0.3 aim phases_and_documentations

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Published on December 3, 2013

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AIM Phases, Application Implementation Methodology Business Groups Setup,Payroll,Elements,Oracle HRMS,Ora17hr,Employee Creation,Regintala,Responsibility,User ID,Values,Key Flexfield,Work Location,SIT,EIT, Position,Grade,People Group,Cost Allocation,Competence,Job,Soft Code,Bank Details,SIT,Specical Information Type,DFF,KFF,Business,Payment Method,BACS,Salary Basis,Payroll,GL Mapping,oraclepayroll,payroll

Oracle HRMS Functional Document AIM Phases and Documentations Part 0.3 This Document is created only for Class Room Training Purpose By Regintala Chandra Sekhar ora17hr@gmail.com

Skylark Groups Oracle Project AIM Documents which are Prepared at the time of Implementation Documents BR MD TE BP CF CV RD TA DO Business Mapping and Gap Resolution Gaps and Interface Resolutions Business System Testing Business Process Document 10 50 20 40 30 70 30 70 50 80 40 80 90 100 110 90 110 120 50 60 70 80 100 110 120 130 Data Migration Business Requirement Document Creation of Application and Technical Architecture Documentation 10 50 60 70 80 20 50 80 10 120 140 150 50 70 90 90 100 110 130 AIM Phases: 1. Project Definition This is the phase of project scoping; project planning, resource planning, phase planning, budgeting and defining constraints and facilitate crucial informed project startup decisions. This is also the phase to lay down the communication channel, design an effective infrastructure for delegation and ensure project executive team is in place. In this phase executive team is engaged in interactive sessions and project team is organized and oriented. In case, business process change is applicable, then high-level process scenarios are developed. The main tasks in this phase are: a. Understanding the current business process and baseline current business process. b. Develop the Preliminary Conceptual Architecture (TA.030). c. Develop TO-BE process model, i.e. determine the high-level architectural, technological, and configuration requirements to support the functional and information needs of the application system (BP.080). d. Design improved high-level business processes (BP.070). 2. Operation Analysis This phase is mainly to drill down to the next levels of details from where it was in the previous phase. In this phase flow of information, function and process models are captured and detailed with all possible variants. This is also the phase to define the detailed function, data, and operational requirements that the new application system must support and map business requirements to application capabilities and propose solutions to gaps. This will demonstrate that the proposed business process design is feasible for the organization. The technical architecture of hardware and software is refined and a transition strategy is for moving from the current system to the new application system is drawn. Performance testing models and scenarios should be developed and proposed. 2 Regintala Chandra Sekhar Email ID: ora17hr@gmail.com

Skylark Groups 3. Solution Design The objectives of Solution Design are to produce a design that meets functional requirements within business, technical, and financial constraints and document the design specifications in a way that facilitates and supports future maintenance of the system. In this phase functional and technical designs for custom extensions, interfaces, conversion programs and database extensions are developed along with security architecture and application set-up and test plans. Also unit, link, system, and system integration test scripts are developed. Test scripts, test transaction programs and test data load programs are prepared for taking up system performance testing. User-learning needs and User Learning Plans are developed in this phase. 4. Build The objectives of the Build phase is to Develop, test, and accept custom software, including application extensions, interface programs, data conversion software, custom application subsystems integrated with Oracle Applications, temporary bridge subsystems which transaction data between legacy and new systems during multiple Deployments. The Application and Database Server Architecture (TA.090), Platform and Network Architecture (TA.120) and Development Environment (MD.090) are defined prior to start the development work. In this phase, all documentation deliverables are developed and delivered to customer. They may be User Reference Manual (DO.060), User Guide (DO.070), Technical Reference Manual (DO.080) and System Management Guide (DO.090). The database extension and installation routines are created, tested, and accepted along with performance testing and reports. 5. Transition The transition phase is to plan cut-over and actual scheduling of cut-over. This phase calls for preparation of going live in terms of application, operating environment, user readiness and cut-over plans. This is the period of end-user training, users learning and adoption plans is executed. After the application environment is prepared for production instance and all application, database extensions are in place, the application is loaded with initial configuration set-ups. Once the initial configuration set-up is ready, the environment is prepared to load application set-ups for individual modules and master data files are loaded either using loading scripts are using manual process. The master data is then verified with users and legacy files to assess data accuracy and ensure that masters are loaded error-free. The dynamic data files are then extracted from the legacy and verified for their correctness and then loaded inside application tables using loading scripts or manual process. All these data are cut-off data on a given date. Generally, the amount of legacy data to be loaded in the new system is as per the agreed migration strategy. However, the dynamic data needs to be validated to ensure accuracy and its reliability. By this time all jobs and routines must have been set. Once the migration process is successful, the system is handed over to production support. 6. Production This is the period of hand-holding support for the system newly gone live and devote attention to post-implementation issues like user acceptance 3 Regintala Chandra Sekhar Email ID: ora17hr@gmail.com

