AGM Mar 06 Final frm Kim e

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Information about AGM Mar 06 Final frm Kim e
Entertainment

Published on December 7, 2007

Author: Talya

Source: authorstream.com

RCAF Officers’ Mess Annual General Meeting 24 March 2006 :  RCAF Officers’ Mess Annual General Meeting 24 March 2006 Mess Committee:  Mess Committee PMC – LCol Doug Cargo (CAS) VPMC – Maj Lisa Taylor (CAS) Housing – Maj Steve MacEwen (ADM IE) Entertainment – Maj Rob Henry (CMS) A/Entertainment – Capt Gero Cumbo (ADM IM) Bar – Maj Heather Raney (CAS) Finance – Capt Bob Ebsary (ADM FIN CS) Membership – Maj Mikola Czich (MASIS) Mess Committee (cont’d):  Mess Committee (cont’d) Heritage – Maj Mat Joost (ADM HR-Mil) Secretary – Maj Mat Joost (ADM HR-Mil) Publications – VACANT Messing – Capt Yves Grenier (ADM HR-Mil) At large – Capt Darrell James (ADM HR-Mil) Associates – Alex Saunders/Marv Sywyk Acting Mess Manager – Kim Whelan Ass’t Mess Manager – Ian Petrie Associate Sub-Committee:  Associate Sub-Committee Advisory Function to support the Executive Committee Provide input from our large Associate membership Foster good working relationship Chairperson – Mr Alex Saunders Sub-Chair – Mr Marv Sywyk Level 1 Reps (05/06):  Level 1 Reps (05/06) Level 1 Reps 05/06 (cont’d):  Level 1 Reps 05/06 (cont’d) Membership Feb 06 (Feb 05):  Membership Feb 06 (Feb 05) Regular Members (Reg and Res) – 1221 (1103) Associate Members – 365 (417) Associate Out of Town – 108 (122) Honorary – 17 (17) Total – 1711 (1659) FYI Mess Dues:  Mess Dues Air Force Mess Dues are $20 + GST Army Mess same as the Air Force Navy Mess $25 + GST Mess Dues last raised in 1992 No plan to increase Mess Dues Communication:  Communication Weekly e-mail notice RCAF Flyer Mess Internet Site (http://www.rcafofficersmess.on.ca) PMC NOTAMs Entertainment Event Advertising through SSS points in all NCR buildings Challenges:  Challenges Regular members moving away from the downtown core Extremely varied demographics Lack full public support Competition from other Messes Need to operate within budget Need capital improvements Objectives:  Objectives Rejuvenate the Mess as a social meeting place for Officers Maintain strong Associate membership Respond to members’ interests Maintain financial viability Recent Initiatives:  Recent Initiatives Entertainment Web site Barrier Free Access Repatriation of Food Services Parking for Mess Entertainment Events Clarification of Policies on: Number of guests permitted at an Ent Event (8) Cancellation of reservations for Ent Events Posting and Retirement Gifts Recent Initiatives (con’t):  Recent Initiatives (con’t) Revitalization of Heritage Displays Protocol for Acceptance of Heritage and Historical Items Refinishing/Replacement of Mess Furniture Re-invest in Infrastructure Public Support :  Public Support Mess Manager’s salary Paper & stationary subsidy $4.5K Cleaner’s salary $30K Subsidy for RCAF Mess Dinner $1.5K Subsidy for property taxes, and building repairs $50k Public support for fire inspections, utilities provisions and garbage disposal Support for various initiatives throughout the year Slide15:  VPMC Maj Lisa Taylor RCAF Anniversary Mess Dinner:  RCAF Anniversary Mess Dinner Thursday 30 March 2006 Room Administration Fees:  Room Administration Fees Mess has subsidized DND and OGD conferences and meetings Cost to the Mess in O&M Introduced a rejuvenated fee schedule in Mar 02; recently updated Autumn 2005 Represented $60k in FY04 (Jan 05) Groups with historical links to the Air Force and the Mess continue to enjoy Mess support Bottom Line: There are costs associated with DND/CF’s conduct of business! Slide18:  Heritage Maj Mat Joost Heritage :  Heritage Reviewed all artefacts, paintings, prints, photos and documents NPF revamp of DA completed, Mess now reviewing DA, including Heritage items Stockpile of interesting photos created for replacement of faded or damaged