Accelerating Procurement Processes with eSignatures

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Information about Accelerating Procurement Processes with eSignatures

Published on March 6, 2009

Author: jasonlk

Source: slideshare.net

Description

How the American Lung Associations accelerates its procurement processes with EchoSign e Signatures.

From the web's #1 electronic signature service, www.echosign.com

Accelerating Procurement Processes with eSignatures

Cathie Arnold Vice President, Finance & Operations American Lung Association New England Speakers

Why eSignatures? Why Now? American Lung Association, New England Case Study EchoSign Demo Q&A (Submit Questions in Chat Window) Agenda

Why e-Signatures, Why Now? In 2000, the Federal E-SIGN Act was passed, making e-signatures legally equivalent to written signatures Legal: Electronic signatures are legally binding Tested: Industry leaders such as Microsoft, Schwab and Cisco Systems rely on millions of eSignatures each year Secure & Compliant: eSignatures are more secure than written/fax signatures

In 2000, the Federal E-SIGN Act was passed, making e-signatures legally

equivalent to written signatures

Legal: Electronic signatures are legally binding

Tested: Industry leaders such as Microsoft, Schwab and Cisco Systems rely on millions

of eSignatures each year

Secure & Compliant: eSignatures are more secure than written/fax signatures

EchoSign Background History January 2006: EchoSign Pro launched March 2006: EchoSign Enterprise October 2006: EchoSign-for-Salesforce April 2007: WebEx Connect Launch Partner July 2007: BT launches to its 500,000 SMB Customers Dec 2008: Named to “Best Apps” by Salesforce.com #1 Web Signature Service Over 650,000 EchoSigners Worldwide

History

January 2006: EchoSign Pro launched

March 2006: EchoSign Enterprise

October 2006: EchoSign-for-Salesforce

April 2007: WebEx Connect Launch Partner

July 2007: BT launches to its 500,000 SMB Customers

Dec 2008: Named to “Best Apps”

by Salesforce.com

#1 Web Signature Service

Over 650,000 EchoSigners Worldwide

Where does EchoSign work?

Life Before EchoSign: Cumbersome, Manual Process Minutes 5-7 Days Less More Contract Volume Time to Send, Sign, File Vendor Process Customer Process Scan Contract

Life With EchoSign – 3 Easy Steps! Less More Contract Volume Time to Send, Sign, File 42 Mins

eMail from EchoSign Document Password Protection Available Obtain e-Signature or Written Signature Signer Does Not need an EchoSign Account Track Team’s Contracts – What’s Signed and What Isn’t Send Reminders Audit Trails All signed contracts are imaged, PDF’d, e-mailed to all parties, and uploaded into your EchoSign account (or salesforce.com) How Does It Work? As Easy to Use as eMail

eMail from

EchoSign

Document Password

Protection

Available

Obtain e-Signature

or Written Signature

Signer Does Not need an EchoSign Account

Track Team’s Contracts – What’s Signed

and What Isn’t

Send Reminders

Audit Trails

All signed contracts are imaged, PDF’d,

e-mailed to all parties, and uploaded into your

EchoSign account (or salesforce.com)

Case Study Cathie Arnold Vice President, Finance & Operations American Lung Association New England

Overview Founded in 1904 to Fight Tuberculosis Oldest Voluntary Health Organization in the US Mission: To Prevent Lung Disease and Promote Lung Health American Lung Association of New England Covers Six States in Northeast US Launched “Own Your Air” Campaign

Founded in 1904 to Fight Tuberculosis

Oldest Voluntary Health Organization in the US

Mission: To Prevent Lung Disease and Promote Lung Health

American Lung Association of New England Covers Six States in Northeast US

Launched “Own Your Air” Campaign

Challenge How to Bring Efficiency to a Paper-based Process? Process 100-150 Purchase Orders Per Week Bottle-necked Lengthy Approval Cycles Late Payments and Penalties

How to Bring Efficiency to a Paper-based Process?

Process 100-150 Purchase Orders Per Week

Bottle-necked Lengthy Approval Cycles

Late Payments and Penalties

Need for a Solution That Would Actually Be Used Problems With Existing Online Accounting Solution Separate Login Not User Friendly No Remote Access

Problems With Existing Online Accounting Solution

Separate Login

Not User Friendly

No Remote Access

EchoSign Solution Approval Part of Daily Tasks in Finance Invoices Not Misplaced Processed in Minutes Processed Remotely Central Electronic Database for Easy Access/Referral Purchase Orders Can Be eMailed to Vendors

Approval Part of Daily Tasks in Finance

Invoices Not Misplaced

Processed in Minutes

Processed Remotely

Central Electronic Database for Easy Access/Referral

Purchase Orders Can Be eMailed to Vendors

Discussion Roque Versace, VP Sales, EchoSign “ EchoSign fits into our existing procurement processes seamlessly.” Cathie Arnold, VP Finance & Operations American Lung Association New England

DEMO “ We began evaluating EchoSign for Salesforce five days ago and within two days had three clients complete electronic agreements signatures. We had an outstanding agreement with one of those clients for weeks and they completed the e-sign process just hours after it was sent”

Review your Contracts Signing “Pain” Where Could you Benefit from Greater speed, Ease, Efficiency, and Compliance? Plan a Pilot Talk to Us About Your Specific Needs Get a Team – Who else Wins With Better Efficiency? Try EchoSign Quickly Sign Up and Send a Contract In Less than a Minute Next Steps

Review your Contracts Signing “Pain”

Where Could you Benefit from Greater speed, Ease, Efficiency, and Compliance?

Plan a Pilot

Talk to Us About Your Specific Needs

Get a Team – Who else Wins With Better Efficiency?

Try EchoSign Quickly

Sign Up and Send a Contract In Less than a Minute

Question & Answer WWW.ECHOSIGN.COM 877 – ECHOSIGN [email_address] Contact Information

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