Skylark Groups Trying to understand AIM (Application Implementation Methodology): 1. Understand the Existing Business Processes and current business baseline AS-IS Business Model RD.020 – Conduct Current Business Baseline (C) Understand current processes and practices and document the main activities that keep the organization operating today. Output: Current Business Baseline BP.040 – Develop Current Process Model (O) Examine current business processes and practices and to identify how the existing business system meets current business requirements. Output: Current Process Model 2. Creating Future Business Model TO-BE Business Model RD.050 – Gather Business Requirements (C) Define detailed business requirements and perform an initial assessment of application fit to these requirements. Output: Business Requirement Scenarios BP.070 – Develop High-Level Process Designs (C) Produce high-level designs, documenting how the new organization will operate after the applications are implemented. Output: High Level Process Design BP.080 – Develop Future Process Model (C) Defining the future business model in the form of integrated process flows built on the business processes supported by the new applications. Output: Future Process Model RD.080 – Identify Reporting and Information Access Requirements (C) Identify organization’s future reporting requirements. Output: Master Report Tracking List 3. Business Mapping and Gap Resolution Mapping and Gap Identification BR.030 – Map Business Requirements (C) Assess the fit of standard application and system features to detailed business requirements. Output: Mapped Business Requirements 4 Regintala Chandra Sekhar Email ID: ora17hr@gmail.com

Skylark Groups BR.010 – Analyze High Level Gaps (C) Compare the process as envisioned in the High-Level Process Designs (BP.070) with the processes supported by Oracle Applications. The differences (gaps) revealed by this analysis need to be resolved by producing alternatives that balance change in the application against change in processes and organization. Output: High Level Gap Analysis BR.050 – Conduct Integration Fit Analysis (O) Identify the new integration points that you require, based on your conceptual architecture and the mapping of the new applications onto the existing architecture. Output: Integration Fit Analysis BR.090 – Confirm Integrated Business Solution (O) Secure approval for proposed business alternatives. Output: Confirmed Business Solution BR.100 – Define Application Set-up (C) Capture the setup decisions and implement them in the appropriate environment. Output: Application Setup Document BR.110 – Define Security Profile (O) Gather role and function information and relate them to application security and responsibilities. As business requirements are established and mapped to application features, you also begin to define the user security necessary to support the selected alternative in a controlled environment. Output: Security Profile 4. Creation of Application and Technical architecture System Installation and Environment Creation TA.010 – Define Architecture Requirements and Strategy (C) Identify the application and technical architecture requirements and strategy that would be used for the design and development of the system being implemented. This includes support for both the final production environment and interim development and project support requirements. Output: Architecture Requirements and Strategy TA.120 – Define Platform and Network Architecture (C) Define the physical platform and network configuration to support your final platform and network architecture. You map the physical application and database server architecture onto specific computing platforms. This task focuses on the future production environment and not interim environments to support the project activities. This includes ongoing production supporting testing and learning environments. Output: Platform and Network Architecture TA.140 – Assess Performance Risk (C) Identify any performance risks that are apparent based on the proposed architecture and suggest techniques to mitigate the risks. This task focuses on the future production environment and not interim environments to support the project activities. This includes ongoing production supporting testing and learning environments. Output: Performance Risk Assessment 5 Regintala Chandra Sekhar Email ID: ora17hr@gmail.com

