by roles and profiles. This concept guarantees that the employees, the auditors, the customers, the suppliers, etc … see only documents corresponding to their level of authorization.

Furthermore, the fonctions of journalisation allow to determine who reached a document and modified it, and at which moment, even several years later.

DocuWare help you to automate your working processes based on the documentation It guarantees a correct sending documents to the person suited and, thanks to the joined stamps and to the lists of tasks of the C-F module, the processes of configuration are children game

DocuWare help you to automate your working processes based on the documentation

It guarantees a correct sending documents to the person suited and, thanks to the joined stamps and to the lists of tasks of the C-F module, the processes of configuration are children game

One of the main things favors of the DMS is the possibility of reaching your online documents, independently of their place. DocuWare can offer an authorized access to documents and cupboard of the archives of documents centralized all around the world by the note of Internet and with a total feature. All witch you need is the correct IP adress configured on the customer computer

One of the main things favors of the DMS is the possibility of reaching your online documents, independently of their place.

DocuWare can offer an authorized access to documents and cupboard of the archives of documents centralized all around the world by the note of Internet and with a total feature.

All witch you need is the correct IP adress configured on the customer computer

Génération Numérique Sénégal Central Park (ex 4C) Avenue Malick Sy X autoroute Dakar – SENEGAL Téléphone : + 221 821 81 45 Portable : + 221 77 454 73 04 ou 77 325 13 39 E-mail : gnuse523@gmail.com

Génération Numérique Sénégal

Central Park (ex 4C)

Avenue Malick Sy X autoroute

Dakar – SENEGAL

Téléphone : + 221 821 81 45

Portable : + 221 77 454 73 04 ou 77 325 13 39

E-mail : gnuse523@gmail.com

 

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