photos in cockpit Photos acquired of pre-WW2 Senior Air Officers ENTERTAINMENT REPORT ‘06:  ENTERTAINMENT REPORT ‘06 Members are: Maj Rob Henry, Capt Gero Cumbo, Kim Whelan. Outline:  Outline General principles Budget Survey Findings Key actions Implementation General Principles:  General Principles General principles: Provide interesting, good-value events… Foster better representation of regular and associate members at events. Rationalize events and “shift resources” from low-value events to new activities. Receptive to ideas. Entertainment Budget: FY 06/07:  Entertainment Budget: FY 06/07 New budget effective 1 Apr 06 Total revenues (ticket sales): $82.8K Total expenditures (cost of goods, labour – exclusive of bar operations): $150.9K Deficit: $68.1K Members’ survey:  Members’ survey Aim of survey was to: Solicit feedback and views from membership re entertainment functions. To use this information to focus on delivering events that better serve the membership as a whole (guiding principle: “rationalize” within budget envelope) Provide action plan. by Capt Calogero S Cumbo Assistant Entertainment Officer :  by Capt Calogero S Cumbo Assistant Entertainment Officer RCAF Officers’ Mess Entertainment Survey Results February 9-16, 2006 The Survey:  The Survey Outline:  Outline 1. Who replied? 2. How often do they come? 3. Games Night? 4. How are we doing? 5. What are we not doing? 6. Ladies Night? 7. Distribution Methods? 8. About this survey… 1. Who replied?:  1. Who replied? 2. How often do they come?:  2. How often do they come? 3. Games Night: results:  3. Games Night: results 77 would attend a games night 3. Games Night: recommendations:  3. Games Night: recommendations Organize two games nights, alternating 1. Darts/cards/board: Upstairs in Tower room 2. Pool/Foosball: in cockpit Details Tuesday nights, 1800-2100 Email positive respondents for frequency: Weekly, Fortnightly, Monthly Offer dinner (for sale): Curry, Wurst, Pizza, Wings, … Ensure we have the following: 5 Chess/Checker boards 3 Backgammon boards 12 decks of cards 4 Dart boards 2 Trivial Pursuit games 2 Risk games At the games nights, put out sign up sheets for other games for tournaments Plan these in conjunction with TGIF, or Candlelight dinner 4. How are we doing?:  4. How are we doing? 4.1 Scale (115 replies) Final version of question Values: 5 Excellent, 4 Very Good, 3 Ok, 2 Mediocre, 1 Poor All but 1 filled out by Regular members Results: average rating (between 1 and 5) and ranking of events by frequency of attendance 4.2 Checklist (51 replies) Initial draft Directed to check events that we are doing well Filled out by 30 Regulars and 21 Associates Results are the percentage checked 4.1 How we are doing: Scale:  4.1 How we are doing: Scale 4.2 How we are doing: Checklist:  4.2 How we are doing: Checklist 4.3 How we are doing: Observations:  4.3 How we are doing: Observations The following events were rated at least “Very Good” (4) by those who attended them: Wine Tastings, Candlelights, Pub Nights, Remembrance Day, Casino Fireworks, Childrens’ Christmas Party, Fathers’ Day Lobster Dinner, Mess Dinners and Easter/Mothers’ Day Brunch Candlelights and Pub Nights were ranked highest by most members For all the money spent on it, New Year’s Eve only ranked 12th of 18, with a rating of 3.8 (between “Very Good” and “Ok”) and 9th of 18 with only 33% saying it was “Done Well” TGIF, Fish Fridays and Friday Buffet were ranked high more by Associates than Regular members Canada Day, Curry Tuesdays and especially Wurst Wednesdays are ranked lowest by most members 5. What are we not doing?:  5. What are we not doing? 