Skylark Groups TA.150 – Define System Management Procedures (O) Design the procedures and specify the tools that the client staff will need to manage the new system. After you design the procedures in this task, you need to test and refine them later in the project, prior to incorporating them into the System Management Guide (DO.090) and conducting learning events for the system support staff. This task focuses on the future production environment and not interim environments to support the project activities. This includes ongoing production supporting testing and learning environments. Output: System Management Procedure 5. Gaps and Interfaces Resolution GAP Resolution MD.050 – Create Application Extension Functional Design (O) Document the functional features, use, and behavior of required customizations. The Application Extensions Functional Design confirms that you understand user requirements, and allows users to evaluate and approve the resulting features that the new modules will provide. Output: Application Extension Functional Design MD.070 – Create Application Extension Technical Design (O) Document the technical specifications for modifications, extensions, and configurable extensions. Output: Application Extension Technical Design MD.080 – Review Application Extension Functional and Technical Designs (O) Set up a design review meeting between business analysts, key users, technical analysts, and developers. The goal is to secure final acceptance of the complete designs. Output: Approved Designs MD.090 – Prepare Development Environments (C) Establish a platform and software environment that supports custom development. Output: Development Environments MD.110 – Create Application Extension Modules (O) Produce the modules to support customizations to the Applications. You also perform the first round of testing as part of this task. Output: Module Source Code MD.120 – Create Installation Routines (C) In this task, you develop automated functions and detailed instructions to install customizations in the testing and production environments. Output: Installation Routines 6. Business System Testing CRP and Module Testing TE.020/070 – Develop/Perform Unit Test Scripts (C) TE.020 - Develop the script to test individual application extension components. The tests validate that the application extension inputs, outputs, and processing logic function as designed. Output: Unit Test Scripts 6 Regintala Chandra Sekhar Email ID: ora17hr@gmail.com

Skylark Groups TE.070 - Test application extension components on an individual basis to verify that the inputs, outputs, and processing logic of each application extension component functions without errors. Unit testing is performed in either the development environment or a testing environment. The goal is to find errors in the smallest unit of software before you logically link it into larger units. If successful, subsequent link testing should only reveal errors related to the integration between application extensions. Output: Unit-Tested Modules TE.030/080 – Develop/Perform Integrated Test Scripts (C) TE.030 - Develop scripts to test modifications to standard Oracle Applications as well as new application extensions as part of a business flow. This uncovers any integration problems with other application extension components that provide or use the data manipulated by the target modules. Output: Integrated Test Scripts TE.080 - Test several application extension components together as part of a business flow to uncover any integration problems with other application extension components that provide or use the data manipulated by the target component. Link testing is performed in either the development environment or a testing environment. The scope of each link test typically includes the set of components that support or are affected by a single application extension. An application extension is defined for each gap identified during requirements mapping and is described by a functional design and corresponding technical design document. Output: Link-Tested Modules TE.100 – Prepare Key Users for Testing (C) Provide basic training to key users participating in Business System Testing. A test environment is used to prepare key users for testing. Output: Prepared Key Users TE.040/110 – Develop/ Perform System Test Scripts (C) TE.040 - Develop the script to test the integration of application extensions with Oracle Applications modules. A system test script contains detailed steps which testers follow to verify the system setup and the integrity of custom application extensions for supporting business processes. Output: System Test Scripts TE.110 - Test the integration of all business system flows within the target application system, including all standard and custom processes and reports. This task is equivalent to a full conference room pilot (CRP) where the environment simulates the future production environment. The system test is performed in a test environment. Output: System Tested Applications TE.050/120 – Develop/ Perform System Integration Test Scripts (O) TE.050 - Develop the test script that validates the integration between your new application system and other third-party and legacy systems. Output: System Integration Test Scripts TE.120 - Test system’s integration with other application systems in a production-like environment. The systems integration test is performed in a test environment. Output: Integration Tested System TE.060 – Develop Testing Environments (C) Install and configure one or more testing environments to support all testing activities. Output: Testing Environments 7 Regintala Chandra Sekhar Email ID: ora17hr@gmail.com

