A Case Study of Banner @ HCT

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Information about A Case Study of Banner @ HCT
Education

Published on March 13, 2014

Author: ktariq

Source: slideshare.net

Khalid Tariq 3rd March, 2014 A Case Study of Extending Student Services with Banner @ HCT

Agenda  Introduction  Banner Student Modules:  Setup Modules  Student Modules  Staff Modules  HCT Extension Applications to Banner Student • Q & A

Introduction 1

1988 4 Campuses 239 Students 2014 17 Campuses ~20,000+ Students ~42,000+ Graduates ~60,000+ Credentials Awarded ~1800+ Faculty and Staff from 60+ countries 7 Faculties (Academic Divisions)

CentralSupportStructure

Banner Student Banner HR Banner Finance Banner Advancement Flexible Registration

1995 • HCT Implemented Banner 2 2005 • 1st in Middle East to upgrade to Banner 7 2008 • 1st outside US to upgrade to Banner 8 (3rd including US) 2009 • 1st in UAE to go live with Advancement 2010 • Merit Award for playing a leadership role in Community Source Initiative 2011 • 1st in Middle East to implement Flexible Registration and TouchNet 2012 • 1st in Middle East to implement Oracle Exadata for Banner 2012 • 1st Institution hosted Groovy/Grails Code Camp at HCT 2013 • Upgraded all Banner modules to latest version in Banner 8 and preparing for Banner XE implementation 2013 • HCT won ARAB COMPUTER NEWS Award for “Education Project of the Year” for implementing BANNER on Exadata

Student, A/R, Flex Registration, Finance, HR, Adva ncement, Position Control Curriculum Development System Learning Management System Business Intelligence Portal Enterprise Architecture Library Information System Document Management System Scheduling Software Mehnaty (Job Search) Enterprise Feedback Management Payment Gateway eText Aggregators Help Desk/Knowledge Management Banner

Banner Student Modules 2

A Case Study of Extending Student Services with Banner @ HCT INB Banner XE SSB Ellucian Mobile Banner Interfaces

A Case Study of Extending Student Services with Banner @ HCT Internet Native Banner (INB)

A Case Study of Extending Student Services with Banner @ HCT Banner XE

A Case Study of Extending Student Services with Banner @ HCT Self-Service Banner (SSB)

A Case Study of Extending Student Services with Banner @ HCT Ellucian Mobile

A Case Study of Extending Student Services with Banner @ HCT 1 - Setup 1.1 Catalog 1.2 CAPP  1.3 Location Management 1.4 Schedule 1.5 Events Management 2 - Student 2.1 Student Recruitment 2.2 General Person - Students 2.3 Admissions 2.4 General Student 2.5 Registration 2.6 Accounts Receivable 2.7 Academic History 2.8 Graduation 3 - Staff 3.1 General Person - Staff 3.2 Faculty Information 3.3 Faculty Qualifications  CAPP – Curriculum Advising and Program Planning

A Case Study of Extending Student Services with Banner @ HCT 1 - Setup 1.1 Catalog 1.2 CAPP  1.3 Location Management 1.4 Schedule 1.5 Events Management 2 - Student 2.1 Student Recruitment 2.2 General Person - Students 2.3 Admissions 2.4 General Student 2.5 Registration 2.6 Accounts Receivable 2.7 Academic History 2.8 Graduation 3 - Staff 3.1 General Person - Staff 3.2 Faculty Information 3.3 Faculty Qualifications  CAPP – Curriculum Advising and Program Planning

1.1 Catalog – Banner Baseline  Basic Course Information  Course Title  College  Division Department  Credits  Level  Grading Mode  Schedule Type  Course Details  Co-requisites  Equivalencies  Course Description A Case Study of Extending Student Services with Banner @ HCT  Course Pre-requisites  Course Pre-requisites (Simple or Complex)  Test Restrictions  Course Restrictions  By term  By Campus  By Field of Study (Major/Minor/Conc.)  By Class  By Level  By degree  By Program  By Cohort  By College  By Attributes