5.0 Comments 173 Comments from 109 respondents 5.1 Facilities Use of space Hours Services 5.2 Existing Events Do More of… Suggestions 5.3 New Events 5.0 Comments:  5.0 Comments 5.1 Facilities: Use of space:  5.1 Facilities: Use of space Regular lunches in Dining room: Mon - Fri A quiet/TV room with comfortable chairs and newspapers Smaller tables in the dining room for parties of 2 or 4 A full renovation of the snooker table Putting food and hot plates on the Pool table and get it leveled See the piano and shuffle board again 5.1 Facilities: Hours:  5.1 Facilities: Hours Have longer hours of operation Ensure Bartender doesn’t close early when there are members still present For large events, more bartenders Open later hours for activities such as watching sports on TV Evening and/or weekend access to Mess pool table 5.1 Facilities: Services:  5.1 Facilities: Services Babysitting service for events (3) Ballroom dance lessons (2) Taxi chits for out of towners Use of real china One pub night had paper plates Everyone to get a prize at golf tournaments Web-based reservation system 5.2 Existing Events: Do More..:  5.2 Existing Events: Do More.. 5.2 Existing Events: Suggestions:  5.2 Existing Events: Suggestions Cost Less expensive soft drinks “Salad plate only” price for Friday lunch Candlelight Dinners Not always on the same night Have a Buffet TGIF A little more hearty/appealing, maybe even dessert With DJ With other messes, in Drill Hall Pub Nights With DJ, to control sound level Entertainment Budget: FY 06/07:  Entertainment Budget: FY 06/07 New budget effective 1 Apr 06 Total revenues (ticket sales): $82.8K Total expenditures (cost of goods, labour – exclusive of bar operations): $150.9K Deficit: $68.1K Members’ survey:  Members’ survey Aim of survey was to: Solicit feedback and views from membership re entertainment functions To use this information to focus on delivering events that better serve the membership as a whole (guiding principle: “rationalize” within budget envelope) Provide action plan 5.3 New Events (1/3) :  5.3 New Events (1/3) Game Tournament (2) Game Lesson Night (Bridge (2), Poker) Karaoke Sports Game Viewing Night (3) A Day at the Race Nights for certain ranks only Capt/Lt night, Maj night… Events for a younger crowd (2) (i.e. less 50's music and bands) 5.3 Events: New (2/3):  5.3 Events: New (2/3) Dinner Theatre Disco Theme Dance (70s/80s) Formal Ball (Spring) Italian Wine Dinner Martini Tasting Mixed Mess Dinners Mother’s Day Dinner (Sat. night before) Murder Mystery Night (2) 5.3 Events: New (3/3):  5.3 Events: New (3/3) Reunion Nights (2) Air Staff activities in town Single Malt Scotch Tasting Night Seafood Nights (other than Father's day or Pub night) Steak & Martini Night Steak/Burger/BBQ Nights (2) Theme Movie night Rocky Horror, Marx Brothers, Monty Python Wine & Cheese Night Winter Carnival Weekends 6. Ladies Night:  6. Ladies Night 35 people said that they were interested in a Ladies night Recommendation: Plan initial organizational meeting Wine & Cheese Email those who indicated an interest Have them choose their own facilitator Have them consider a “Civilian Partner” night 7. Distribution Methods.:  7. Distribution Methods. 8. About this survey…:  8. About this survey… Was it worthwhile? Was the information gained useful? Was the cost to get it acceptable? If this survey is done again: When: annually, every 5 years, on web site, on members’ anniversary date? Recommend that it be done Electronically easier to distribute to members and reward them: ensure we have emails for all members Allows us to respond to particular comments Key Recommended Changes :  Key Recommended Changes Add: Winter “Spring” Ball (2007). Our Mess only, potential to combine with other Messes Add: Games nites (bi weekly or monthly) and Ladies Night (monthly, bi-monthly or quarterly Drop: Canada Day Rotate: Candlelight dinners from Thurs only to rotating Thurs and Sat (bi-weekly) Amend: Change the NY event to one activity only (formal) Amend: Change production / dist of quarterly calendar to provide insert only. Potential (likely) changes:  Potential (likely) changes Scotch tasting night (separate from Robbie Burns) Seafood, steak, burger, BBQ Nights