Applicant tracking module

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Information about Applicant tracking module
Business & Mgmt

Published on February 14, 2014

Author: empxtrack



This presentation allows you to understand the Applicant Tracking process as it exists in EmpXtrack with the help of screen shots

Applicant Tracking Module Detailed process and workflows

Purpose and Sections This presentation allows you to understand the Applicant Tracking process as it exists in EmpXtrack with the help of screen shots. Main sections are: – – – – – – Requisition creation Job Publishing Manage Requisitions Manage Candidate(s) Offer generation Configuration and Rules For sake of better visibility we have used the following names/ photos for different roles: Manager John Steel Recruiter Terri Osborn Interviewer Susan Jones Copyright 2013 | Saigun Technologies Pvt. Ltd. 2

Create a Job Requisition Job Requisitions can be for New Hires and for Replacements. EmpXtrack allows variable and multiple details to be captured for each request type. Path: Manage >> Recruitment >> Applicant Tracking >> Create New Request. The Job Request (MRF) may need approval before it is submitted to the recruiter. This workflow is configurable. Copyright 2013 | Saigun Technologies Pvt. Ltd. 3

Publish the requisition Job publishing entails opening the MRF on multiple sites, these may be: • Employee portal for IJP • Company Website and • Agency portals EmpXtrack allows all the above with seamless integration such that the inflow of candidate resume is streamlined. While publishing the recruiter has the choice of displaying the relevant data points for the visibility of prospective candidates. Copyright 2013 | Saigun Technologies Pvt. Ltd. 4

Manage Candidates Post publishing of the MRF at one or more options, system keeps receiving candidate resume without any manual interface. • Through the company website, the prospective candidates can create a login id, send resume against one or more open positions. EmpXtrack allows the candidate to maintain updated resume which is attached to the application automatically. • Recruiters at an Agency get to view the job request in full and can send resume online • Through the Employee portal, an existing employee may also send in his resume for an open position Recruiter can then shortlist candidates, schedule interview and tests. EmpXtrack send messages and email to interviewer and candidates automatically. Copyright 2013 | Saigun Technologies Pvt. Ltd. 5

Manage CV database EmpXtrack Applicant Tracking included a database for CVs to assist your search for the best candidate. We also support a notes section with each CV. This is available across multiple recruiters and comes in very handy while shortlisting candidates. Shortlisting from the database can be done based on multiple fields. Copyright 2013 | Saigun Technologies Pvt. Ltd. 6

Special Feature De-dup and Notes EmpXtrack provides two unique features to further enhance user pleasure. They are: 1. Check for Duplicate resume 2. Notes with each resume in the database Together they ensure a referencible candidate history and no duplicate resumes. Copyright 2013 | Saigun Technologies Pvt. Ltd. 7

Make Job Offer EmpXtrack can also generate a job offer to a candidate. The template is configurable. Shown below is the printable version of one such sample offer letter. The letter also embeds a URL, user name and password for online candidate’s onboarding . Copyright 2013 | Saigun Technologies Pvt. Ltd. 8

Capture Interview Feedback EmpXtrack allows the interviewer and test coordinator to view job requests, candidate profile, recruiter notes and all past feedback before giving their feedback in a pre defined format including competency ratings ,comments and final ratings and recommendations. Copyright 2013 | Saigun Technologies Pvt. Ltd. 9

Configuration Settings EmpXtrack provides very comprehensive configurations for Request creation, Publishing, Capturing Candidate details, Search setup, Resume shortlisting, Interview setting and Result capture. The workflows and fields are configurable through the UI, accessible to the Administrator. Copyright 2013 | Saigun Technologies Pvt. Ltd. 10

For a demo or more information please contact Copyright 2013 | Saigun Technologies Pvt. Ltd. 11

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