1.2 CAPP – Banner Baseline  CAPP Requirements  Program Definition Rules  Program Requirements  Area Library  Area Requirements  Category, Instructor  Meeting Location(Building, Room etc.)  Compliance Information  Compliance Request Management  Compliance Print Type Rules  Compliance Default Parameters A Case Study of Extending Student Services with Banner @ HCT  Curriculum Rules and Controls  Curriculum Rules Control  Curriculum Rules  CAPP Student Adjustments  Student Adjustment Library  Student Program Adjustment  Student Area Adjustment  Student Targets, Waivers and Substitutions

1.3 Location Management– Banner Baseline  Buildings Definition  Campus  Site  College  Department  Address  Attributes A Case Study of Extending Student Services with Banner @ HCT  Room Definition  Status  Description  Capacity / Maximum Capacity  Gender  Type (Classroom/Residence/Office)  College  Department  Room Rate  Dimensions  Attributes  Room Assignment  Meals Assignment  Phone Assignment  Events Assignment

1.4 Scheduling – Banner Baseline  Meeting Times and Instructor  Meeting Type  Start date, End Date  Days scheduled  Start Time, End Time  Category, Instructor  Meeting Location(Building, Room etc.)  Schedule Detail  Section Links and Co-requisites  Section Fees  Degree Program Attributes  Section Contracts  Block Schedules A Case Study of Extending Student Services with Banner @ HCT  Section Prerequisites and Test Score Restrictions  Prerequisite Check Method  Section Test Score and Prerequisite Restrictions  Section CAPP Area Prerequisite Restrictions  Schedule Restrictions  By Department  By Field of Study  By Class  By Level  By Degree  By Program  By Campus  By College  By Student Attribute and Cohort

1.5 Events Management – Banner Baseline  Define Events  Register People in Events  Define Functions  Revenue  Expenses  Fee Structure  Target Audience  Mailings  Menu  Enter Function Participants  Define Tasks in a Function A Case Study of Extending Student Services with Banner @ HCT Event Function Tasks Function Tasks Events Hierarchy NOTE: HCT is not currently using this module but plans to use it in near future

A Case Study of Extending Student Services with Banner @ HCT 1 - Setup 1.1 Catalog 1.2 CAPP  1.3 Location Management 1.4 Schedule 1.5 Events Management 2 - Student 2.1 Student Recruitment 2.2 General Person - Students 2.3 Admissions 2.4 General Student 2.5 Registration 2.6 Accounts Receivable 2.7 Academic History 2.8 Graduation 3 - Staff 3.1 General Person - Staff 3.2 Faculty Information 3.3 Faculty Qualifications  CAPP – Curriculum Advising and Program Planning

2.1 Student Recruitment – Banner Baseline  Add Recruit/Prospect Information  High School Information  Other Colleges Information  Bio/Demographical Information  Address and Contact Details  Assign Prospects to Recruiters  Track Appointments/Contacts/Visit by Recruiters  Setup Communication Plans for Recruits (Letter/Mail Generation) A Case Study of Extending Student Services with Banner @ HCT NOTE: HCT is not currently using this module but plans to use it in near future along with a Constituent Relationship Management (CRM) System.

2.2 General Person (Students) – Banner Baseline  General Person Identification Information  Name, Legal Name, Known As Name, etc.  IDs  Address, Telephone, Email, Emergency Contact  Bio/Demo Information  Person Holds  Medical Information  International Information – Passport, Visa, etc.  Appointments/Contacts with Person A Case Study of Extending Student Services with Banner @ HCT

2.2 General Person (Students) – Banner Baseline  General Person Identification Information  Name, Legal Name, Known As Name, etc.  IDs  Address, Telephone, Email, Emergency Contact  Bio/Demo Information  Person Holds  Medical Information  International Information – Passport, Visa, etc.  Appointments/Contacts with Person A Case Study of Extending Student Services with Banner @ HCT

2.3 Admissions – Banner Baseline  Admissions Application  Desired Campus, Curriculum, etc.  Admission Checklist Items  Admission Fees  High School Grades  Prior College and Degrees  Test Scores  Admissions Decision A Case Study of Extending Student Services with Banner @ HCT

