04 Newman Planning anniversary2

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Published on December 1, 2008

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Planning An Anniversary Celebration : Planning An Anniversary Celebration Lorna Newman Government Documents Librarian University of Cincinnati October 19, 2004 Federal Depository Library Conference Washington, D.C. Prepare time line : Prepare time line Include steps that need to be completed Determine Date, Location, and Time of Event : Determine Date, Location, and Time of Event Reserve room Determine Speaker(s) : Determine Speaker(s) Keynote speaker and remarks from additional speakers Contact speaker(s) regarding availability Consider changing date if desired speaker is unavailable Determine Budget : Determine Budget Invitations – printing and postage Programs Catering Flowers Supplies for preparation of display and signage Consider Outside Funding : Consider Outside Funding Send letters/e-mails requesting sponsorship Indicate: Purpose/importance Speakers (s) Number of invited guests $ amount desired Recognition of sponsors Consider Who to Invite : Consider Who to Invite Library staff Friends of the Library Staff from other local libraries University administrators and faculty Congressman Publicity : Publicity Press release for newspaper and/or local newsletter Create display in library – check Government Documents Display Clearinghouse (http://www.lib.mnsu.edu/lib/govdoc/proj/tutorials/finalfront2.html) Consider a smaller display in reception area Useful Information : Useful Information “Sale and distribution of government publications by the Superintendent of Documents” 1956 (Y 4.H 81/3:P 96). Includes depository libraries by state with date designated. “Official list of depository libraries consisting of designated, geological, and official gazette depositories” 1909 (GP 3.3:12). Includes depository libraries by state with date designated. Our Informal Celebration : Our Informal Celebration GPO Anniversary Logo : GPO Anniversary Logo Front of Invitation : Front of Invitation Back of Invitation : Back of Invitation Contact Information : Contact Information Lorna Newman E-mail: lorna.newman@uc.edu Phone: 513-556-1873

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