Skylark Groups TE.130 – Perform Acceptance Testing (C) Support users in performing their acceptance test of the new production system. The acceptance test is performed in the Production Environment. This task also involves scheduling the acceptance test team, support staff, and user facilities. Output: Acceptance Test Results 7. Data Migration Migration CV.010 – Define Data Conversion (Migration) Strategy (C) Define the scope of the conversion project, conversion objectives and approach, and prepare a strategy for converting information from the legacy systems to the new application environment. Part of defining the scope is documenting your conversion requirements at the application and business object level. Additionally, this task provides a roadmap for performing the conversion of data from the legacy system to the new Oracle system and defines the task steps and resources needed to fulfill this strategy. Output: Data Conversion Requirements and Strategy CV.050 – Define Manual Data Conversion (Migration) Procedures (C) Define the plan to convert the business objects that require manual conversion. The resulting procedure provides a detailed guide for manually converting data to successfully meet conversion project milestones. Output: Manual Conversion Procedures CV.060/070/080 – Design/ Prepare/ Develop Conversion Programs (O) CV.060 - Design and document the conversion programs. Completion of this task provides the developer with the necessary information for writing an accurate conversion program. Output: Conversion Program Designs CV.070 - Outline the testing plans for the unit, business object, and validation testing for conversion. The unit tests confirm that each module successfully completes the task it is designed to perform. For example, a unit test should verify that the download program has extracted the expected number of records from the legacy system. The business object test verifies that the quality of the data converted to the Oracle system is accurate and a function properly in the individual Oracle Application to which it has been converted. Validation testing verifies that the converted legacy data performs accurately within the entire suite of Oracle Applications. Output: Conversion Test Plans CV.080 - Create the conversion programs that perform all of the functions required to convert legacy business objects to the target Oracle Applications. The conversion of each business object typically involves the creation of five types of programs, including a download program, interface table creation program, upload program, translation program, and an interface and validation program. The download program is used to extract the data from the legacy system and create an ASCII flat file that can be uploaded to the Oracle tables. The interface table creation program creates tables that store the legacy data before the data is validated and inserted into the production tables of the Oracle Application. The upload program uploads the legacy ASCII flat file data to the interface tables, while the translation program performs any data-required translation, 8 Regintala Chandra Sekhar Email ID: ora17hr@gmail.com

Skylark Groups transformation, or manipulation required before moving the data to the production tables. Finally, the interface and validation program performs validation of the data in the interface tables and updates the data into the Oracle production tables. Output: Conversion Programs CV.090/100/110 – Perform Conversion Unit/ Business Object / Validation Tests (C) CV.090 - Test the conversion programs to verify that all programs work without errors and according to the conversion testing specifications pre-defined in the conversion unit testing components of the Conversion Test Plans (CV.070). Output: Unit Tested Conversion Programs CV.100 - Test the complete conversion of each business object by executing all conversion modules for the business object in the appropriate sequence and verify that the resulting data is correct. Output: Business-Object Tested Conversion Programs CV.110 - Validate that the target applications function correctly with the converted business objects. Output: Validation Tested Conversion Programs CV.130 – Convert and Verify Data (C) Convert and migrate the production data from the old system to the new Oracle production environment. Completion of this task provides data that is ready for production use. Output: Converted and Verified Data 8. Documentation Documentation DO.050 – Produce Documentation Prototypes and Templates Build and review a single prototype for each type of documentation deliverable. The results conform to the look and feel of each documentation deliverable, as well as present a clear expectation of what will be delivered. You also create templates for later use. Output: Documentation Prototypes and Templates DO.070 – Publish User Guide Publish a User Guide that defines a set of detailed procedures for using the applications. This task is often performed in parallel with Perform System Test (TE.110). Output: User Guides DO.090 – Publish System Management Guide Gather material for the System Management Guide and publish the final version. Perform this task in parallel with the execution of the business system test. Output: System Management Guide Thank You.... Regintala Chandra Sekhar You can get more documents on my blogger: http://ora17hr.blogspot.com 9 Regintala Chandra Sekhar Email ID: ora17hr@gmail.com

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