2.4 General Student – Banner Baseline  General Student  Campus, Curriculum, etc.  Fee Rules  Activities  Academic Standing  Expected Graduation Date  Assign Advisors to Students  Track Cooperative Education Work (Internships)  Tag Student Cohorts and Attributes  Special Needs Student Tracking A Case Study of Extending Student Services with Banner @ HCT

2.5 Registration– Banner Baseline  Student Enrollment and Registration  Course Section  Registration Status  Grading Mode  Class Roster and Attendance List  Course Fees Assessment Rules  Registration Waitlist  Enrollment Verification Request A Case Study of Extending Student Services with Banner @ HCT

2.6 Accounts Receivable – Banner Baseline  Student Account Details  Payment Plans  Refund Processing  Third-Party Billing A Case Study of Extending Student Services with Banner @ HCT

2.7 Academic History – Banner Baseline  Transfer Course Articulation  Course Grades  GPA – Term GPA, Cum GPA  Transcript A Case Study of Extending Student Services with Banner @ HCT

2.8 Graduation – Banner Baseline  Degree Award  Degree/Curriculum Details  Graduation Details  Honors  Graduation Fees A Case Study of Extending Student Services with Banner @ HCT

A Case Study of Extending Student Services with Banner @ HCT 1 - Setup 1.1 Catalog 1.2 CAPP  1.3 Location Management 1.4 Schedule 1.5 Events Management 2 - Student 2.1 Student Recruitment 2.2 General Person - Students 2.3 Admissions 2.4 General Student 2.5 Registration 2.6 Accounts Receivable 2.7 Academic History 2.8 Graduation 3 - Staff 3.1 General Person - Staff 3.2 Faculty Information 3.3 Faculty Qualifications  CAPP – Curriculum Advising and Program Planning

3.2 General Person (Staff) – Banner Baseline  General Person Identification Information  Name, Legal Name, Known As Name, etc.  IDs  Address, Telephone, Email, Emergency Contact  Bio/Demo Information  Person Holds  Medical Information  International Information – Passport, Visa, etc.  Appointments/Contacts with Person A Case Study of Extending Student Services with Banner @ HCT

3.3 Faculty Information – Banner Baseline  Faculty Advisor Information  Contract  Attributes  College/Department  Faculty Leaves  Faculty Assignment to Schedule  Faculty Workload A Case Study of Extending Student Services with Banner @ HCT

3.4 Faculty Qualifications – Banner Baseline  Faculty Personnel Information  Tenure Information  Sabbatical Information  Faculty Degree Information  College/Degree/Major/Graduation Details A Case Study of Extending Student Services with Banner @ HCT

HCT Extension Applications for Banner Student 3

 eTextbook Management System (ETMS)  Resources downloaded from CurricuNet to ETMS  Resource Request and Approval by Deans (based on student projections)  Resource price entry by Vendors  Resource Purchase Order Generation (Based on 20th Day Count)  Resource Reconciliation (last day of term) A Case Study of Extending Student Services with Banner @ HCT

 Bb Creative Eye  Used to Integrate Banner with Blackboard  All courses are created based on sections in Banner and template associations in Bb Creative Eye  All reports related to Blackboard Schedule and Activities  Manage CrossListing of courses in Blackboard A Case Study of Extending Student Services with Banner @ HCT

 Exam Scheduling System  Handles the exam scheduling needs  Helps manage resources(Staff, Students, Location) to avoid conflict effectively  Helps to meet campus or student specific constraints in scheduling  Following information from Banner is utilized for scheduling needs  Campus  Courses & CRNs  Department  Student Details  Student Registrations  Student Special Needs  Staff Details  Buildings and Room Details A Case Study of Extending Student Services with Banner @ HCT

 e-Advising & e-Registration  Handles the Student Advising for the upcoming semester  Helps in early planning w.r.t scheduling needs  Helps to project the section sizes for the courses  Following information from Banner is utilized:  CAPP setup  Student Record Details  Student Registration  Advisor Information  Student Grades  Prerequisite & Co-requisite Information A Case Study of Extending Student Services with Banner @ HCT

