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9 easy ways to save on translations costs

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Information about 9 easy ways to save on translations costs
Technology

Published on February 16, 2014

Author: FerrisTranslations

Source: slideshare.net

Description

Here are 9 easy ways to save on your translation costs. A detailed description of transtion service procurement activities as well as basic information on how to request a translaton quote.
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5 Translation costs 0 Copyright © 2013 Ferris Translations. All Rights Reserved.

  Preparation of document for submission to a translations office – Do’s and Don’ts Request a quote – Tips to make sure that you are paying the least amount. Copyright © 2013 Ferris Translations. All Rights Reserved.

Copyright © 2013 Ferris Translations. All Rights Reserved.

Delete all excess empty spaces in the document that needs to be translated. Most word count programs used to define a price will count empty spaces, at least between words, especially if charging you by the line. Copyright © 2013 Ferris Translations. All Rights Reserved.

Try to always send an editable document. Don’t send a PDF if you do not have to and if you do, do the conversion yourself. 1. Here are the benefits: Quicker turnaround time 2. You save DTP (desktop publishing) costs. 3. You can be sure of the formatting of the translated document. 4. For the quotation, you have a rough idea of how many words/characters/lines are in the document. Copyright © 2013 Ferris Translations. All Rights Reserved.

How much would it cost to translate this document into ..... I need the translations as soon as possible! It is urgent! Copyright © 2013 Ferris Translations. All Rights Reserved.

Send the request over CC !! Even if you are only asking a single office, send the quote to “undisclosed recipients” so the office thinks that you are requesting a quote from several offices at the same time. Rest assured, your quote will be very competitive. Copyright © 2013 Ferris Translations. All Rights Reserved.

 Specify in the request that you would like “clean and unclean files” as a delivery. This is language vendor jargon that I have explained in my video on translation technology, but here are your benefits: 1. You will most likely get a discount if words, phrases, or segments in the document repeat. 2. You will save money on future translations (I explain this in my other video!) 3. The vendor will certainly be very honest with counting the document, assuming that you may have the tools to do this as well. Copyright © 2013 Ferris Translations. All Rights Reserved.

If there is a lot of repeat in the document, make sure to point it out. “There is a lot of repetition in the document!” If there is repetition in the document, the agency sees analysis of this as a percentage. In theory, and sometimes only to those who ask for it, this percentage should reflect your discount in some way, being either half of this percentage to all of it. An agency normally only pays the translator very little if at all for this repetition. Copyright © 2013 Ferris Translations. All Rights Reserved.

Are there a lot of numbers in your document? Ask for a discount! If the translator uses the proper tools, a lot of this is automatic. Numbers still have to be proofread, and depending on the language, also formatted, but if it is a financial document with thousands of numbers in it, you could ask for a discount. Copyright © 2013 Ferris Translations. All Rights Reserved.

  Set a budget or say that you have tight budget. Most translation vendors are human and will see that you are looking to spend as little money as possible. They want to win your business and with do their best to do just that. Copyright © 2013 Ferris Translations. All Rights Reserved.

If a translation is not urgent, don’t make it urgent. Translation offices hear “It’s urgent!” every day, at almost every request. Here is my tip: Just say, hello, I need this document by “your deadline” and I need a quote by “your set deadline”. Pure logic: Which quote will be more cost effective? The one that was done in 10 minutes or the one that took an hour? The same goes for the translation by the way… Any good thing takes time! Copyright © 2013 Ferris Translations. All Rights Reserved.

Make sure you make your expectations known and the purpose of the document clear. 1. 2. Your benefits: You save money in rework and time. You improve quality of the translation. Copyright © 2013 Ferris Translations. All Rights Reserved.

Make sure to check out my video: Translation technology - a brief but useful introduction to translation technology in order to improve quality and lower costs of your translation vendors. Visit my website at www.ferristranslations.com Copyright © 2013 Ferris Translations. All Rights Reserved.

Thanks for watching! Ferris Translations e. U. Owner: Mag. Michael Ferris Language Services Tax No.: ATU67797869 Commercial Register No. FN 393837 y Commercial Register Court: Wien Place of business: 1200 Vienna Karl Meißl Str. 4| Austria Tel.: +43 (0)699/5575199 Fax :+43 1-2536722-3925 E-mail: office@ferristranslations.com Member of the Vienna Chamber of Commerce www.ferristranslations.com Trade regulation: www.ris.bka.gv.at/defaultEn.aspx Magistrate Vienna, 20th District Copyright © 2013 Ferris Translations. All Rights Reserved.

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