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2014 NAYEN Plenary Update From Secretariat

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Information about 2014 NAYEN Plenary Update From Secretariat
Education

Published on March 8, 2014

Author: Rotary_International

Source: slideshare.net

Description

An overview of news and updates regarding Rotary Youth Exchange from the RI Secretariat. Presented at the 2014 NAYEN Conference in Cancun, Mexico on 7 March 2014.
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Update from the Secretariat Kate Hoeppel, Senior Supervisor, Youth Exchange, RI Evanston, IL, USA

Your Team at the Secretariat John Hewko, General Secretary Michele Berg, Chief Officer, Programs and Member Services Victor Barnes, Director, Programs & Grants Sharon Cyr, Manager, Programs Adam Doty, Manager, New Generations Programs Kate Hoeppel, Senior Supervisor, Youth Exchange Tom Woods, Senior Coordinator, Youth Exchange Jessica Borrego, Compliance & Reporting Coordinator, Youth Exchange • Lauren Ribant, Service Coordinator, Youth Exchange • • • • • • • • youthexchange@rotary.org TITLE | 2

Youth Service – The Fifth Avenue of Service TITLE | 3

Our Programs for Young Leaders New Generations Service Exchange Rotary Youth Exchange 15-19 Interact 12-18 Rotaract 18-30 Rotary Youth Leadership Awards (RYLA) TITLE | 4

2012-13 Youth Exchange Statistics TITLE | 5

Overall Program Participation Type of Exchange Exchanges Reported % of Total Exchanges Long-term 5,513 72% Short-term 2,113 28% TOTAL 7,626 100% Short-term 28% Long-term 72% TITLE | 6

Survey Response Rate Geographic Area Response Rate Africa 75% Asia 68% Europe 70% North America 80% Oceania 61% South America 72% WORLDWIDE 73% TITLE | 7

Historical Analysis of Total Exchanges from 2009-2013 45% 40% % Total Exchanges 35% 30% 2009-10* 25% 2010-11 20% 2011-12 2012-13 15% 10% 5% 0% South America Oceania North America Europe Asia Africa TITLE | 8

Historical Analysis of Total Exchanges from 2009-2013 100% 90% 80% % Total Exchanges 70% Africa 60% Asia Europe 50% North America Oceania 40% South America 30% 20% 10% 0% 2009-10* 2010-11 2011-12 2012-13 TITLE | 9

Long-term Exchange TITLE | 1 0

Long-term Exchanges Worldwide 34% 34% 35% % Long-term exchanges 30% 25% 18% 20% 15% 10% 10% 4% 5% 0% 0% Africa Asia Europe North America Oceania South America TITLE | 11

Long-term Exchanges by Country United States 22% Other (36 countries) 26% Brazil 11% Argentina 3% Denmark 4% Taiwan 4% Belgium 4% France 8% Canada 4% Germany 6% Mexico 8% TITLE | 12

Long-term Exchanges by Country Country United States Inbound Long-term Exchanges 1,188 Brazil 616 France 432 Mexico 432 Germany 359 Canada 227 Belgium 220 Taiwan 213 Denmark 194 Argentina 189 Other (36 countries) 1,443 ALL COUNTRIES 5,513 TITLE | 13

Short-term Exchange TITLE | 1 4

Short-term Exchanges Worldwide 56% 60% % Short-term exchanges 50% 40% 30% 20% 20% 10% 10% 8% 4% 2% 0% Africa Asia Europe North America Oceania South America TITLE | 15

Short-term Exchanges by Country United States 15% Other (30 countries) 34% Germany 9% France 7% Brazil 6% Italy 4% South Africa 4% Turkey 4% Korea 5% Finland 6% Denmark 6% TITLE | 16

Short-term Exchanges by Country Country Inbound Short-term Exchanges United States 327 Germany 185 France 144 Brazil 133 Denmark 124 Finland 118 Korea 97 Turkey 96 South Africa 90 Italy 78 Other (30 countries) 721 ALL COUNTRIES 2,113 TITLE | 17

Early Returns TITLE | 1 9

Early Returns as a Percentage of Total Exchanges TITLE | 20

Early Returns by Region 34% 35% 33% 30% % Early Returns 25% 17% 20% 15% 11% 10% 4% 5% 1% 0% Africa Asia Europe North America Oceania South America TITLE | 21

Early Returns as Percentage of Regional Total Exchanges 50% Early Returns as % of Regional Total 45% 40% 35% 30% 25% 20% 15% 10% 4% 2% 5% 3% 4% 4% 4% 0% Africa Asia Europe North America Oceania South America TITLE | 22

Early Returns by Country Country Early Returns United States 66 Brazil 30 Germany 22 France 20 Denmark 19 Canada 15 Argentina 12 Japan 11 Mexico 11 Taiwan 10 Australia 7 Switzerland 7 Other (18 countries) 59 ALL COUNTRIES 275 TITLE | 23