 Keeps track of all counselor/medical records for students in one central database  Records are encrypted and only available to counselors and nurses  Appointment facility generates calendar invites for students and counselors A Case Study of Extending Student Services with Banner @ HCT

 Standard Assessment Strategy for all sections of same course  Map Learning outcomes to assessments  Approval & Locking of Assessments  Component wise grade entry  Sub-component wise grade entry  Mid term grade entry  Grade Approval Process  Grade automation A Case Study of Extending Student Services with Banner @ HCT 43 Course Assessment Strategy Learning Outcomes Curriculum System E-Gradebook Banner (6,000+ CRNs) Executive Deans

 Simple tool for faculty/staff to search for students based on more than 30+ tags and statuses  The search query can be saved for later usage  Results are displayed in a tabular format and can be extracted to an Excel A Case Study of Extending Student Services with Banner @ HCT

 Online Attendance Management system available for teachers to take attendance on their desktops or mobile devices during the class:  Present  Absent  Late  Late Absent  Excused Absent  Attendance periods are generated based on the schedule in Banner  Generates 5%, 10%, >10% warnings  All Attendance related comments are maintained. A Case Study of Extending Student Services with Banner @ HCT

 Available to campus IT staff  Aids in tracking Laptop Distribution to all students in HCT  Manage charity approval workflow for students requesting for Laptop Financial Aid  Place Laptop Hold for students who received Laptops from Charity  Record Payments Received From Students A Case Study of Extending Student Services with Banner @ HCT

 An application for colleges to provide major selection capability for students  Students enter their first, second, and third choice  Program choice is confirmed based on demand of each program A Case Study of Extending Student Services with Banner @ HCT

 Based on attendance and gradebook data teachers and program chairs enter mid-term feedback as well as comments at the end of term A Case Study of Extending Student Services with Banner @ HCT

 At Risk is an important application that helps the colleges in:  Proactively identifying At Risk students  Work on the success of such At Risk students through early intervention.  Mentors assigned to students for the At Risk Identified  Follow-up mechanisms are also in place  A student can be assigned as At Risk in multiple courses against multiple categories.  At Risk assignment can be done by:  the teacher  or can also be set to assign automatically by the system based on some rules set in the settings. A Case Study of Extending Student Services with Banner @ HCT

 Courses are associated with Assessments.  Question Bank serves as the central repository for building questions for the assessments defined  Associates questions to Learning Outcomes  Has built-in moderation and approval process  Enables generation of Question Papers for courses based on outcome of approval process. A Case Study of Extending Student Services with Banner @ HCT

 IELTS/CEPA exams form an integral part of Student entry/exit criteria  Test services aids in managing the processes related to these tests  Manage Test Dates  Registration – which includes auto-generation of pre-filled IELTS forms  Verification  Upload of Internal/External Exam Results to Test Services  Approval process and upload of results to Banner A Case Study of Extending Student Services with Banner @ HCT

 Advance Payment – Loading credit on the cards  Eliminate Cash  Transaction history of all activities on the card  Supports financial aid students  Setup menu for vendors for merchandise A Case Study of Extending Student Services with Banner @ HCT

 Centralized system to bring the marking process online  Features include:  Defining exam dates  Setting up markers for the courses  Setting up marking rules  Upload of Exam Scripts/Answers/Files  Assign Markers based on Randomization Algorithm  Extraction of marking results  Questions are mapped to LOs and the results of marking can be used to Assess the learning outcome of the students A Case Study of Extending Student Services with Banner @ HCT

 Online workflow system which captures all approvals related to students  Approvers may be sitting in different geographical locations  Examples:  College Transfer form  Hold Release Application  Re-enrollment Request  Change of Major Request  User Access Request A Case Study of Extending Student Services with Banner @ HCT

 Gate access to students based on registration and schedule in Banner  Notifications to parents  Students can apply for online permissions which is processed by student services with a permission from the guardians A Case Study of Extending Student Services with Banner @ HCT

Thank You! Khalid Tariq Head of Enterprise Systems Development & QA Higher Colleges of Technology ktariq@hct.ac.ae www.hct.ac.ae

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