Theme nites (eg. movie and reunion nights) Wine & cheese night Winter Carnival / Winterlude activities Big game nites Activities with other messes (sports, tournaments, etc). TGIT Sens (and other) game tickets at more events Subsidized day care at Mess (e.g.. Pub nite, ladies nite) To Discuss :  To Discuss Under consideration: Cut noon bar service on Mondays Change food service for Curry Tuesday and Wurst Wednesdays Drop 2nd golf tourney, or players pay for own food. OPI(s) required Implementation :  Implementation Advise membership of new, amended and cancelled events/activities. Take full advantage of website, emails and next insert Solicit for event OPIs and interested members to get involved (Ladies nite, theme nites, games nite, Golf Tournament, etc) Questions?:  Questions? Slide56:  Bar Operations Maj Heather Raney Bar Operation:  Bar Operation New Bar Supervisor – Manon Holmes End Jan 06 – $3 K profit YTD Bar Operation going very well, however…. Recommend closing bar on Mondays, as per Entertainment recommendations Review of beer prices has been done, and no change 17 Lines of Draft – 3 RCAF Private Label Premium House Wines changed to Lindemans Cawara Shiraz Cabernet Sauvignon Blend (Red) and Lindemans Cawara Semillon Chardonnay Blend (White) Increase in wine sales at all Candlelight Dinners Slide58:  Food Services Capt Yves Grenier Food Services:  Food Services Kitchen Fully Operational Stopped the loss cycle Profit 36K in 2005-06 Projecting a profit of $18K in 2006/07 Spent 52K for kitchen equipment and renovation in 2005/06 New Executive Chef Wayne Foster, Red Seal accredited Slide60:  Soup and Sandwich Bar in Cockpit Bar Monday –Thursday, plus a hot meal on Tuesdays and Wednesdays Free TGIF Lunch in Cockpit Bar on Fridays 12h20-13h20 Dining Room open Fridays 11h30-13h30 full hot & cold buffet – Fish & Chips last Friday of the Month Dining Room subsidized by private function revenues Slide61:  Housing Maj Stephen MacEwen Housing:  FY 05/06 CAPITAL PLAN PROJECTS Housing Slide63:  Replacement of Dishwashers $11K – Completed in FY 05/06 Housing:  Housing BARRIER FREE ACCESS PROJECT Publicly funded, PWSGC managed Option analysis completed Only acceptible option exceeded CFSU(O) budget (2X) Delayed pending approval process and funding Anticipate: Design: winter 06/07 Construction: summer 07 or 08 Significant impact on Capital Plan Option 1:  Option 1 Option 5:  Option 5 Housing:  FY 06/07 CAPITAL PLAN Housing Slide68:  Motion to approve Capital Plan Slide69:  Finance Capt Rob Ebsary Budget:  Budget FY changed from 1 March – 28 February to 1 April - 31 March Proposed Budget:  Proposed Budget Balanced Budget (Modest Profit) General Rev & Exp based on actual 2005 stats Expanded on the preventative maintenance program Continuing room administrative fees Bar Services based on actual 2005 stats Proposed Budget (cont):  Proposed Budget (cont) Food Services based on 2005 catering revenue RCAF Catering increased with new kitchen equipment (funded by PSP) Entertainment Program based on 2005 program Continued success with Pub nights Questions?:  Questions? Motion to approve budget Slide74:  Questions? RCAF Anniversary Mess Dinner:  RCAF Anniversary Mess Dinner Thursday 30 March 2006 Mess Committee:  Mess Committee PMC – LCol Doug Cargo (CAS) VPMC – Maj Lisa Taylor (CAS) Housing – Maj Steve MacEwen (ADM IE) Entertainment – Maj Rob Henry (CMS) A/Entertainment – Capt Gero Cumbo (ADM IM) Bar – Maj Heather Raney (CAS) Finance – Capt Bob Ebsary (ADM FIN CS) Membership – Maj Mikola Czich (MASIS) Mess Committee (cont’d):  Mess Committee (cont’d) Heritage – Maj Mat Joost (ADM HR-Mil) Secretary – Maj Mat Joost (ADM HR-Mil) Publications – VACANT Messing – Capt Yves Grenier (ADM HR-Mil) At large – Capt Darrell James (ADM HR-Mil) Associates – Alex Saunders/Marv Sywyk Acting Mess Manager – Kim Whelan Ass’t Mess Manager – Ian Petrie

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