Early Returns by Country Other (18 countries) 15% United States 24% Switzerland 3% Australia 3% Taiwan 4% Mexico 4% Brazil 11% Japan 4% Argentina 4% Germany 8% Canada 6% Denmark 7% France 7% TITLE | 24

Early Returns as Percentage of Country Totals Country Early Returns % of Country’s Total Exchanges Philippines 2 12% Paraguay 2 10% Sweden 6 6% Denmark 19 6% Canada 15 6% Japan 11 5% Argentina 12 5% Switzerland 7 5% United States 66 4% Taiwan 10 4% Germany 22 4% Brazil 30 4% TITLE | 25

Early Returns as Percentage of Country Totals 50% % of Country's Total Exchanges 45% 40% 35% 30% 25% 20% 15% 10% 5% 12% 10% 6% 6% 6% 5% 5% 5% 4% 4% 4% 4% 0% TITLE | 26

Most Common Reported Causes of Early Returns Homesickness Prior medical or psychological condition Rule violation: other Problems with host family Inactivity in school or the community Rule violation: drug/alcohol use Breach of law Very Important Important Problems with host club Somewhat Important School problems Rule violation: romantic involvement Rule violation: unauthorized travel School requirements in home country Sudden illness or injury Other 0 20 40 60 80 100 120 TITLE | 27

Most Important Causes of Early Returns Homesickness Breach of law Prior medical or psychological condition Rule violation: drug/alcohol use Inactivity in school or the community School problems Sudden illness or injury Very Important Important Rule violation: other Somewhat Important Rule violation: romantic involvement Other Rule violation: unauthorized travel Problems with host family Problems with host club School requirements in home country 0 20 40 60 80 100 120 TITLE | 28

Certification Update TITLE | 29

Youth Exchange Certification – Year 8 • • • • 89% districts certified Annual renewal process and Recertification approx. every 6 years Outbound-only certified districts: • India: 3020, 3051, 3052, 3053, 3281, 3282, • Africa: 9110 (Nigeria), 9212(Ethiopia and Kenya only), 9220 (Comoro Islands, Djibouti, Madagascar, Mauritius, and Seychelles; Reunion and Mayotte are fully certified) • East Timor: 9500 • Newly certified district: 3240 (India) TITLE | 3 0

Required Reporting to RI • Inbound student data – All types of exchanges – Any convenient format: scans of Guarantee Forms, spreadsheets, etc. – Before or shortly after the exchange begins • Any serious student incident – Includes early returns • Annual survey TITLE | 3 1

Program Evaluations • Staff continue to perform 4-5 onsite program evaluations each year • Opportunity to ensure compliance with certification requirements an share best practices and strengthen overall program • Some general findings: – Youth Exchange builds and retains membership – Early communication of problems – Succession planning – Club motivation and compliance TITLE | 3 2

Assistance in Review of Districts’ Students Insurance Policies TITLE | 33

RI Minimum Coverage Amounts for Student Travel Insurance • New regulations for student insurance were adopted by RI board, effective January 2012. – Documented in RCOP 41.060.10 TITLE | 3 4

Evaluation of Insurance Policies • Districts, if asked to purchase partner’s insurance, need to know if partner’s policy meets RI regulations • Difficult to do – Districts are not that familiar with RI regulations • Insurance working group recently established as a resource to help districts TITLE | 3 5

Insurance Working Group Members • • • • Peter Kaye, Chair, Australia Carl Luckenbach, USA Cheryl Combs, USA Erkki Nuotio, Finland Members’ contact information to be included in next delivery of RI RYE directory (April 2014) TITLE | 3 6

Insurance Working Group Procedure • Review policies provided by districts, and: – Respond affirmatively to districts if policy is compliant or – Notify district of perceived shortfalls, and present conclusions to RI Risk Management Group for resolution TITLE | 3 7

RI Risk Management Staff • Evaluate conclusions from Insurance Working Group • When policy is determined not to meet RI regulations: – notify district owning policy to correct policy – obtain evidence of amendments – notify Working Group TITLE | 3 8

Record Management • Insurance Working Group will maintain record of compliant policies to prevent redundant reviews in future • Youth Exchange Committee and RI staff are discussing ways of making this information accessible to YEOs TITLE | 3 9

Rotary’s New Voice and Visual Identity TITLE | 40

New Rotary Website TITLE | 41

My Rotary • • • • • • • Profiles Connect Messaging Groups Ideas Calendar Marketplace/Hub TITLE | 4 2

Strengthening Rotary’s Brand • Voice and Visual Identity Guidelines – Focus on adoption, not enforcement – www.rotary.org/myrotary/en/secure/101751 • For general questions about the new marks: – graphics@rotary.org TITLE | 4 3

What does this mean for Youth Exchange? Survey to collect feedback on potential changes to Youth Exchange logo… Forward the survey to potential, current and former students! TITLE | 4 4

Available Resources • Youth Exchange Workgroup Site – RI publications: – YEO Directory • Youth Exchange Bi-monthly e-Newsletter • www.rotary.org youthexchange@rotary.org TITLE | 4 5

Questions? TITLE | 46

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